QuickBooks Freezes During Exporting to Microsoft Excel

by James Antonio

The cursor spins for an unspecified amount of time while exporting files from QuickBooks to Microsoft Excel. This could either end up the software freezes or crashes with no progress. It can occur for a couple of reasons like Microsoft Office are not compatible with the QB version. Other reasons can be QuickBooks or MS Office installations are damaged or there might be a problem with the data files itself. This article guides you all the possible ways to rectify error “QuickBooks Freezes when Exporting to Microsoft Excel“. So that, it let you proceed with the export process from your QB version to MS Excel without any interruption.

Possible Reasons that Evoking QuickBooks Freezes during Exporting to Microsoft Excel

There are a number of challenges you face while exporting the file to Microsoft Excel from QB. Because of that, it gives you an error and QuickBooks freezes when exporting to Microsoft Excel is one among them. Let’s see the reasons which are causing the error:

  • Compatibility issue between the software
  • Software Installation are damaged
  • Issues with your report or the files itself.

Earlier versions of Microsoft Excel have some limitations like Excel spreadsheet has 256 column limits. If it exceeds will results a pops up of warning message indicates that “Excel allows 256 columns in a worksheet”

Methods to Tackle “QuickBooks Freezes while Exporting to Microsoft Excel”

Implement the below instructed troubleshooting to deal the error in a smart way. Let’s explore one by one method:

Method 1: Uncheck the Freeze Panes (Keep Headers and Labels Visible)

Uncheck the Freeze Panes (Keep Headers and Labels Visible)
Uncheck the Freeze Panes (Keep Headers and Labels Visible)
  • First, go to the “Reports” menu
  • Next, look for the report that want to export and select it once found
  • Now, hit the Export icon at the top of the report menu
  • After that, select the option “Export to Excel”
  • A window will appear showing Send Report to Excel after pressing the Export to Excel tab
  • Click on the Advanced tab
  • Uncheck the box named “Freeze panes (Keep headers and labels visible)”
  • Once done then hit OK
  • Now, press Export to begin the process once again (this time data will export without freezing)
  • After completing of the export, you need to view the result spreadsheet with panes frozen
  • You can re-enable it by highlighting the relevant columns or cells (highlight only that you want to freeze of the column headers at the top row of the sheet)
  • Finally, click View >> Freeze Panes.

Method 2: Export the Files from QuickBooks to Excel

When you try to export the files from QuickBooks to Excel, QuickBooks will auto-launch the Excel for you unless you have opened the same. Sometimes, Excel requests for some details like the MS Office login. Though QB is the software that is launching Excel for you then windows will not automatically pop-up on your screen. These windows might be stuck somewhere behind the application because QuickBooks freezes. This makes you unable to open Excel and the pop- up window will also not appear or also cannot be easily accessible.

To get it resolved, you can follow the below steps:

  • To start with holding Alt key and pressing Tab key simultaneously from your keyboard
  • Next, press the Tab key many time along with holding the Alt key in order to find the Excel window that you’re looking for
  • Once find then implement the action that are required by Excel
  • After done with that, close the window
  • Finally, you can observe that your QuickBooks Desktop as well as the Microsoft Excel work properly like before.

With this method, we come to the end of this ultimate article, with the hope that users might be able to deal with QuickBooks Freezes when Exporting to Microsoft Excel issue. If you’re unable to tackle the error by yourself then you can try to implement the above-suggested method. The above steps are effective for easy resolutions.


What are the Factors Causing QuickBooks Export to Excel issues?

There can be multiple factors responsible for export issues such as:

● Damaged or malfunctioning of the Microsoft Excel
● QuickBooks software is outdated version or the installation may get damaged
● QuickBooks accounting software may get damaged or corrupted
● The file registry is not working properly
● Improper functioning of the file registry.

How to Export Reports from QuickBooks to Excel?

Initially, select Reports then look for and select the reports that you want to export. Hit the Export icon at the top of the report. Once done then click on the Export to Excel button. After that, save the file somewhere you can easily search like in your Downloads folders or Desktop.

How to Ensure the Compatibility of QuickBooks Desktop as well as the MS Office to fix QuickBooks Freezes when Exporting to Microsoft Excel issue?

You can fix the compatibility issue by reviewing the system requirements for the specified software versions. In order to confirm whether your software is compatible or not for the export process, you need to check the software system requirements like Operating systems. The other system specifications include database Servers, Firewall and antivirus software compatibility, Browser Requirements, software compatibility, and hardware requirements.

Features of Dancing Numbers for QuickBooks Desktop

Imports

Exports

Deletes

Customization

How Dancing Numbers Will Help You

 

Dancing Numbers is SaaS-based software that can easily be integrated with your QuickBooks account. You can import, export, and delete lists or transactions from your company file. Using Dancing Numbers you can simplify and automate the process, saving time and increasing productivity. Just fill in a few fields and apply the relevant features to complete the task.

It saves your time and money that you can invest in your business. It has no human errors, works automatically, provides a user-friendly interface (easy to use and learn), and more. You can also have access to the comprehensive features set if you use it to import, export, and delete services.

Supported Entities/Lists

Dancing Numbers supports all QuickBooks entities that are mentioned below:-

Customer Transactions

Invoice
Receive Payment
Estimate
Credit Memo/Return Receipt
Sales Receipt
Sales Order
Statement Charge

Vendor Transactions

Bill
Bill Payment
Purchase Order
Item Receipt
Vendor Credit

Banking Transactions

Check
Journal Entry
Deposit
Transfer Funds
Bank Statement
Credit Card Statement
Credit Card Charge
Credit Card Credit

Employee Transaction / List

Time Tracking
Employee Payroll
Wage Items

Others

Inventory Adjustment
Inventory Transfer
Vehicle Mileage

Technical Details

Devices Supported

  • Windows

Deployment

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Language Support

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Pricing Model

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Customer Types

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Pricing

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Importer, Exporter & Deleter

*See our Pricing for up to 3 Company Files

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Pricing includes coverage for users
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Accountant Basic

*See our Pricing for up to 10 Company Files.

$499/- Per Year

Pricing includes coverage for users
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  • Unlimited Users
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  • Upto 10 companies

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Accountant Pro

*See our Pricing for up to 20 Company Files.

$899/- Per Year

Pricing includes coverage for users
  • Services Include:
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  • Unlimited Users
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  • Up to 20 companies

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Accountant Premium

*See our Pricing for up to 50 Company Files.

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Pricing includes coverage for users
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Frequently Asked Questions

 
How and What all can I Export in Dancing Numbers?

You need to click "Start" to Export data From QuickBooks Desktop using Dancing Numbers, and In the export process, you need to select the type you want to export, like lists, transactions, etc. After that, apply the filters, select the fields, and then do the export.

You can export a Chart of Accounts, Customers, Items, and all the available transactions from QuickBooks Desktop.


How can I Import in Dancing Numbers?

To use the service, you have to open both the software QuickBooks and Dancing Numbers on your system. To import the data, you have to update the Dancing Numbers file and then map the fields and import it.


How can I Delete in Dancing Numbers?

In the Delete process, select the file, lists, or transactions you want to delete, then apply the filters on the file and then click on the Delete option.


How can I import Credit Card charges into QuickBooks Desktop?

First of all, Click the Import (Start) available on the Home Screen. For selecting the file, click on "select your file," Alternatively, you can also click "Browse file" to browse and choose the desired file. You can also click on the "View sample file" to go to the Dancing Numbers sample file. Then, set up the mapping of the file column related to QuickBooks fields. To review your file data on the preview screen, just click on "next," which shows your file data.


Which file types are supported by Dancing Numbers?

XLS, XLXS, etc., are supported file formats by Dancing Numbers.


What is the pricing range of the Dancing Numbers subscription Plan?

Dancing Numbers offers four varieties of plans. The most popular one is the basic plan and the Accountant basic, the Accountant pro, and Accountant Premium.


How can I contact the customer service of Dancing Numbers if any issue arises after purchasing?

We provide you support through different channels (Email/Chat/Phone) for your issues, doubts, and queries. We are always available to resolve your issues related to Sales, Technical Queries/Issues, and ON boarding questions in real-time. You can even get the benefits of anytime availability of Premium support for all your issues.


How can I Import Price Level List into QuickBooks Desktop through Dancing Numbers?

First, click the import button on the Home Screen. Then click "Select your file" from your system. Next, set up the mapping of the file column related to the QuickBooks field. Dancing Numbers template file does this automatically; you just need to download the Dancing Number Template file.

To review your file data on the preview screen, just click on "next," which shows your file data.

Get Support

The Bulk Import, Export, and Deletion can be performed with just an easy single-click. We offer a simplified process that assures you that you will be able to focus on your core work.

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