QuickBooks Sales Reports: Complete Overview

Continuously measuring vital business indicators like expenses, profit & loss, total sales, etc. is absolutely essential for a company to […]

Voiced by Amazon Polly

Continuously measuring vital business indicators like expenses, profit & loss, total sales, etc. is absolutely essential for a company to expand successfully. To understand your company’s revenue, sales team performance, and customer base, among these, a sales report is an important component. By analyzing this data, you can better understand your company’s cash flow and focus on areas that need attention in order to expand. Consumer information, including contact information, orders, and other details, expand along with the consumer base. It can be difficult to manually account for this continually growing amount of data; clever automation is needed.

Save Time, Reduce Errors, and Improve Accuracy

Dancing Numbers helps small businesses, entrepreneurs, and CPAs to do smart transferring of data to and from QuickBooks Online. Utilize import, export, and delete services of Dancing Numbers software.

For all of your accounting and bookkeeping issues, QuickBooks accounting software is a beautiful answer. You can now create interactive dashboards with QuickBooks so that you can keep track of daily sales and stay informed. It is now even simpler to analyze your sales data and make data-driven strategic decisions thanks to QuickBooks’ Standard collection of Sales Reports.

You will discover everything there is to know about QuickBooks Sales Reports in this article, including how to alter them to suit your needs and use cases.

Understanding QuickBooks

All small and medium-sized businesses can find a comprehensive one-stop solution in QuickBooks to meet their expanding accounting needs. This application was developed by Intuit, a well-known software business that specializes in financial tools and has a broad understanding of them.

Both a cloud-based and on-premises version of QuickBooks are available. You may monitor all of the Transactions, Taxes, Expenses, Sales, and much more by using this program. QuickBooks functions as a powerful and scalable database and has an expanding customer base. To understand market trends and respond appropriately, it is critical that you maintain historical records with constantly updated data. Its interface is simple to use, and using it doesn’t require technical accounting knowledge. As a result, you can quickly become familiar with the software and begin creating helpful Financial Reports.

The QuickBooks is simple to use and comprehend, even for the business owners and the users without background in finance or accounting. Having the templates which are ready to use for charts, business plans, invoices, and spreadsheets is the other advantage of using QuickBooks. It can assist business owners by saving time and effort by automating their signatures on business checks. One of QuickBooks benefits is the ability to integrate with other programs. Its UI is simple to use, and it can walk users through all of its functions.

Key Features of QuickBooks

In the Financial Software market, QuickBooks offers some of the most innovative features. Here are some of the salient features QuickBooks offers:

  • Calculation of Tax: For your business, the Tax Centre tool precisely calculates all Sales Taxes. You can also add custom tax rates and specify filing frequency.
  • Invoice Receipts: You are able to quickly and easily design and create your own Custom Invoices and Professional Sales Receipts.
  • Reports: You can check on the Business Performance right away using interactive dashboards and the variety of Standard Reports QuickBooks offers.
  • Many user at a time: You can boost team collaboration by granting permissions to people from multiple departments with varying levels of access.
  • Security of the Data: Your data is always protected and available to you because to QuickBooks’ excellent data policy, which offers bank-level security.
  • Access via Remote: In order to protect your data and keep it available to you at all times, QuickBooks features a top-notch data policy that offers bank-level security.
  • Customer Support: The QuickBooks Support Team is always available to assist you with any questions you may have and to address any issues you may encounter with your company’s accounting. This service is effective and unrestricted.

Detail about QuickBooks Sales Report

A sales report is a compilation of measurements, numerical data, and qualitative information that aids in assessing the effectiveness of sales within a team, region, division, or organization.

A detailed document called a sales report examines all of a company’s sales activity using a variety of metrics, KPIs, and dimensions related to sales volume, revenue, team performance, opportunity pipeline, etc. A sales report also includes a list of every call a salesman or management representative made and every product they sold during a specific period of time.

A sales report reveals all historical trends in a company’s volume of sales, indicating whether such trends are positive or negative. The sales managers can examine this report to choose the best course of action, such as to pinpoint market prospects and regions where sales volume might be raised.

Sales for the business may be displayed for a quarter or a whole year.

A small business manager is typically more interested in segmenting sales by region or product. It includes information like Time frame, Summary of Sales, Format of sales, Sales by Category, Preferences of report, Updates, etc.

Advantages of QuickBooks Sales Report

Here are some practical advantages of maintaining a sales report that you might experience if you are still unsure about keeping a constant tab on the performance of your team.

Real Time Update

It is simpler for you and your team if you have a CRM that can provide you with sales performance metrics in real-time. The complexity of your sales process can increase as your organization grows. The report may track all of the various operations that your agents carry out while also taking into account your new processes. You may monitor the state of your processes and, if necessary, take remedial action by having real-time information.

One of your many responsibilities as the sales manager is to establish the team’s goals.

At the end of the day, you would have successfully exhausted your crew without also accomplishing the unrealistic expectations. With a competent analytics system, though, that wouldn’t be the case. A sales performance report helps you establish more realistic goals that can be accomplished with a little extra effort by giving you a clear picture of how far your team can push themselves.

The heat can be increased further by displaying the sales reps’ sales performance reports. It resembles the highlighting method used in sports more. They learn about other people’s performance by posting their own performance over time. Nobody wants to finish last on the leader board, of course. As a result, everyone is on their toes and working furiously to increase their numbers, and the pressure seems to increase. Although it may appear to be a negative pressure from one angle, it actually has a completely positive outcome—increased production.

Among all of them, this must be the most significant perk. The ability to make decisions is a company’s lifeblood. The company might collapse if one bad choice is made. It might be really frightening to have so many choices to make. However, it is not necessary. You can quickly come to wise judgments with a solid sales analytics system.


You may make these decisions fast with the aid of a daily, weekly, monthly, or even quarterly performance report.

Working of the QuickBooks Sales Report

Sales reports provide a high-level perspective of your billing, invoicing, and sales processes. These can offer sales managers in-depth perceptions into the clientele, sales staff, product performances, revenue, and overall financial health of your company.

These reports can be found by:

  • Navigate to the side menu and select Reports.
  • Write Sales in the Report by Name form as indicated by the red box.
  • You will find a list of QuickBooks sales reports, including sales by customer and sales by class, among others. The necessary reports can be chosen from there.
  • Run Report by clicking on it.

Report made by Customer

  • Sales by Customer Summary: Shows the total sales associated with each customer and each job.
  • Sales by Customer Detail: The Total Sales for each customer and Job are shown in this Detailed QuickBooks Sales Report, along with Transaction information.
  • Pending Sales: Sales that have client information but are still in the pending stage.
  • Sales Graph: Displays data on sales in a graphical interface, sorted by reporting period (such as a month), item, or client.

Report by Item

You may learn which goods or services are in demand and which ones could use some enhancement with the help of this QuickBooks Sales Report. There are two components below it:

  • Summary of Sales by Item: Gives a summary of the many products sold, their sales volumes, top performers, etc.
  • Detail about Sales: Details about each transaction are included in a more thorough report provided by sales by item.

Report by Sales Representative

You learn how well your sales representatives are doing. These are its two divisions:

  • By Rep: Sales The total sales made by each of your sales representatives are shown.
  • Detail of Sales by Rep: Each Sales Rep’s completed Sales are listed down with information about them.

Report of Open Sales Order

It provides information on orders for which a purchase has been made but the product has not yet arrived. It includes two subcategories:

  • Customer Open Sales Order: Information about the Open Sales Orders associated with the Customer or the Job is provided.
  • By Item Open Sales Order: Similar information about Open Sales orders for other goods and services is shown in these reports.

Steps to Generate QuickBooks Sales Reports for Businesses

The most popular QuickBooks Sales Reports that a sales manager can need are listed below:

Monthly Sales Report

You can get a monthly update on your sales, which will also show you how your business is doing overall and how your customers are feeling right now.

Observe the straightforward procedures below to run this QuickBooks Sales Report:

  • From the left-hand menu, Select Reports.
  • Enter sales in the field which is labeled report by Name.
  • Once list of reports open, so now you have to choose the one you require.
  • Select the current month as the Report Period in the top left corner.
  • Select Run Report.

If you work in the retail industry of customer, this QuickBooks Sales Report is difficult to maintain. It is used in calculating the Total Turnover and in tracking of the expansion of your Business.

You may produce this report by using following Step:

  • Navigate and select reports from the left menu.
  • Type sales by product in the search box and then choose sales by Product or service from the drop-down menu.
  • Select the reporting period.
  • Select Run Report.

This enables you to determine which region in particular your product or service is functioning best and where your greatest clients are located. Follow the following steps for it:

  • Tracking of Location
    • Navigate to Settings and then choose Account and Settings from it.
    • Select Advanced.
    • Navigate to the categories section and then click the Edit icon.
    • Select the box to track locations.
    • Click Save and then exit.
  • Adding of Location
    • Go to Settings and choose All Lists.
    • Next, select Locations.
    • Click on new and type the names of the locations you want to track.
    • Select Save and Close.
  • Generating of QuickBooks Sales report
    • Open the left-side menu and select Reports.
    • Type sales by Location Detail in the search field.
    • Select the Report Period, Location Group, and Accounting Method.
    • Now select Run Report.

You have learned in this article how to smoothly generate QuickBooks Sales Reports and alter the standard reports. Due of its ability to help small firms monitor their cash flow, QuickBooks has become a popular accounting program. Business owners think of it as their top option for financial software due to its simplicity in filing taxes, insightful sales reports and dashboards, cloud access, and high level of data security.

Accounting Professionals, CPA, Enterprises, Owners
Accounting Professionals

Looking for a professional expert to get the right assistance for your problems? Here, we have a team of professional and experienced team members to fix your technical, functional, data transfer, installation, update, upgrade, or data migrations errors. We are here at Dancing Numbers available to assist you with all your queries. To fix these queries you can get in touch with us via a toll-free number
+1-800-596-0806 or chat with experts.


Frequently Asked Questions

What are the Subcategories of QuickBooks Sales Report?

The QuickBooks Sales Reports are divided into 4 fundamental categories, with the subcategories Detail Report and Summary Report being the most common. A Summary Report gives an overview and Net Sales information about the goods and clients. In contrast, a thorough report will show the transactional information related to a particular item or customer.

Navigate to the sales and customers category under reports tab. To see your sales by products and services, run the following reports: Sales by Goods and Services Summary: Your overall sales for every good and service.

The Total Sales report gives you a thorough picture of all of your sales, broken down by team, owner, source, client, and product. You can quickly see your sales for a specific time period.

An organized record of sales operations during a specific time period is known as sales reporting. It consists of three key tasks: sales operations, sales strategy, and sales analysis. The sales reports also provide information on sales volume, income, and customer acquisition expenses.

By providing you with a clear picture of your company’s position at every stage of the sales process, sales reporting assists you in eliminating uncertainty from your business decisions. You can increase the value of each individual salesperson and the organization as a whole by concentrating on measurable activities with distinct consequences.

Features of Dancing Numbers for QuickBooks Desktop

Imports

Imports

Exports

Exports

Deletes

Deletes

Customization

Customization

Supported Entities/Lists

Dancing Numbers supports all QuickBooks entities that are mentioned below:-

Customer Transactions

Invoice
Receive Payment
Estimate
Credit Memo/Return Receipt
Sales Receipt
Sales Order
Statement Charge

Vendor Transactions

Bill
Bill Payment
Purchase Order
Item Receipt
Vendor Credit

Banking Transactions

Check
Journal Entry
Deposit
Transfer Funds
Bank Statement
Credit Card Statement
Credit Card Charge
Credit Card Credit

Employee Transaction / List

Time Tracking
Employee Payroll
Wage Items

Others

Inventory Adjustment
Inventory Transfer
Vehicle Mileage

Technical Details

Easy Process

Bulk import, export, and deletion can be performed with simply one-click. A simplified process ensures that you will be able to focus on the core work.

Error Free

Worried about losing time with an error prone software? Our error free add-on enables you to focus on your work and boost productivity.

On-time Support

We provide round the clock technical assistance with an assurance of resolving any issues within minimum turnaround time.

Pricing

img

Importer, Exporter & Deleter

*See our Pricing for up to 3 Company Files

$199/- Per Year

Pricing includes coverage for users
  • Services Include:
  • Unlimited Export
  • Unlimited Import
  • Unlimited Delete

img

Accountant Basic

*See our Pricing for up to 10 Company Files.

$499/- Per Year

Pricing includes coverage for users
  • Services Include:
  • Importer,Exporter,Deleter
  • Unlimited Users
  • Unlimited Records
  • Upto 10 companies

img

Accountant Pro

*See our Pricing for up to 20 Company Files.

$899/- Per Year

Pricing includes coverage for users
  • Services Include:
  • Importer, Exporter, Deleter
  • Unlimited Users
  • Unlimited Records
  • Up to 20 companies

img

Accountant Premium

*See our Pricing for up to 50 Company Files.

$1999/- Per Year

Pricing includes coverage for users
  • Services Include:
  • Importer, Exporter, Deleter
  • Unlimited Users
  • Unlimited Records
  • Up to 50 companies

Dancing Numbers: Case Study

Frequently Asked Questions

 
How and What all can I Export in Dancing Numbers?

You need to click "Start" to Export data From QuickBooks Desktop using Dancing Numbers, and In the export process, you need to select the type you want to export, like lists, transactions, etc. After that, apply the filters, select the fields, and then do the export.

You can export a Chart of Accounts, Customers, Items, and all the available transactions from QuickBooks Desktop.


How can I Import in Dancing Numbers?

To use the service, you have to open both the software QuickBooks and Dancing Numbers on your system. To import the data, you have to update the Dancing Numbers file and then map the fields and import it.


How can I Delete in Dancing Numbers?

In the Delete process, select the file, lists, or transactions you want to delete, then apply the filters on the file and then click on the Delete option.


How can I import Credit Card charges into QuickBooks Desktop?

First of all, Click the Import (Start) available on the Home Screen. For selecting the file, click on "select your file," Alternatively, you can also click "Browse file" to browse and choose the desired file. You can also click on the "View sample file" to go to the Dancing Numbers sample file. Then, set up the mapping of the file column related to QuickBooks fields. To review your file data on the preview screen, just click on "next," which shows your file data.


Which file types are supported by Dancing Numbers?

XLS, XLXS, etc., are supported file formats by Dancing Numbers.


What is the pricing range of the Dancing Numbers subscription Plan?

Dancing Numbers offers four varieties of plans. The most popular one is the basic plan and the Accountant basic, the Accountant pro, and Accountant Premium.


How can I contact the customer service of Dancing Numbers if any issue arises after purchasing?

We provide you support through different channels (Email/Chat/Phone) for your issues, doubts, and queries. We are always available to resolve your issues related to Sales, Technical Queries/Issues, and ON boarding questions in real-time. You can even get the benefits of anytime availability of Premium support for all your issues.


How can I Import Price Level List into QuickBooks Desktop through Dancing Numbers?

First, click the import button on the Home Screen. Then click "Select your file" from your system. Next, set up the mapping of the file column related to the QuickBooks field. Dancing Numbers template file does this automatically; you just need to download the Dancing Number Template file.

To review your file data on the preview screen, just click on "next," which shows your file data.


What are some of the features of Dancing Numbers to be used for QuickBooks Desktop?

Dancing Numbers is SaaS-based software that is easy to integrate with any QuickBooks account. With the help of this software, you can import, export, as well as erase lists and transactions from the Company files. Also, you can simplify and automate the process using Dancing Numbers which will help in saving time and increasing efficiency and productivity. Just fill in the data in the relevant fields and apply the appropriate features and it’s done.

Furthermore, using Dancing Numbers saves a lot of your time and money which you can otherwise invest in the growth and expansion of your business. It is free from any human errors, works automatically, and has a brilliant user-friendly interface and a lot more.


Why should do you change the Employee status instead of deleting them on QuickBooks?

If you are unable to see the option to terminate an employee on your list of active employees on the company payroll, this mostly implies that they have some history. Thus, if you change the employee status instead of deleting it on QuickBooks, the profile and pay records remain in your accounting database without any data loss in your tax payments.


Is it possible to use the Direct Connect option to sync bank transactions and other such details between Bank of America and QuickBooks?

Yes, absolutely. You can use the Direct Connect Option by enrolling for the Direct Connect service which will allow you access to the small business online banking option at bankofamerica.com. This feature allows you to share bills, payments, information, and much more.


Why should do you change the Employee status instead of deleting them on QuickBooks?

If you are unable to see the option to terminate an employee on your list of active employees on the company payroll, this mostly implies that they have some history. Thus, if you change the employee status instead of deleting it on QuickBooks, the profile and pay records remain in your accounting database without any data loss in your tax payments.


What are the various kinds of accounts you could access in QuickBooks?

QuickBooks allows you to access almost all types of accounts, including but not limited to savings account, checking account, credit card accounts, and money market accounts.

Get Support

Bulk import, export, and deletion can be performed with simply one-click. A simplified process ensures that you will be able to focus on the core work.

Worried about losing time with an error prone software? Our error free add-on enables you to focus on your work and boost productivity.

Close X
Call Now+1-800-596-0806
Top