How to Map 1099 Accounts in QuickBooks Online and Desktop?

Payments made to vendors or independent contractors are tracked by an account referred for 1099 tracking. The IRS requires businesses […]

Payments made to vendors or independent contractors are tracked by an account referred for 1099 tracking. The IRS requires businesses to submit this form to any individual or unincorporated business that paid $600 or more for services rendered in a tax year. For tax purposes, this responsibility helps with income tracking.

The amount that is added on Form 1099-MISC in the specific Box 7 Non-employee Compensation is anticipated to be reported on Box No. 1 Non-employee Compensation on the particular 1099-NEC form. In today’s article, we will talk about how to map 1099 accounts in QuickBooks Online and QuickBooks Desktop.

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By performing so, the account mapping in a QuickBooks file will be required to be updated to your particular 1099 report to remain precise. The steps for creating and setting up 1099 accounts in QuickBooks are described the below article:

Note: It is important to note that when you begin with mapping 1099 accounts in your QuickBooks account, you may encounter several numbers or names for your given account based on the version of QuickBooks accounting software you are using.

How to Map an Account to 1099 in QuickBooks Desktop?

In order to map accounts for 1099 in QuickBooks, it is important to see if the available vendors are eligible or not. Once the 1099 eligibility of every vendor is determined, you can begin mapping the 1099 accounts.

After this, you can run the 1099 summary report to check if the changes are done. If you prefer, you can confirm the particular account mapping from the specific vendor’s page. In this article, we have highlighted how to map 1099 accounts in QuickBooks Desktop.

How to Review the Eligibility for Vendors for 1099?

There can be cases when you will not be able to locate the drop-down menu to map the accounts. In such a scenario, you must see if the vendors are qualified for 1099 or not. If that is the case, the names will be added to the list or report.

To find out if the vendors are qualified or not, perform the steps given below:

  • Press on the Vendors tab.
  • Now choose the option for Vendor Center.
  • Select the name of the particular vendor.
  • Now, once it is done, you can shift to the section for Tax Settings.
  • Now, you need to checkmark for the specific box situated close to the section for Vendor eligible for 1099.
  • Click the OK button.
  • Once it is complete, you can conduct the same process for other vendors too. Ensure that these vendors are qualified for 1099. It must be considered when you attempt to map the accounts. Choose the Show All Accounts (all the accounts from the given Chart of Accounts) option, or show 1099 Accounts (the accounts used on a specific transaction for 1099 vendors).

Note: If you want, the chart of accounts can be sorted again to fix the strange behavior and enable your list change to change the default order.

How to Begin with Mapping 1099 Accounts in QuickBooks?

Once the eligibility of the vendors is verified, it is possible to map the accounts very easily now.

Here are the steps to map 1099 accounts in QuickBooks Desktop:

  • Step 1: Go to the Edit menu.
  • Step 2: Now choose the Preferences option.
  • Step 3: Now press on the Tax 1099 option placed on the left.
  • Step 4: Now, Choose the tab for Company Preferences.
  • Step 5: Now shift to the line for Form 1099-NEC and Form 1099-MISC. Now click the option, You can do it here. It will assist you in mapping all your accounts.

The account allocated initially for Nonemployee Compensation for Form 1099-NEC now requires to be allocated to Nonemployee Compensation.

For 1099-NEC, the accounts applicable other than those you utilized for the Nonemployee Compensation now require to be allocated. For this purpose, the most common one is Rent.

Now you will need to run the 1099 Summary report. It will assist you to authenticate all the adjustments you have made. All you need to do is switch between the different types of Form 1099 to see every report.

How to Confirm if the Account Mapping is Done?

If you wish to see if the account mapping is verified for the vendor payments, then the following steps need to be done:

  • Step 1: Press on the Expenses menu.
  • Step 2: Shift to the Vendors option on the top.
  • Step 3: Choose the option, Prepare 1099s. It is situated on the top right.
  • Step 4: In case you are using the 1099 wizard for the first time, you can press the option, Let’s get started. Or else, select the option that says, Continue your 1099s.
  • Step 5: Post that, You will get the option to review your company. Now, you need to authenticate all the details.
  • Step 6: Once it is checked, Press the Next button.

On the next page, you can review the mapping for 1099. In this way, you will be able to authenticate whether the account mapping has been performed perfectly or not in QuickBooks.

How to Map 1099 Accounts in QuickBooks Online?

To map the 1099 accounts, you are required to navigate through the Vendor’s menu, provided in QuickBooks Online. After that, the drop-down option can be opened to select the option for every category you witness there.

Following are the instructions for the same:

  • Step 1: Press on the Vendors page.
  • Step 2: Now you can choose the option, Prepare 1099.
  • Step 3: Now, to map the 1099 accounts, you can access the drop-down menu that you witness under every category.

When you witness the on-screen notifications, adhere to them. It will enable you to check all the details and you will be rest assured that everything is added properly. Once the details are checked properly, you can press on the Save option and then close the particular wizard for 1099.

In case you wish to make changes or edits in the future, visit the Vendor area or Chart of Account area.

It is important to map the 1099 account since the IRS has included the extra form to use for the moment you file 1099s – Form 1099-NEC. Also, you need to make sure that you have added the right information in the right box while filing the form.

How to Find the 1099 List in QuickBooks?

Here are the steps to see the 1099 vendor list in QuickBooks:

  1. Navigate to Business Overview. Now choose Reports. Now look for the Vendor Contact List.
  2. Choose Customize.
  3. In the Columns/Rows, choose Change Columns.
  4. Choose the Track 1099 checkbox.
  5. Choose Run Report.

In today’s article, we have explained how to map 1099 accounts in your QuickBooks Desktop and QuickBooks Online.

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Frequently Asked Questions (Faqs)

What is Form 1099-S?

A 1099-S form is a type of tax document that is used to make sure that the entire amount received for a particular real estate sale is reported precisely.

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