What is QuickBooks Payroll: Complete Guide for QuickBooks Users

Every workplace’s heart is its employees, and keeping that heartbeat strong requires that you understand how your payroll process works. […]

Every workplace’s heart is its employees, and keeping that heartbeat strong requires that you understand how your payroll process works. To run a successful and compliant business, you must understand the ins and outs of payroll.

Save Time, Reduce Errors, and Improve Accuracy

Dancing Numbers helps small businesses, entrepreneurs, and CPAs to do smart transferring of data to and from QuickBooks Desktop. Utilize import, export, and delete services of Dancing Numbers software.

*No credit card required

This straightforward payroll guide will help you in drawing a clear image of the payroll process as a Canadian business owner.

What is QuickBooks Payroll

QuickBooks Payroll is a service application that helps with processing employee payrolls as well as streamlining accounting tasks. Calculating employee earnings and deducting payroll taxes from the federal and state levels are additional steps. In this context, the term payroll refers to either the distribution of employee paychecks or the financial records of employees.

Types of QuickBooks Payroll

Following are the two types of QuickBooks Payroll:

Standard Payroll

It is a payroll program that has been created for small enterprises with 30 to 50 employees. It doesn’t provide benefits and integrated HR. This might not be a problem for you if you run a small business with just a few employees.

Advance Payroll

For professional accountants, organizations payroll experts, and those whose work involves “payroll” on behalf of various clients, it is a payroll application.

How does QuickBooks Payroll Work

The first step is to choose a plan under payroll in the QuickBooks Application. Then, you must have proper information about your business and its personnel, including the right name, birthdate, and contact details.

The pay stub for your employee is required if you want to migrate from Standard payroll to Advanced payroll or vice versa. Along with this, you will also need to know each employee’s tax and NI (National Insurance) information.

Benefits of QuickBooks Payroll

Following are the advantages of using QuickBooks Payroll:

Save Your Time and Efforts

Installing QuickBooks Payroll makes it easier to keep track of payday. It also reminds you when payday is coming. Simply clicking through a sequence of screens is all that is required. It also aids in job cost estimation.

Preparing of Your Payroll Taxes

It takes responsibility to get ready for payroll taxes. It is simple to make mistakes, such as filing inaccurate tax returns, performing computations incorrectly, entering incorrect data, and occasionally missing important deadlines. Nevertheless, using QuickBooks for payroll might stop you from making such a mistake.

The three tiers of payroll tax support offered by QuickBooks Payroll can help with these issues, and they are as follows:

  • Basic Version: You must follow Intuit’s instructions while preparing your tax forms.
  • Enhanced Version: Federal and state payroll forms will be filled out automatically in the Enhanced version of QuickBooks.
  • Total Service: Automated tax calculation, payment, and filing are all included in the Full service.

Maintain Employee Data

It is simple to manage and organize employee information as needed by companies and tax authorities with the aid of QB payroll. Thus, fewer people are needed for such administrative tasks.

Assign Payrolls to Jobs for Employees

Payroll for each employee’s assigned tasks can be readily assigned. Creating task cost reports is also greatly simplified by the software. QB Payroll has the ability to store all of the task’s specifics. The money will be transferred to employees’ bank accounts directly.

Personnel Management

You can manage the staff by setting up QuickBooks Payroll. However, it is crucial to supply accurate information so that the software can make a variety of tasks simple to manage.

Features of QuickBooks Payroll

Following are the Features of using QuickBooks Payroll:

Employees Direct Deposits

Direct deposit is provided for free with all three service tiers (Core, Premium, and Elite Payrolls). Paying employees who are already listed in the application will be simpler for employers.

Unlimited Payroll Runs

Runs are limitless with QuickBooks online payroll. Users of QuickBooks Online Payroll are never charged for additional payroll runs.

Automatically Calculation and Filing of Taxes takes Place

Finding, handling, and depositing tax forms are all made easier by QuickBooks Online Payroll.

Automation of Payroll

Employees can run payroll using this tool without adding additional entries, and they can also review payroll. Only before processing payroll is, it possible to accomplish this. You may add pay and bonuses to payroll, which is an important function.

QuickBooks Workforce

When it comes to their current tax information, year-to-date earnings, time off, pay stubs, W-2 forms, and many other things, employees may receive all the necessary information with the aid of QuickBooks Payroll.

How to Set up Payroll in QuickBooks

Follow the following steps in order to set your payroll in QuickBooks:

  • First, You have to select the tab named as Employees from the menu on the left side of your screen.
  • Now, You have to navigate and select the Get Up section.
  • In this step you have to respond correctly to all of the questions that are asked by you on previous payroll.
  • Navigate and select Add an employee tab.
  • Complete all the necessary information for an employee and you are done, the setup is completed successfully.

How to Run Payroll in QuickBooks

Follow the following steps for running the payroll in QuickBooks:

  • First, you have to select Employees tab, on the left side of the menu and then in the top right corner of the page you have to select Run Payroll tab.
  • Select the places where you want to do the payroll. If only one location is available then it will be automatically chosen, and the next tab will open.
  • Enter the details of attendance after clicking the next button.
  • Hit on the +Sign button and manually fill out the employee-specific Loss of Pay information.
  • You can upload bulk attendance by clicking on the arrow button.
  • Choose Next button and provide the information for the adjustments of Pay.
  • To edit or update payment information, such as shift allowances, bonuses, and incentives, you have to click twice on the employee grid.
  • If you want to manually enter employee- or component-specific compensation details then click on the +Sign.
  • The excel spreadsheet will be very helpful for this. Now, you can press the arrow to upload the Pay Adjustments information.
  • Click on Next button once to validate the payroll results and once again to determine which employees should be paid.
  • To examine a person’s pay information, you have to double-click them in the employee grid. Check to see if the payroll additions are accurate or not.
  • To finish the payroll, you have to select Next button.
  • Now, you can select Download Salary Register, select Lock Payroll and Post JV entry if a journal entry needs to be made.
  • Payroll for the month is completed and now you can hit Done button.

QuickBooks Payroll Service Plans and Pricing

There are three different QuickBooks payroll plans they are:

  • Core Plan: $45/month plus $4 for each additional employee
  • Premium Plan: $75 per month plus $8 for each additional worker
  • Elite Plan: $125 per month plus $10 for each additional worker

How to Fix Payroll Errors in QuickBooks

You can run into issues while utilizing QuickBooks payroll capabilities or administering the payroll system when changing the tax table, QuickBooks payrolls, or paying employees.

The most frequent mistakes are:

Here are the procedures needed to fix some of these typical mistakes.

Perform a QuickBooks fix

  • Navigate to the Control Panel by clicking on the start tab and then double-click on Add or Remove Programs.
  • Select the necessary required Program.
  • Click on the Change or Remove button according to your need.
  • Click on there pair button in the QuickBooks repair window.
  • Once done with above steps hit the Finish button.

Uninstalling and Reinstall of QuickBooks

  • Click on the Windows start button and then navigate to choose Control Panel.
  • Search and then remove these following QuickBooks installation folders by hand.
  • C:\Program files\ Intuit
  • C:\Program files\ Common Files\ Intuit
  • C:\Documents and Settings\ All Users\ Application Data\ Intuit
  • C:\Documents and Settings\ All Users\ Application Data\ Common File\ Intuit
  • C:\Documents and Settings\ All Users\Documents (Shared Documents) \ Intuit

Users of QuickBooks Online do not need to search for a different software vendor to meet their needs for processing payroll. Now, setting up QuickBooks Online Payroll in QuickBooks online is quite simple. You can easily manage all of your payroll-related chores with the help of Intuit’s QuickBooks Payroll service.

If the program meets and you face any issue then please get in touch with Dancing Numbers. We provide our clients with the best caliber of service with our 24/7 technical assistance, QuickBooks Payroll support, and application setup support.

Accounting Professionals, CPA, Enterprises, Owners
Accounting Professionals

Looking for a professional expert to get the right assistance for your problems? Here, we have a team of professional and experienced team members to fix your technical, functional, data transfer, installation, update, upgrade, or data migrations errors. We are here at Dancing Numbers available to assist you with all your queries. To fix these queries you can get in touch with us via a toll-free number
+1-800-596-0806 or chat with experts.

Frequently Asked Questions

How can I Enter Payroll in QuickBooks without Any Subscription?

How can I Change the Bank Account Detail for Payroll in QuickBooks Online?

Is QuickBooks Payroll Easy to use?

Does QuickBooks used to do Payroll?

How can I Add Payroll to QuickBooks?

close btn

Get Your Case Study

Call Now+1-800-596-0806