Before we move on to the process of setting up of QuickBooks Workforce account, it is better to first understand what QuickBooks Workforce is! Well, QuickBooks workforce is nothing but a tool or functionality that would let your employees see their Payslips or stubs and W-2 form and they can print them as well. Whenever the payroll is run an automatic email is sent to all the employees, informing them that they can view or print their pay stubs and W-2 form.
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Steps for Setting up QuickBooks Workforce Account
You can follow the below steps to set up a QuickBooks workforce account:
Total Time: 25 minutes
Step 1: Go to Employees and Click on Manage Payroll Cloud Services
You need to go to Employees after launching QuickBooks and click on Manage Payroll cloud services.
Step 2: Click the Payroll cloud Services status as ON
Now under Payroll cloud services, click the status as ON in QuickBooks Workforce and when prompted, create or confirm a PIN to send the payroll data and click on save changes.
Step 3: Upload the Paychecks info
Now click on Return to QuickBooks in the confirmation window and next when the payroll is run, you can upload the paychecks info. In case, you are using Workforce in QuickBooks for the first time, then you will have to upload historical paychecks as well.
Inviting the Employee
Step 1. Click on the Employees menu > Manage payroll cloud services.
Step 2. Now in this step, click the status as on under QuickBooks Workforce and click on Invite Employees.
Step 3. In this step, the list of employees will appear, you can select the employees you want to give access to and add their email addresses.
Step 4. At last, click on Send invite and you will see invites under their status.
Though we have ensured that this article itself is informative enough, in case you still have any additional questions or queries.
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There are some frequently asked questions and answers that we have collated for your reference purposes.
How can I Sign up for View my Paycheck Service?
You need to click on sign up for an Intuit account > enter your SSN and net payment amount from your last paycheck issued by your employer and click on All Done. After that, you just need to follow the on-screen instruction to complete the process.
What is the Cost of using the QuickBooks Workforce Per Month?
The core plan costs up to $45 per month plus additional $4 per employee, but it is currently discounted at 50%, so will cost you $ 22.50 per month for the first three months.
Can you Let me know if there is an Application for Workforce Intuit to check the Paystubs on mobile?
You can access ‘ViewMyPaycheck’ on any android, iPhone, iPad device with a web browser.
How can I get my Pay Stubs, If I have opted for a Direct Deposit?
You can ask your employers to email you the Pay stubs.
How can I Print my Pay Stubs from QuickBooks?
Go to File > hover over the print forms > click on Pay Stubs > choose your payroll bank account> now select the pay stubs you want to print next to the date column.