How QuickBooks Populates the Federal Form 944?

There are certain things that the concerned State authorities need to be made aware of. As a result, multiple forms […]

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There are certain things that the concerned State authorities need to be made aware of. As a result, multiple forms have been introduced for employees and employers to fill up. One such form is the 944.

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What is Form Federal Form 944?

Federal Form 944 has been designed in such a way that employers can easily report the withheld federal income tax while also informing about the social security and Medical taxes applicable to the wage workers or employees.

Why QuickBooks Populates the 944?

The software populates the 944 to make sure the filters are properly set up for the IRS to ignore the already filed in 941 forms and take into consideration the recoded tax payments as per the latest 944s.

Populating the Federal Form 944 in QuickBooks: How is it done?

The software populates each and every line to get the software ready for generating an accurate report.

Employer Identification Number

To verify or change your EIN:

In Online Payroll – The number is extracted from the Company Federal Tax Information window

  • Go to the Gear icon
  • Choose Payroll Settings
  • Click on Federal Taxes
  • Select Federal Tax Setup
  • Update EIN

In Desktop Payroll – The Company Information Window Provides the Number

  • Go to Company
  • Choose My Company
  • Select the pencil icon to edit
  • Choose the Company Information tab
  • Type in the correct EIN in the concerned field
  • Click OK
  • Create a new form after the EIN is changed.

Employee Name

To Update the Filing Name:

In Online Payroll – The number is extracted from the Company Federal Tax Information Window

  • Go to the Gear icon
  • Choose Payroll Settings
  • Click on General Tax Information
  • Under the Company General Tax Information
  • Update Filing Name

In Desktop Payroll – The Company Information window Provides the Number

  • Go to Company
  • Choose My Company
  • Select the pencil icon to edit
  • Choose the Legal Information tab
  • Type in the correct information in the concerned field
  • Click OK
  • Create a new form after the details are changed

In addition to it, QuickBooks also populates 944 with other details, including Addresses, Wages, Taxes, etc. in the respective fields.

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How often is 944 filed?

Once a year by January 31.

How to Enter Trade Name if Required?

In Online Payroll – The information is pulled from Account and Settings

✔ Go to the Gear icon
✔ Choose Accounts and Settings
✔ Click on the edit icon available just next to Company Name
✔ Update Trade Name

In Desktop Payroll – The information is pulled from the Company Information window

✔ Go to Company
✔ Choose My Company
✔ Click on the edit icon
✔ Select Contact Information
✔ Choose OK
✔ Create a new form after the changes are made

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