How to Delete Uncleared Transactions in QuickBooks?

by James Antonio

First of all, let us start with understanding what actually is an uncleared transaction in QuickBooks. For your information, you can see three types of entries in your Books of Accounts in QuickBooks, these entries are:

  1. Uncleared Transactions
  2. Cleared Transactions
  3. Lastly, the Working figure

First thing first, an uncleared transaction is the one which are appearing in your books of accounts but they have not been yet cleared by the bank.

Delete Uncleared Transactions in QuickBooks
Delete Uncleared Transactions in QuickBooks

A cleared transaction, as the name suggests, is the entry that is appearing in the books of account and also being cleared by the bank account.

Now, if we talk about the working figure, all the cleared transactions are considered as the working figure.

There are reasons due to which an entry will appear as uncleared transaction in QuickBooks frequently, the reasons are listed as below:

  1. The check was not encashed by the check holder.
  2. Or it must be related to a duplicate entry that was posted by mistake.

You can run an uncleared transaction report to get the list of uncleared transactions in your bank statement. We will look into the process of running an uncleared transactions report and deleting the Uncleared transactions in QuickBooks in the next section.

How to Run an Uncleared Transactions Report and Extract the Details?

You can run and extract the details of the uncleared transactions report by following the below steps:

Step 1. First of all, you need to launch the QuickBooks on your system, and then go to the top menu bar / navigational panel and click on Reports.

Step 2. Now click on Balance sheet drop-down button provided there in the list of options.

Step 3. In this step, you need to click on the amount tab and then click on customize from the options available at the top left corner of the screen.

Step 4. Now, a dialogue box will appear on the screen, you need to select the list.

Step 5. After that, click on the account for which you wish to extract the uncleared transactions report and then click on All tab which will be there under the distribution account tab.

Step 6. After the above, you need to filter out your preferences by selecting the Status as Uncleared entries and then click on Run. Once the report is extracted, save it as you want.

How can we Delete an Uncleared Transactions in QuickBooks?

You can simply follow below quick steps to delete an uncleared transactions in QuickBooks:

Step 1. First, go to the QuickBooks dashboard and then click on transactions tab.

Step 2. Now you need to choose the Sales entries from the drop-down option and it will open the window with all your sales related transactions for the day.

Step 3. In this step, search for the Uncleared transaction that need to be deleted and click on it, it will open the detailed view of the transaction.

Step 4. Now, you need to scroll down to the bottom of the screen and then click on more. And then click on the ‘Void’ option from the list of options provided in there.

Step 5. In the last step, you need to click on Yes to finalize the process. After the transaction is voided, you will be able to remove the uncleared entries from the system.

Now, when we are through with the process of running an uncleared transaction report and deleting the uncleared transaction from the system, we can now safely move towards the Frequently asked Questions section. These questions are asked by the users and answered by the professionals, we hope that they prove to be helpful in resolving other queries on the topic and related things. Let us not delay any further and move on.

Need some one on One QuickBooks Assistance?

Can you give me the List of steps to Manually Clear the Bank Transactions in QuickBooks?

You need to start by clicking on the Gear icon and then select the Chart of Accounts. Now you need to locate the account of the transaction and choose to view register from the Action column. After this, you need to identify the transaction for clearing purpose and go to the reconcile status column and choose C for cleared. And then click on save for the final touch.

Is there a way I can Delete old Years Entries in QuickBooks?

You need to first click open the accounting tab from the left menu bar on your screen and then you need to go to the Chart of Account tab. After that, go ahead and search for credit card account and click on view register. Now in further step, you need to click the payment that you created and choose to edit. Now go to the bottom of the expense /check window and then click on more and finally select delete and yes to confirm the action.

My Bank Account Balance is not Matching/ Reconciling with QuickBooks Balance, is there any way to fix this?

The reason behind the unmatching bank balance and QuickBooks with each other usually is generally because of some manually created transactions. You can reconcile both the books by comparing the list of transactions on your bank statement from the transactions appearing in QuickBooks manually. Now after you have found the difference, then you can manually reconcile both the books in QuickBooks as well.

Can you Provide me with the List of Steps to un Apply a Bill in QuickBooks Online?

Yes, why not? You need to start the process by pressing Ctrl +H on your key board, which would then open transaction history in QuickBooks. After that you need to double-click the invoice, you want to un apply credit from, and finally click on the ‘Apply Credit’. After that, you need to clear the selection for credit on the previously apply credit window and click on Done on Apply credit window. After this, click on save and close by going to the invoice page.

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Dancing Numbers is SaaS-based software that can easily be integrated with your QuickBooks account. You can import, export, and delete lists or transactions from your company file. Using Dancing Numbers you can simplify and automate the process, saving time and increasing productivity. Just fill in a few fields and apply the relevant features to complete the task.

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Customer Transactions

Receive Payment
Credit Memo/Return Receipt
Sales Receipt
Sales Order
Statement Charge

Vendor Transactions

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Purchase Order
Item Receipt
Vendor Credit

Banking Transactions

Journal Entry
Transfer Funds
Bank Statement
Credit Card Statement
Credit Card Charge
Credit Card Credit

Employee Transaction / List

Time Tracking
Employee Payroll
Wage Items


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You can export a Chart of Accounts, Customers, Items, and all the available transactions from QuickBooks Desktop.

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In the Delete process, select the file, lists, or transactions you want to delete, then apply the filters on the file and then click on the Delete option.

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