How to Activate QuickBooks Desktop Payroll Services?

by James Antonio

So, you have purchased QuickBooks desktop payroll service and looking for the process steps to activate it. There can be two scenarios i.e.; if you have purchased it online or by phone, then you will have to enter the service key in the QuickBooks desktop to activate it. And if you have bought it from a retail store, then you need to activate your payroll license online so that you can get the service key to activate the QuickBooks desktop payroll.

Activation of QuickBooks Desktop Payroll by Entering the Service Key

Step 1. First of all, you need to click on the Employee menu > click on Payroll > Enter service key.

Step 2. In the case of an existing payroll subscription, you will be prompted that if you wish to add this file to the payroll subscription, you can either skip or choose to Add file and then go to the service key window.

Step 3. Now in this, step enter the service key and click on Next.

Step 4. When you see the confirmation message on the screen click on finish to complete the process.

Step 5. Once you have entered the service key, you will be able to see the Payroll centre on the Employees menu. From the payroll centre, you will be able to pay your employees, pay your payroll taxes and liabilities, and other payroll tax forms.

Step 6. For opening the payroll centre, click on the Employee menu > choose payroll centre. You can also go for Employee Centre and then click on the payroll tab.

Now when we are now through with the process steps for activating the QuickBooks desktop payroll, let us now move ahead and look into some frequently asked questions. This section will be able to help you out in case of any additional queries.

Frequently Asked Questions

How can you Reactivate the QuickBooks Desktop Payroll?

You need to click on Employees > choose My payroll service > select Account/Billing info > and sign in using your Intuit/QuickBooks credentials> now under status choose to resubscribe and follow the on-screen instruction to reactivate your QuickBooks desktop payroll services.

Why My QuickBooks Payroll is not Working?

You can start troubleshooting this issue by clearing the cache and cookies for your browser to remove temporary internet files. If this does not resolve the issues you can try using the Google chrome incognito browser window.

What will it Cost to Add Payroll to the QuickBooks Desktop?

There are three plans offered by QuickBooks desktop payroll, the price range falls between $45 to $125 per month for QuickBooks Online and $29 to $109 for QuickBooks desktop.

What are the Features for QuickBooks Full-Service Payroll?

The QuickBooks full-service payroll provides payroll run, printing and emailing paychecks, processing direct deposits payment, completing tax forms and payments.

How can I use QuickBooks Payroll without a Subscription?

You can use manual payroll calculation if you want to QuickBooks payroll without a subscription.

Should I Pay myself as an Employee in my Business?

You should not pay yourself as an employee, you should pay yourself out of your profits, not your revenue.

Features of Dancing Numbers for QuickBooks Desktop





How Dancing Numbers Will Help You


Dancing Numbers is SaaS-based software that can easily be integrated with your QuickBooks account. You can import, export, and delete lists or transactions from your company file. Using Dancing Numbers you can simplify and automate the process, saving time and increasing productivity. Just fill in a few fields and apply the relevant features to complete the task.

It saves your time and money that you can invest in your business. It has no human errors, works automatically, provides a user-friendly interface (easy to use and learn), and more. You can also have access to the comprehensive features set if you use it to import, export, and delete services.

Supported Entities/Lists

Dancing Numbers supports all QuickBooks entities that are mentioned below:-

Customer Transactions

Receive Payment
Credit Memo/Return Receipt
Sales Receipt
Sales Order
Statement Charge

Vendor Transactions

Bill Payment
Purchase Order
Item Receipt
Vendor Credit

Banking Transactions

Journal Entry
Transfer Funds
Bank Statement
Credit Card Statement
Credit Card Charge
Credit Card Credit

Employee Transaction / List

Time Tracking
Employee Payroll
Wage Items


Inventory Adjustment
Inventory Transfer
Vehicle Mileage

Technical Details

Devices Supported

  • Windows


  • On Premise

Language Support

  • English

Pricing Model

  • Annual Subscription

Customer Types

  • Small Business
  • Medium Business



Importer, Exporter & Deleter

*See our Pricing for up to 3 Company Files

$199/- Per Year

Pricing includes coverage for users
  • Services Include:
  • Unlimited Export
  • Unlimited Import
  • Unlimited Delete


Accountant Basic

*See our Pricing for up to 10 Company Files.

$499/- Per Year

Pricing includes coverage for users
  • Services Include:
  • Importer,Exporter,Deleter
  • Unlimited Users
  • Unlimited Records
  • Upto 10 companies


Accountant Pro

*See our Pricing for up to 20 Company Files.

$899/- Per Year

Pricing includes coverage for users
  • Services Include:
  • Importer, Exporter, Deleter
  • Unlimited Users
  • Unlimited Records
  • Up to 20 companies


Accountant Premium

*See our Pricing for up to 50 Company Files.

$1999/- Per Year

Pricing includes coverage for users
  • Services Include:
  • Importer, Exporter, Deleter
  • Unlimited Users
  • Unlimited Records
  • Up to 50 companies

Frequently Asked Questions

How and What all can I Export in Dancing Numbers?

You need to click "Start" to Export data From QuickBooks Desktop using Dancing Numbers, and In the export process, you need to select the type you want to export, like lists, transactions, etc. After that, apply the filters, select the fields, and then do the export.

You can export a Chart of Accounts, Customers, Items, and all the available transactions from QuickBooks Desktop.

How can I Import in Dancing Numbers?

To use the service, you have to open both the software QuickBooks and Dancing Numbers on your system. To import the data, you have to update the Dancing Numbers file and then map the fields and import it.

How can I Delete in Dancing Numbers?

In the Delete process, select the file, lists, or transactions you want to delete, then apply the filters on the file and then click on the Delete option.

How can I import Credit Card charges into QuickBooks Desktop?

First of all, Click the Import (Start) available on the Home Screen. For selecting the file, click on "select your file," Alternatively, you can also click "Browse file" to browse and choose the desired file. You can also click on the "View sample file" to go to the Dancing Numbers sample file. Then, set up the mapping of the file column related to QuickBooks fields. To review your file data on the preview screen, just click on "next," which shows your file data.

Which file types are supported by Dancing Numbers?

XLS, XLXS, etc., are supported file formats by Dancing Numbers.

What is the pricing range of the Dancing Numbers subscription Plan?

Dancing Numbers offers four varieties of plans. The most popular one is the basic plan and the Accountant basic, the Accountant pro, and Accountant Premium.

How can I contact the customer service of Dancing Numbers if any issue arises after purchasing?

We provide you support through different channels (Email/Chat/Phone) for your issues, doubts, and queries. We are always available to resolve your issues related to Sales, Technical Queries/Issues, and ON boarding questions in real-time. You can even get the benefits of anytime availability of Premium support for all your issues.

How can I Import Price Level List into QuickBooks Desktop through Dancing Numbers?

First, click the import button on the Home Screen. Then click "Select your file" from your system. Next, set up the mapping of the file column related to the QuickBooks field. Dancing Numbers template file does this automatically; you just need to download the Dancing Number Template file.

To review your file data on the preview screen, just click on "next," which shows your file data.

Get Support

The Bulk Import, Export, and Deletion can be performed with just an easy single-click. We offer a simplified process that assures you that you will be able to focus on your core work.

Are you worried about losing your time with error-prone software? Worry no more. Our error-free add-on lets you focus on your work and boost your productivity rate to a considerable extent.

Most Recent Updates