How to Add Printer to QuickBooks Desktop? Configure, Make Default

Are you trying to install your printer with your QuickBooks but failing?

You don’t need to worry at all. In this blog we are going to tell you how you can easily connect your printer to your QuickBooks and quickly print all your documents, reports and data. Also learn how to Configure a Printer, Make Your Printer Default in QuickBooks and Add Printer to QuickBooks Desktop.

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Table of Contents

How to Configure a Printer in QuickBooks Desktop?

To add a new printer to QuickBooks Desktop, follow the instructions below:

First of all, connect the printer to your computer.
Make sure you connect each of them to the port with a USB wire.
Then, go to the Windows Start menu, choose Devices & Printers, and then click the Add a New Printer button.
You may add a local printer here while selecting an existing port.
After that, you may install the printer drivers on Windows.
Finally, you may try to print the reports and documents using the printer.

How to Turn on the Printer?

Connect your QuickBooks accounting software to your printer:

To do so, open the QuickBooks programme and choose the report that you want to print.
When you’re finished, go to the File menu.
Then choose Print from the drop-down menu.
Now, go to the drop-down menu, and then select the Printer.
Here, you must specify the name of the printer that will be used to print the report of documents.
Finally, go to the Print button.

How to Setup the Print Drivers?

Select the Start option from the Windows menu.
Look for Devices and Printers.
When the window opens, click the Add a New Printer button.
You may now pick Add a Local Printer from the list.
Then, click the Use an Existing Port option.
Click the Next button.
When you see the Driver box, you must select the choices associated with your printer’s model.
Then choose the Next button. This will begin the process of obtaining and installing the drivers necessary for QuickBooks to work correctly.

How to Make Your Printer Default in QuickBooks?

The QuickBooks printer configuration window may not always appear. This occurs when the QBprint.qbp file is corrupted.

If this is the case, you must make the printer the default in QuickBooks.

To do so, navigate to the File menu and click Printer Setup.
Here, you may choose the Form Name, the Transaction, the Printer Name, and the Printer.
Click the File option in QuickBooks Desktop.
Then, choose “Printer Setup.”
You may now select the transaction from the Form Name drop-down menu.
Click the “Printer Name” drop-down menu to choose the printer.
Finally go to the OK button.

If you are having trouble launching the QuickBooks Desktop printer configuration window, try the following:

On a Windows PC, go to the Control Panel.
Then go to Printer and Faxes.
Then, choose the dialogue window and right-click on the active printer.
Now, select the Set as Default Printer option.
Close the Printer and Faxes panel and start QuickBooks Desktop.
After that, go back to your Printer Setup screen to double-check your modifications.

How to Ensure that the Printer is Correct.

If you are still unable to print?

Check to ensure that the printer is the correct one:

Go to the File menu in QuickBooks and select Printer Setup.
Now just select the form that you want to print.
Select Help in this section for further information on these options.
In the Printer Setup, try printing with a different printer.
Select File, then Printer Setup in QuickBooks.
Select the form you want to print.
Select a different printer, such as the Microsoft XP printer.
Select Help in this section for further information on these options.

Note: Is the printer name the same as the name of the printer you’re attempting to use? If not, you must first update the configuration in your computer’s Printer Setup.

If following the above steps still doesn’t resolve your printing issues? Check out the other option.

Is the printer a stand-alone device or part of a network?

Local: The issue might be with your computer or printer configuration. Check to see if the computer and the printer are connected. For further information, consult the printer manufacturer’s troubleshooting guide.

Network: Double-check that your network settings are accurate. For further information, consult the printer manufacturer’s troubleshooting guide.

When you designate the printer as the default in QuickBooks, you can address a lot of printing issues.
As you go through these processes, your printer will give the required results. You may also take printouts of critical transactions if necessary.

Adding or configuring a printer in QuickBooks Desktop is a simple process. All you have to do is install the print drivers and connect the printer via USB. If you are experiencing printer problems, you may set the printer as the default in QuickBooks Desktop. We hope now you have enough information about the issue and hopefully the above mentioned steps will help you to add a printer to QuickBooks Desktop.

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Frequently Asked Questions (Faqs)

What are the Steps you need to take Before Troubleshooting to Resolve Printing Issues?

Before you begin troubleshooting follow the steps mentioned below:

Before you begin troubleshooting, be sure you check the following.
Ascertain that QuickBooks is up to date with the most recent release.
The printer is linked to your computer, and the printer software is installed.
You may look for particular printing problem messages on the QuickBooks Support website.

How can you Manually Rename the QBPrint.QBP file. to Resolve the Printing Issue?

Follow the steps mentioned below to manually rename the QBPrint.QBP file:

Rename the QBprint.qbp file for your QuickBooks version by right-clicking it.
Include the term “old” in the file name (i.e. QBPrint.qbp.old)
Now again Log in to your QuickBooks Desktop.
Select Printer Setup from the File menu.
Now select OK once you select any transaction from the Form Name list.
Then this will create a new QBprint.qbp file.
You just don’t have to do this for every transaction.
Try opening and printing any transaction.

What are Some other Ways that can help You to Resolve Printing Issues?

Some other ways to fix resolving printing issues are:

Try printing a different form, or a standard form or report if you’re using customized forms or memorized reports.
Attempt to print a single form if you were printing a batch of forms in QuickBooks. If you’re having trouble printing large quantities, try printing smaller ones.
Try printing a similar sort of form or report from one of the QuickBooks example company files. If it works, try printing again after using Resolve data damage on your company file to repair any data damage.