How to Enable Account Numbers in QuickBooks Online?

Needless to say, that QuickBooks Online has been your go-to tool for all financial activities. One of such actions is […]

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Needless to say, that QuickBooks Online has been your go-to tool for all financial activities. One of such actions is adding or enable account numbers in QuickBooks Online.

For keeping the account records organized and easier to locate, you need to assign them specific numbers. This action of adding or assigning numbers to accounts needs to take place in QuickBooks Online.

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Since account numbers on QuickBooks Online are not turned or enabled automatically, and it would be your task or your accountant’s to enable them. This article would therefore help you to understand the steps that would make you learn about how to enable particular account numbers in QuickBooks Online.

How using Account Numbers in QuickBooks can help?

Due to the business expansion, the Chart of Accounts too increases and can create confusions in locating each number and keeping them handy. Adding account numbers on QuickBooks can help you to allocate the numbers to each associative account which makes it easy to identify and keep things organized.

The following process will guide you to understand how to enable and assign account numbers.

Steps to Enable Account Numbers in QuickBooks Online

Step 1: Click the Settings⚙ option (gear icon on the upper right-hand corner). Click on QuickBooks Account and Setting in the Your Company section.

Account and Setting

Step 2: Click on the Advanced tab placed on the left-hand side


Step 3: Choose the Edit button listed under the Chart of Accounts section

Step 4: You will notice the Enable account numbers is off. Click on the Pencil ✎ icon listed on the right-hand side of this section.

Enable account numbers

Step 5: Check the Enable account numbers box, you’ll see “off” change to “on.”

Enable account numbers box

Step 6: Along with this if you wish to view accounts numbers with transactions and report details, tap on the Show Account Numbers

Show Account Numbers

Step 7: Click Save (green in color) followed by Done (lower right-hand corner) to complete the process.

Assigning Account Numbers in QuickBooks

Step 1: Choose the Accounting option on the right-hand side menu and select the option Chart of Accounts.

Step 2: Tap the drop-down placed beside View Register and choose Batch Edit.

Step 3: Start adding account Numbers under the Number Column.

Step 4: Choose Save to complete assigning account numbers.

One vital thing to keep in mind while assigning account number on QuickBooks is that the software allocates specific numbers to each of the accounts existing. This is generally based on a standardized method of numbering that is pervasive for all accounts.

For your easy referral, here are few numbers mentioned as per their respective designations:

  • Asset Accounts = Numbers in the 1000s
  • Liability Accounts = Numbers in the 2000s
  • Equity Accounts = Numbers in the 3000s
  • Income Accounts = Numbers in the 4000s
  • Cost of Sales Accounts = Numbers in the 5000s
  • Miscellaneous Operating Expense Accounts = Numbers in the 6000s and 7000s
  • Miscellaneous Income Accounts = Numbers in the 8000s
  • Miscellaneous Expense Accounts = Numbers in the 9000s
Default Accounts on QuickBooks

Are there any Default Accounts on QuickBooks?

Yes, there are few default accounts on QuickBooks. The list is given below for you to check out:

  • Undeposited Funds.
  • Opening Balance Equity.
  • Cash payment earning that is unapplied.
  • Retained Earnings.
  • Stock assets or Inventories.
  • Cost of goods sold or cost of sales.
  • Reconcile/Reconciliation Discrepancies.

On QuickBooks, a standardized chart of accounts includes a range that can vary from as little as below 100 or extensive that can cross 1000 accounts. Generally, this calculation is measured on the size and what type of business is.

For eg., a typical law firm that is mid-sized will inevitably exceed somewhere more than 200 accounts as opposed to a small-sized business.

To make it more organized and work on an unlimited chart of accounts, especially for mid-sized to large corporate, it is recommended to use the QuickBooks Online Advanced platform.

Hope this piece of content has helped you in your quest to use account numbers in QuickBooks Online chart of accounts. If you are still confused, or have questions, it is better to ask a professional for a more accurate answer.

Being useful for your business, hope this article has answered your queries effectively. For more professional assistance and further insights on tips and tricks of using QuickBooks, get in touch with us today.

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Accounting Professionals

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+1-800-596-0806 or chat with experts.

Frequently Asked Questions (Faqs)

How can I View the Accounts Numbers on QuickBooks?

To view your accounts numbers on QuickBooks, follow the process mentioned below:

Step 1: Click on Chart of Accounts.
Step 2: Tap the Gear icon in the Action column.
Step 3: Choose Select Number.

This will help you to save on time instead of locating through multiple accounts or while adding any specific transaction. Just locate the accounts with the help of numbers assigned to each of them.

I have a Small Business. Would using Account Numbers on QuickBooks Works for me too?

Although the best usage of using account numbers on QuickBooks can be understood by mid-sized and large business, nonetheless, even small businesses can benefit massively by keeping their account streamlined and get geared for future expansions.

Can I Delete any Default Accounts on QuickBooks?

No, Default accounts on QuickBooks cannot be deleted or removed. However, these default accounts are not included when you calculate your account totals.

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