How to Print Pay Stubs in QuickBooks Desktop & Online?

by James Antonio

One of the key features of QuickBooks is to make it an easier process to manage the employee payroll of your organization. More to this feature, you can also generate pay stubs that adequately complies with the respective state’s regulations. The following article will take you through a detailed guide on how to print pay stubs in QuickBooks.

Print Pay Stubs in QuickBooks

What are Pay Stubs?

Defining Pay stubs in simple words offers your employees an extensive breakdown of what earnings they are incoming in your organization. Such a pay breakdown generally would include, taxes applicable, benefits, and such as.

The pay stub on QuickBook is generated in a PDF format which is printable and looks similar to that of a check.
Each of the information detailed on a Pay stub is basically for the aim of ensuring your employees of being paid correctly along with the tax details that are withheld both by them and the employer.

As per the regulations imposed by the respective state, pay stubs can also feature data showing sick time and vacation as applicable to the employee.

How to Print Pay Stubs in QuickBooks?

Print Pay Stubs in QuickBooks

On QuickBooks, you can generate multiple pay stubs in one single go and can also print them all at once. The Pay stub generated from QuickBooks will have the company name, official address and contact number included both at the top and bottom of every single stub.

Advisably, it is recommended to use plain paper while printing the Pay stub instead of using check stock.
Steps Involved:

Step 1: Enable QuickBooks Payroll

Ensure to have QuickBooks Payroll enabled first. To do this, take your cursor to Workers which can be located on the left-hand side of the screen, and tap on Employees.

Step 2: Choose Pay Stubs

Visit the File menu and take your cursor on Print Forms. Choose Pay Stubs. print pay stubs under the file menu on QuickBooks.

Step 3: Choose the Payroll Bank Account

Choose the payroll bank account associated and input the data range which must include the pay date of the pay stubs.

Step 4: Choose to Filter Individual Employees

Choose the Pay stubs which you wish to print from the column listed next to the preferred date. You can also choose to filter individual employees and choose them from the drop-down under the Employee section.

Step 5: Printing the Company info/Employee Details

For printing the company info and the employee details on the Pay stub, choose Preferences

Step 6: Add Message on Company Dialogue Box

For adding a particular message that needs to be sent with each of the Pay stubs and shall be printed on all of the Pay stubs boxes, input the preferred text in the Company message dialogue box.

Step 7: Preview to View the Pay Stubs

Tap on Preview to view the Pay stubs prior to you wish to print them. Once approved as per your recommendation, hit Print.

Printing Individual Pay Check from a Paycheck

Step 1: Visit the QuickBooks Desktop and open Paycheck.

Step2: Choose the Print icon from above the check and choose Pay Stub.

Delivering Pay Stubs via QuickBooks Online

Now you can also avail yourself of the option to electronically deliver Pay stubs to your employees via QuickBooks. To proceed with this, the foremost thing to do is to verify with your respective state’s regulations to permit Pay stub transferring digitally.

There might be a possibility for your employees to opt for a declaration sort of form to agree to receive their pay stub digitally.

Step 1: Firstly ensure that you have successfully created your employees’ profiles on QuickBooks.

Step 2: Send an invitation to your employee/employees to check their Pay stubs and W-2s online. Make sure, you have the employee’s consent to receive W-2s online.

Step 3: Enter the employees’ official email ID and select the checkbox beside to redirect them to the QuickBooks Workforce site.

Step 4: Once your employees have logged in to their QuickBooks, they can view their Pay stubs once you have added the payroll. Adding customization like having an email notification once new Pay stubs are generated, is also available.

Step 5: To turn on this notification, enable ‘send me an email when new pay stubs are available.

And all this while, you thought printing pay stub on QuickBooks to be a big task? Hopefully, now it gets easy for you with this article.


Need some one on one QuickBooks Assistance?


How Many Types of Ways are There to Print Pay Stubs on QuickBooks?

To print Pay Stubs on QuickBooks, there are five ways you can do that:

Print Pay stubs via Paycheck List
Print Pay stubs via Bill Payment Stubs
Print Pay stubs via Desktop File Menu
Print Pay stubs via Paycheck
Print Pay stubs via Voucher Printing

Can I Print Account Names on the Check Voucher?

Yes. You can print names on the check voucher.

Steps Involved:

Visit the Edit section and choose Preferences.
After selecting the Checking option, hit the Company Preferences tab.
Choose your preferred account names to be printed on the voucher and choose OK.

For Check/Paycheck which has not been in use for inventory purchases, the initial 16 lines of the account name shall be displayed. While Check/Paycheck which is in use for inventory purchases will show payroll item or inventory item.

What to do if I can View Forms but Unable to Print Pay Stubs on QuickBooks?

This might be caused by some troubleshooting errors. To resolve this, delete cookies and temp files to enhance your browser experiences.

Are there any Customization available for choosing items that I wish to/don’t wish to Print on Pay Stubs?

Yes, there are a few items that you can wish to/don’t wish to print on Pay Stubs. The same is mentioned below for your quick referral:

Vacation & Sick used
Legal company name
Federal employer identification number
DBA company name
Company phone number
Non-taxable company items
Employee social security number
Hours for salaried employees

Features of Dancing Numbers for QuickBooks Desktop

Imports

Imports

Exports

Exports

Deletes

Deletes

Customization

Customization

Supported Entities/Lists

Dancing Numbers supports all QuickBooks entities that are mentioned below:-

Customer Transactions

Invoice
Receive Payment
Estimate
Credit Memo/Return Receipt
Sales Receipt
Sales Order
Statement Charge

Vendor Transactions

Bill
Bill Payment
Purchase Order
Item Receipt
Vendor Credit

Banking Transactions

Check
Journal Entry
Deposit
Transfer Funds
Bank Statement
Credit Card Statement
Credit Card Charge
Credit Card Credit

Employee Transaction / List

Time Tracking
Employee Payroll
Wage Items

Others

Inventory Adjustment
Inventory Transfer
Vehicle Mileage

Technical Details

Easy Process

Bulk import, export, and deletion can be performed with simply one-click. A simplified process ensures that you will be able to focus on the core work.

Error Free

Worried about losing time with an error prone software? Our error free add-on enables you to focus on your work and boost productivity.

On-time Support

We provide round the clock technical assistance with an assurance of resolving any issues within minimum turnaround time.

Pricing

img

Importer, Exporter & Deleter

*See our Pricing for up to 3 Company Files

$199/- Per Year

Pricing includes coverage for users
  • Services Include:
  • Unlimited Export
  • Unlimited Import
  • Unlimited Delete

img

Accountant Basic

*See our Pricing for up to 10 Company Files.

$499/- Per Year

Pricing includes coverage for users
  • Services Include:
  • Importer,Exporter,Deleter
  • Unlimited Users
  • Unlimited Records
  • Upto 10 companies

img

Accountant Pro

*See our Pricing for up to 20 Company Files.

$899/- Per Year

Pricing includes coverage for users
  • Services Include:
  • Importer, Exporter, Deleter
  • Unlimited Users
  • Unlimited Records
  • Up to 20 companies

img

Accountant Premium

*See our Pricing for up to 50 Company Files.

$1999/- Per Year

Pricing includes coverage for users
  • Services Include:
  • Importer, Exporter, Deleter
  • Unlimited Users
  • Unlimited Records
  • Up to 50 companies

Frequently Asked Questions

 
How and What all can I Export in Dancing Numbers?

You need to click "Start" to Export data From QuickBooks Desktop using Dancing Numbers, and In the export process, you need to select the type you want to export, like lists, transactions, etc. After that, apply the filters, select the fields, and then do the export.

You can export a Chart of Accounts, Customers, Items, and all the available transactions from QuickBooks Desktop.


How can I Import in Dancing Numbers?

To use the service, you have to open both the software QuickBooks and Dancing Numbers on your system. To import the data, you have to update the Dancing Numbers file and then map the fields and import it.


How can I Delete in Dancing Numbers?

In the Delete process, select the file, lists, or transactions you want to delete, then apply the filters on the file and then click on the Delete option.


How can I import Credit Card charges into QuickBooks Desktop?

First of all, Click the Import (Start) available on the Home Screen. For selecting the file, click on "select your file," Alternatively, you can also click "Browse file" to browse and choose the desired file. You can also click on the "View sample file" to go to the Dancing Numbers sample file. Then, set up the mapping of the file column related to QuickBooks fields. To review your file data on the preview screen, just click on "next," which shows your file data.


Which file types are supported by Dancing Numbers?

XLS, XLXS, etc., are supported file formats by Dancing Numbers.


What is the pricing range of the Dancing Numbers subscription Plan?

Dancing Numbers offers four varieties of plans. The most popular one is the basic plan and the Accountant basic, the Accountant pro, and Accountant Premium.


How can I contact the customer service of Dancing Numbers if any issue arises after purchasing?

We provide you support through different channels (Email/Chat/Phone) for your issues, doubts, and queries. We are always available to resolve your issues related to Sales, Technical Queries/Issues, and ON boarding questions in real-time. You can even get the benefits of anytime availability of Premium support for all your issues.


How can I Import Price Level List into QuickBooks Desktop through Dancing Numbers?

First, click the import button on the Home Screen. Then click "Select your file" from your system. Next, set up the mapping of the file column related to the QuickBooks field. Dancing Numbers template file does this automatically; you just need to download the Dancing Number Template file.

To review your file data on the preview screen, just click on "next," which shows your file data.


What are some of the features of Dancing Numbers to be used for QuickBooks Desktop?

Dancing Numbers is SaaS-based software that is easy to integrate with any QuickBooks account. With the help of this software, you can import, export, as well as erase lists and transactions from the Company files. Also, you can simplify and automate the process using Dancing Numbers which will help in saving time and increasing efficiency and productivity. Just fill in the data in the relevant fields and apply the appropriate features and it’s done.

Furthermore, using Dancing Numbers saves a lot of your time and money which you can otherwise invest in the growth and expansion of your business. It is free from any human errors, works automatically, and has a brilliant user-friendly interface and a lot more.


Why should do you change the Employee status instead of deleting them on QuickBooks?

If you are unable to see the option to terminate an employee on your list of active employees on the company payroll, this mostly implies that they have some history. Thus, if you change the employee status instead of deleting it on QuickBooks, the profile and pay records remain in your accounting database without any data loss in your tax payments.


Is it possible to use the Direct Connect option to sync bank transactions and other such details between Bank of America and QuickBooks?

Yes, absolutely. You can use the Direct Connect Option by enrolling for the Direct Connect service which will allow you access to the small business online banking option at bankofamerica.com. This feature allows you to share bills, payments, information, and much more.


Why should do you change the Employee status instead of deleting them on QuickBooks?

If you are unable to see the option to terminate an employee on your list of active employees on the company payroll, this mostly implies that they have some history. Thus, if you change the employee status instead of deleting it on QuickBooks, the profile and pay records remain in your accounting database without any data loss in your tax payments.


What are the various kinds of accounts you could access in QuickBooks?

QuickBooks allows you to access almost all types of accounts, including but not limited to savings account, checking account, credit card accounts, and money market accounts.

Get Support

Bulk import, export, and deletion can be performed with simply one-click. A simplified process ensures that you will be able to focus on the core work.

Worried about losing time with an error prone software? Our error free add-on enables you to focus on your work and boost productivity.

Dancing Number

Kindly Provide The Following Information To Download The Dancing Numbers.

X





    Top