Workers’ Compensation Report in QuickBooks Desktop

by James Antonio

When you have a lot of wage workers taking care of your business process, it is your responsibility to take care of the compensation well. Thus, you must keep an eye on the latest updates and generate the related reports on a daily basis for the same purpose.

What is a Workers’ Compensation Report?

The Workers Compensation report is generated to get the details about the wages paid to workers for each class of work assigned to them. This helps employers like you to be aware of which employee is taking control and is involved in which class of work.

Why do You need Workers’ Compensation Report in QuickBooks Desktop?

As an employer, you are likely to need a list of employees to know the nature of work they are associated with. When you get the report generated, it becomes easier for you to track information and understand your compensation liabilities.

Steps to Managing Workers’ Compensation Report

Follow the mention steps to Managing Workers’ Compensation Report.

Step 1: Getting Started

  1. Click on Edit
  2. Choose Preferences
  3. Select Payroll & Employees
  4. Click on Company preferences
  5. Tick the Track Workers Comp checkbox
  6. Tick Display message to assign codes. This will display the Workers Comp messaging option.
  7. Also tick Exclude overtime premium from Workers Comp calculation. This will display overtime hours of the employees separately in the report.
  8. Click OK
  9. Again, select OK

Step 2: Setting up Workers Comp

  1. On the menu bar, click Employees
  2. Choose Workers Compensation
  3. Choose Manually Track Existing Workers’ Comp Policy
  4. Ensure listing your requirements in the Workers Compensation Setup window
  5. Click Next
  6. Enter details of insurance provider to be paid the premiums for workers’ compensation
  7. Click Next

Step 3: Setting up Employee Codes

  1. Go to the dropdown for Workers Comp Code
  2. Choose Add New
  3. Enter respective codes
  4. Click Next

Step 4: Assigning Class to Employees

  1. Select Workers
  2. Choose Employees
  3. Click on the pencil icon to Edit. You will find it next to the Employment option.
  4. Enter the class
  5. Click on Done

Step 5: Run the Report

  1. Choose Reports from the left menu
  2. Enter Workers’ Compensation Report in the search field or you can scroll down under the All option
  3. Locate Payroll
  4. Select Workers’ Compensation Report
  5. Modify the date range
  6. Choose Run Report
  7. Choose the amount for Wages Paid for the particular classes you assigned to employees in Step IV

What is Workers’ Compensation?

It is a form of insurance coverage offering wage replacement or providing medical benefits to employees and workers during medical emergencies.

What if an Employee is Exempted from Workers’ Compensation insurance?

You can assign the Exempt code while setting up employee codes as in Step III above.

Features of Dancing Numbers for QuickBooks Desktop





How Dancing Numbers Will Help You


Dancing Numbers is SaaS-based software that can easily be integrated with your QuickBooks account. You can import, export, and delete lists or transactions from your company file. Using Dancing Numbers you can simplify and automate the process, saving time and increasing productivity. Just fill in a few fields and apply the relevant features to complete the task.

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Supported Entities/Lists

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Customer Transactions

Receive Payment
Credit Memo/Return Receipt
Sales Receipt
Sales Order
Statement Charge

Vendor Transactions

Bill Payment
Purchase Order
Item Receipt
Vendor Credit

Banking Transactions

Journal Entry
Transfer Funds
Bank Statement
Credit Card Statement
Credit Card Charge
Credit Card Credit

Employee Transaction / List

Time Tracking
Employee Payroll
Wage Items


Inventory Adjustment
Inventory Transfer
Vehicle Mileage

Technical Details

Devices Supported

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Language Support

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Pricing Model

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Customer Types

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Frequently Asked Questions

How and What all can I Export in Dancing Numbers?

You need to click "Start" to Export data From QuickBooks Desktop using Dancing Numbers, and In the export process, you need to select the type you want to export, like lists, transactions, etc. After that, apply the filters, select the fields, and then do the export.

You can export a Chart of Accounts, Customers, Items, and all the available transactions from QuickBooks Desktop.

How can I Import in Dancing Numbers?

To use the service, you have to open both the software QuickBooks and Dancing Numbers on your system. To import the data, you have to update the Dancing Numbers file and then map the fields and import it.

How can I Delete in Dancing Numbers?

In the Delete process, select the file, lists, or transactions you want to delete, then apply the filters on the file and then click on the Delete option.

How can I import Credit Card charges into QuickBooks Desktop?

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What is the pricing range of the Dancing Numbers subscription Plan?

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How can I Import Price Level List into QuickBooks Desktop through Dancing Numbers?

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