How to Print Form 1096 in QuickBooks Desktop and Online

The official name of Form 1096 is the Annual Summary and Transmittal of U.S. Information Returns. This form is used to record non-employee remuneration to the Internal Revenue Service (IRS). Small company owners must still file Form 1099 since Form 1096 can only be utilized for paper submission to the IRS.

You can obtain a hard copy by printing form 1096 if you electronically filed the 1099 form but did not see it. You can read more about how to print form 1096 in QuickBooks Desktop and QuickBooks Online here.

How to Print 1096 Form in QuickBooks Online?

A tax year’s worth of information from your form 1099 is condensed into a form 1096 that you submit. You can follow these procedures to acquire the print in QuickBooks Online if you manually submitted the 1096 forms:

1. You have to navigate to the Express menu that is located on the left.
2. You then have to opt for the Vendors menu.
3. Next, You have to click on the button labeled Prepare 1099s in QuickBooks.
4. You can highlight the full details for the tax year.
5. Pick Print and send from the menu when you’re finished.
6. Choose the 1096 form at this time.
7. Once everything appears to be in order, Select Print on a 1096 Form by clicking on Yes, Looks excellent.
8. The No, It doesn’t line up option can be selected if aligning the form is necessary. Once the alignment is correct, Select the 1096 form option once more.
9. Select Print on a 1096 Form when you’re finished.

These instructions will make it extremely simple for you to print a QuickBooks 1096 form. Similarly, if necessary, you can print out form 1099.

How to Print Form 1096 in QuickBooks Desktop?

Users of QuickBooks Desktop may also print 1096 forms. You must first switch to single-user mode, though, before continuing. You should then continue with these steps if you filed your paperwork to the IRS:

1. First, Double-check the form’s information.
2. Next, Choose the filing strategy and press the Print 1099s button.
3. To continue, Click the OK button to confirm the action.
4. After that, You may select a date range and click OK.
5. Here, You may select the desired form and select Print.
6. To verify the form alignment, You should click on Preview 1099. Follow these instructions to align your form:
   • Access the File menu.
   • Make a selection of Printer Setup.
   • You have to choose the Form Name list to close it.
   • Align the screen as necessary by selecting the ‘Align‘ option.
   • To keep the modifications, Click the ‘OK‘ button.
7. Once you are through with the process, You should select the form and opt for the Print 1099 form.
8. Finally, You have to select the Print 1096 option.

The 1096 forms in QuickBooks Desktop are simple to print as you go through these procedures. You may print the 1099 form using this as well.

How to Print the QuickBooks 1096 Form of the Previous Year?

QuickBooks gives you the option to print the QuickBooks 1096 form from prior years if you like. You only need to complete the following actions:

1. You have to click on the File menu.
2. Then you have to opt for the Print Forms option.
3. Following this, You have to opt for the 1096 option.
4. When the wizard appears, Select Get Started.
5. Click Continue after selecting the 1099 vendors option.
6. After that, You may check the 1099 vendor’s information and click Continue.
7. After finishing, You can begin mapping the accounts.
8. Then, if necessary, modify the thresholds and click Continue.
9. You can check your payments here for exclusions.
10. Click Continue after that.
11. Once the corrections have been made, double-check the 1099 entries. Click Continue if the entries are accurate.
12. Select Print 1099s from the list of options in the Choose a filing method box.
13. You can then specify the date range for your form and press OK.
14. You can pick any vendor here for whom you wish to print a 1096 form.
15. Then select Print 1096 from the menu.
16. You may then click the Print button after verifying the printer settings.

This is how you print a previous year’s form 1096 on Windows. If you are using QuickBooks for Mac, then you have to follow instructions separately.

What are Some Important Tips that You Have to Follow While Printing 1099/1096?

Highlighted below are certain tips that you have to follow if you wish to print the 1099 and 1096 forms.

• Use a page-oriented printer to print several copies rather than just one.
• Your pre-printed forms cannot be collected before being fed through the printer. You can fill up all of the Copy 1 forms. When you have completed the printing of every copy of the Copy 1 forms for every vendor, you can load and print the Copy 2 forms.
• It is necessary that the vendors receive copy B (perforated), whereas the IRS should receive copy A (non-perforated). You have the option of printing two suppliers on a page at once.
• You may choose -1 for alignment to move the point down or +1 for alignment to move it up.

This article provides insight into printing form 1096 in QuickBooks Online and Desktop. You also get to know about the crucial tips that you have to follow while printing the 1096/1099 forms.

However, if you cannot follow the steps, you should get in touch with an expert. You will get a detailed explanation as to why you have to follow the steps.

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