How to Add Printer to QuickBooks Desktop?

by James Antonio

Are you trying to install your printer with your QuickBooks but failing?

You don’t need to worry at all. In this blog we are going to tell you how you can easily connect your printer to your QuickBooks and quickly print all your documents, reports and data. Also learn how to Configure a Printer, Make Your Printer Default in QuickBooks and Add Printer to QuickBooks Desktop.

Save Time, Reduce Errors, and Improve Accuracy

Dancing Numbers helps small businesses, entrepreneurs, and CPAs to do smart transferring of data to and from QuickBooks Desktop. Utilize import, export, and delete services of Dancing Numbers software.

How to Configure a Printer in QuickBooks Desktop?

To add a new printer to QuickBooks Desktop, follow the instructions below:

  • First of all, connect the printer to your computer.
  • Make sure you connect each of them to the port with a USB wire.
  • Then, go to the Windows Start menu, choose Devices & Printers, and then click the Add a New Printer button.
  • You may add a local printer here while selecting an existing port.
  • After that, you may install the printer drivers on Windows.
  • Finally, you may try to print the reports and documents using the printer.

How to Turn on the Printer?

Connect your QuickBooks accounting software to your printer:

  • To do so, open the QuickBooks programme and choose the report that you want to print.
  • When you’re finished, go to the File menu.
  • Then choose Print from the drop-down menu.
  • Now, go to the drop-down menu, and then select the Printer.
  • Here, you must specify the name of the printer that will be used to print the report of documents.
  • Finally, go to the Print button.

How to Setup the Print Drivers?

  • Select the Start option from the Windows menu.
  • Look for Devices and Printers.
  • When the window opens, click the Add a New Printer button.
  • You may now pick Add a Local Printer from the list.
  • Then, click the Use an Existing Port option.
  • Click the Next button.
  • When you see the Driver box, you must select the choices associated with your printer’s model.
  • Then choose the Next button. This will begin the process of obtaining and installing the drivers necessary for QuickBooks to work correctly.

How to Make Your Printer Default in QuickBooks?

The QuickBooks printer configuration window may not always appear. This occurs when the QBprint.qbp file is corrupted.

If this is the case, you must make the printer the default in QuickBooks.

  • To do so, navigate to the File menu and click Printer Setup.
  • Here, you may choose the Form Name, the Transaction, the Printer Name, and the Printer.
  • Click the File option in QuickBooks Desktop.
  • Then, choose “Printer Setup.”
  • You may now select the transaction from the Form Name drop-down menu.
  • Click the “Printer Name” drop-down menu to choose the printer.
  • Finally go to the OK button.

If you are having trouble launching the QuickBooks Desktop printer configuration window, try the following:

  • On a Windows PC, go to the Control Panel.
  • Then go to Printer and Faxes.
  • Then, choose the dialogue window and right-click on the active printer.
  • Now, select the Set as Default Printer option.
  • Close the Printer and Faxes panel and start QuickBooks Desktop.
  • After that, go back to your Printer Setup screen to double-check your modifications.

How to Ensure that the Printer is Correct.

If you are still unable to print?

Check to ensure that the printer is the correct one:

  • Go to the File menu in QuickBooks and select Printer Setup.
  • Now just select the form that you want to print.
  • Select Help in this section for further information on these options.
  • In the Printer Setup, try printing with a different printer.
  • Select File, then Printer Setup in QuickBooks.
  • Select the form you want to print.
  • Select a different printer, such as the Microsoft XP printer.
  • Select Help in this section for further information on these options.

Note: Is the printer name the same as the name of the printer you’re attempting to use? If not, you must first update the configuration in your computer’s Printer Setup.

If following the above steps still doesn’t resolve your printing issues? Check out the other option.

Is the printer a stand-alone device or part of a network?

Local: The issue might be with your computer or printer configuration. Check to see if the computer and the printer are connected. For further information, consult the printer manufacturer’s troubleshooting guide.

Network: Double-check that your network settings are accurate. For further information, consult the printer manufacturer’s troubleshooting guide.

When you designate the printer as the default in QuickBooks, you can address a lot of printing issues.
As you go through these processes, your printer will give the required results. You may also take printouts of critical transactions if necessary.

Adding or configuring a printer in QuickBooks Desktop is a simple process. All you have to do is install the print drivers and connect the printer via USB. If you are experiencing printer problems, you may set the printer as the default in QuickBooks Desktop. We hope now you have enough information about the issue and hopefully the above mentioned steps will help you to add a printer to QuickBooks Desktop.

Accounting Professionals, CPA, Enterprises, Owners

Looking for a professional expert to get the right assistance for your problems? Here, we have a team of professional and experienced team members to fix your technical, functional, data transfer, installation, update, upgrade, or data migrations errors. We are here at Dancing Numbers available to assist you with all your queries. To fix these queries you can get in touch with us via a toll-free number 1800-689-5491 or chat with experts.


What are the Steps you need to take Before Troubleshooting to Resolve Printing Issues?

Before you begin troubleshooting follow the steps mentioned below:

Before you begin troubleshooting, be sure you check the following.
Ascertain that QuickBooks is up to date with the most recent release.
The printer is linked to your computer, and the printer software is installed.
You may look for particular printing problem messages on the QuickBooks Support website.

How can you Manually Rename the QBPrint.QBP file. to Resolve the Printing Issue?

Follow the steps mentioned below to manually rename the QBPrint.QBP file:

Rename the QBprint.qbp file for your QuickBooks version by right-clicking it.
Include the term “old” in the file name (i.e. QBPrint.qbp.old)
Now again Log in to your QuickBooks Desktop.
Select Printer Setup from the File menu.
Now select OK once you select any transaction from the Form Name list.
Then this will create a new QBprint.qbp file.
You just don’t have to do this for every transaction.
Try opening and printing any transaction.

What are Some other Ways that can help You to Resolve Printing Issues?

Some other ways to fix resolving printing issues are:

Try printing a different form, or a standard form or report if you’re using customized forms or memorized reports.
Attempt to print a single form if you were printing a batch of forms in QuickBooks. If you’re having trouble printing large quantities, try printing smaller ones.
Try printing a similar sort of form or report from one of the QuickBooks example company files. If it works, try printing again after using Resolve data damage on your company file to repair any data damage.

Features of Dancing Numbers for QuickBooks Desktop

Imports

Imports

Exports

Exports

Deletes

Deletes

Customization

Customization

Supported Entities/Lists

Dancing Numbers supports all QuickBooks entities that are mentioned below:-

Customer Transactions

Invoice
Receive Payment
Estimate
Credit Memo/Return Receipt
Sales Receipt
Sales Order
Statement Charge

Vendor Transactions

Bill
Bill Payment
Purchase Order
Item Receipt
Vendor Credit

Banking Transactions

Check
Journal Entry
Deposit
Transfer Funds
Bank Statement
Credit Card Statement
Credit Card Charge
Credit Card Credit

Employee Transaction / List

Time Tracking
Employee Payroll
Wage Items

Others

Inventory Adjustment
Inventory Transfer
Vehicle Mileage

Technical Details

Easy Process

Bulk import, export, and deletion can be performed with simply one-click. A simplified process ensures that you will be able to focus on the core work.

Error Free

Worried about losing time with an error prone software? Our error free add-on enables you to focus on your work and boost productivity.

On-time Support

We provide round the clock technical assistance with an assurance of resolving any issues within minimum turnaround time.

Pricing

img

Importer, Exporter & Deleter

*See our Pricing for up to 3 Company Files

$199/- Per Year

Pricing includes coverage for users
  • Services Include:
  • Unlimited Export
  • Unlimited Import
  • Unlimited Delete

img

Accountant Basic

*See our Pricing for up to 10 Company Files.

$499/- Per Year

Pricing includes coverage for users
  • Services Include:
  • Importer,Exporter,Deleter
  • Unlimited Users
  • Unlimited Records
  • Upto 10 companies

img

Accountant Pro

*See our Pricing for up to 20 Company Files.

$899/- Per Year

Pricing includes coverage for users
  • Services Include:
  • Importer, Exporter, Deleter
  • Unlimited Users
  • Unlimited Records
  • Up to 20 companies

img

Accountant Premium

*See our Pricing for up to 50 Company Files.

$1999/- Per Year

Pricing includes coverage for users
  • Services Include:
  • Importer, Exporter, Deleter
  • Unlimited Users
  • Unlimited Records
  • Up to 50 companies

Frequently Asked Questions

 
How and What all can I Export in Dancing Numbers?

You need to click "Start" to Export data From QuickBooks Desktop using Dancing Numbers, and In the export process, you need to select the type you want to export, like lists, transactions, etc. After that, apply the filters, select the fields, and then do the export.

You can export a Chart of Accounts, Customers, Items, and all the available transactions from QuickBooks Desktop.


How can I Import in Dancing Numbers?

To use the service, you have to open both the software QuickBooks and Dancing Numbers on your system. To import the data, you have to update the Dancing Numbers file and then map the fields and import it.


How can I Delete in Dancing Numbers?

In the Delete process, select the file, lists, or transactions you want to delete, then apply the filters on the file and then click on the Delete option.


How can I import Credit Card charges into QuickBooks Desktop?

First of all, Click the Import (Start) available on the Home Screen. For selecting the file, click on "select your file," Alternatively, you can also click "Browse file" to browse and choose the desired file. You can also click on the "View sample file" to go to the Dancing Numbers sample file. Then, set up the mapping of the file column related to QuickBooks fields. To review your file data on the preview screen, just click on "next," which shows your file data.


Which file types are supported by Dancing Numbers?

XLS, XLXS, etc., are supported file formats by Dancing Numbers.


What is the pricing range of the Dancing Numbers subscription Plan?

Dancing Numbers offers four varieties of plans. The most popular one is the basic plan and the Accountant basic, the Accountant pro, and Accountant Premium.


How can I contact the customer service of Dancing Numbers if any issue arises after purchasing?

We provide you support through different channels (Email/Chat/Phone) for your issues, doubts, and queries. We are always available to resolve your issues related to Sales, Technical Queries/Issues, and ON boarding questions in real-time. You can even get the benefits of anytime availability of Premium support for all your issues.


How can I Import Price Level List into QuickBooks Desktop through Dancing Numbers?

First, click the import button on the Home Screen. Then click "Select your file" from your system. Next, set up the mapping of the file column related to the QuickBooks field. Dancing Numbers template file does this automatically; you just need to download the Dancing Number Template file.

To review your file data on the preview screen, just click on "next," which shows your file data.


What are some of the features of Dancing Numbers to be used for QuickBooks Desktop?

Dancing Numbers is SaaS-based software that is easy to integrate with any QuickBooks account. With the help of this software, you can import, export, as well as erase lists and transactions from the Company files. Also, you can simplify and automate the process using Dancing Numbers which will help in saving time and increasing efficiency and productivity. Just fill in the data in the relevant fields and apply the appropriate features and it’s done.

Furthermore, using Dancing Numbers saves a lot of your time and money which you can otherwise invest in the growth and expansion of your business. It is free from any human errors, works automatically, and has a brilliant user-friendly interface and a lot more.


Why should do you change the Employee status instead of deleting them on QuickBooks?

If you are unable to see the option to terminate an employee on your list of active employees on the company payroll, this mostly implies that they have some history. Thus, if you change the employee status instead of deleting it on QuickBooks, the profile and pay records remain in your accounting database without any data loss in your tax payments.


Is it possible to use the Direct Connect option to sync bank transactions and other such details between Bank of America and QuickBooks?

Yes, absolutely. You can use the Direct Connect Option by enrolling for the Direct Connect service which will allow you access to the small business online banking option at bankofamerica.com. This feature allows you to share bills, payments, information, and much more.


Why should do you change the Employee status instead of deleting them on QuickBooks?

If you are unable to see the option to terminate an employee on your list of active employees on the company payroll, this mostly implies that they have some history. Thus, if you change the employee status instead of deleting it on QuickBooks, the profile and pay records remain in your accounting database without any data loss in your tax payments.


What are the various kinds of accounts you could access in QuickBooks?

QuickBooks allows you to access almost all types of accounts, including but not limited to savings account, checking account, credit card accounts, and money market accounts.

Get Support

Bulk import, export, and deletion can be performed with simply one-click. A simplified process ensures that you will be able to focus on the core work.

Worried about losing time with an error prone software? Our error free add-on enables you to focus on your work and boost productivity.

Call Now +1-800-689-5491
Dancing Number

Kindly Provide The Following Information To Download The Dancing Numbers.

X





    Top