Pinterest

How to Turn on Class Tracking in QuickBooks Online Plus and Advanced?

It is imperative to set up classes in QuickBooks Online for bookkeeping and accounting. Classes comprise a freeform list that […]

Voiced by Amazon Polly

It is imperative to set up classes in QuickBooks Online for bookkeeping and accounting. Classes comprise a freeform list that you can access in order to tag your particular transactions in QuickBooks Online. Learn How to Turn on Class Tracking in QuickBooks Online Plus and Advanced.

Once you set up the Chart of Accounts and the Products and Services you must analyze whether possessing the capability to monitor sales transactions independently will be helpful to you or not.

Save Time, Reduce Errors, and Improve Accuracy

Dancing Numbers helps small businesses, entrepreneurs, and CPAs to do smart transferring of data to and from QuickBooks Online. Utilize import, export, and delete services of Dancing Numbers software.

When classes are set up in QuickBooks, it enables the user to run a profit and loss report easily. There are several uses for the classes and the sub-classes. Some company owners use classes to separate income and expenses by place, category, job type, source, etc.

A user can select to assign classes one time in a complete transaction or he can assign line-by-line, like for every sales item line. In case a user wants to use classes, it must be made sure that not a single transaction should be left unclassified.

What are Classes and Location Tracking? Why one Should use it?

Class and location tracking are actually classification mechanisms that allow reporting by an extra layer of categorization. The basic way to categorize transactions in an accounting system is to allocate them to particular accounts like computer equipment, sales, purchases, meals, travel, office expenditure, etc. This is known as the Chart of Accounts.

There exists an extra layer to classify your transaction in QuickBooks Online that is useful on the top of the chart of accounts enabling every transaction to be grouped in a wider category. This is especially helpful for businesses that have individual locations where they may wish to view their results grouped together for advanced analysis and a complete understanding of the business performance.

What is the Primary Distinction Between Class and Location Tracking?

Although both the features are the same, there is crucial difference between the two:

  • Class tracking is only used to monitor profit-loss accounts whereas location tracking is used for both balance sheet and profit-loss accounts
  • The location-tracking feature is related to full transactions while classes are applicable to every line item on the particular transactions or they can be applied to a complete transaction. It means you will have poor flexibility when allocating locations.

Now when you know in detail about class tracking in QuickBooks, let us learn how to turn it on. Read on to learn how to turn it on in QuickBooks.

How to Turn on Class Tracking in Your Particular QuickBooks Online Plus and QuickBooks Advanced

Here is how you can turn on class tracking in QuickBooks, so you can begin organizing your transaction by class. If you want to allocate classes to your particular employees, here is how you do it:

Method 1: Turn on Class Tracking

Step 1: Navigate to Settings and then choose Account and Settings.

Step 2: Choose Advanced and then choose the Categories section to change.

Step 3: Choose Track Classes.

Step 4: Select Warn me when a transaction is not allocated to a class. This is optional, however, it is wise to turn it on so that when the reports are viewed, everything is classified.

Step 4: In the Assign Classes, choose One for entire transaction or One for every row in the transaction.

Step 5: Choose Save and then click Done.

Important: Choose One to Entire transaction if you do not wish to enter a class for every product sold to customers. It is possible to save time and allocate one class to the total sales receipt or invoice instead. This adds a particular class column or field on the forms so you can allocate transactions a class.

Method 2: Fix Your Class List

It is possible to set up the class list. Prepare classes that show several parts of your particular business. When classes are simple, they are easy to comprehend.

How to Add Classes in QuickBooks?

Here are the steps to add Classes in QuickBooks:

Step 1: Press the icon.

Step 2: In the Lists section, press All Lists and choose Classes.

Step 3: Name the Class and press Save.

Step 4: Make a second Class and press Save.

Step 6: Add a date for the first of the following month.

Step 7: Choose the right payment account along with the Payment method, Class, and Expense details.

Step 8: Press the Save option and click the new drop-down and choose Save and Close.

How to Assign Classes to a Particular Expense Transaction

Here are the steps to assign classes to a particular Expense Transaction:

Step 1: Press the sign.

Step 2: Choose Expense.

Step 3: Add the date as the first for the following month.

Step 4: Choose the right payment account along with the Expense Detail, Payment Method, and Class.

Step 5: Press the Save option and click New drop-down and choose Save and Close.

How to Assign Classes to a Particular Sales Receipt Transaction

Here are the steps to assign classes to a particular Sales Receipt Transaction:

Step 1: Press the sign.

Step 2: Since the customer paid during the sale, you are not needed to make an invoice. Rather make a Sales Receipt.

Step 3: Add the date as the first for the following month.

Step 4: Choose the right payment account along with the Expense Detail, Payment Method, and Class.

Step 5: Press the Save and Close.

How to Assign Classes to a Particular Check Transaction

Here are the steps to assign classes to a particular Check Transaction:

Step 1: Press the sign.

Step 2: Choose Check and add the date as the first for the following month.

Step 3: Add the payment and payee account.

Step 4: Choose the account details including class assigning.

Step 5: Choose Save and Close.

How to Run a Report that is Based on Classes

Step 1: Press the Reports tab.

Step 2: Look for Profit and Loss by Class.

Step 3: Press the icon.

Step 4: Edit the Date Range to show Next Month.

How to Turn Class Tracking on in QuickBooks Online Payroll?

If you wish to set up classes in order to track payroll, then it is crucial you turn on class tracking for the payroll transaction. Then you can locate a single class to all the employees or allocate different classes to various other employees.

Step 1: Navigate to Settings⚙ and choose Payroll Settings.

Step 2: In the particular Accounting section, choose Edit.

Step 3: In the particular Class Tracking segment, choose Edit and then turn it on. Then determine how you wish to monitor classes.

Step 4: Choose Continue and then press Done.

Note: In case the Class Tracking segment is not getting displayed in the Accounting Preferences, make sure that the particular class tracking is on. If, however, the classes are turned off, then it is recommended to turn or and redo the steps mentioned above. If the classes are turned on, then turn or on, sign out and then sign back in and then turn the classes back on.

Step 5: Add class to every employee.

Step 6: In order to save the choices, choose Continue and Done.

We hope that this article is clear to you. We have mentioned every single point concerning turning on class tracking in QuickBooks. You need to make sure that you follow them in the given order.

Still, if you are stuck anywhere or need professional guidance on this issue, you can connect with our Dancing Numbers team of experts via LIVE CHAT.

Accounting Professionals, CPA, Enterprises, Owners
Accounting Professionals

Looking for a professional expert to get the right assistance for your problems? Here, we have a team of professional and experienced team members to fix your technical, functional, data transfer, installation, update, upgrade, or data migrations errors. We are here at Dancing Numbers available to assist you with all your queries. To fix these queries you can get in touch with us via a toll-free number
+1-347-428-6831 or chat with experts.


Frequently Asked Questions (Faqs)

What are the Instances of Classes/Locations?

Here are some examples of Classes/Locations:

• Businesses with an individual division like Products and Services, Wholesale, or Retail
• Businesses that promise an alternate service line or the product lines
• Businesses that need to monitor the transaction by various sales rep
• Businesses with separate locations like cities or countries
• Property management businesses with individual rental units
• Charities or non-profit organizations that require to monitor different fund allocations or funds

What is the Basic Difference Between Type and Class in QuickBooks Desktop?

Here is the basic difference between type and class in QuickBooks Desktop:

• In transactions, classes are used
• Vendors, jobs, and individuals are assigned Types

What are the Benefits of using Classes in QuickBooks Online?

Here are the steps of using Classes in QuickBooks Online:

• Classes are freeform lists that are used for maximum flexibility
• Classes are added to the entity level or the Sales Item Line level
• You can receive extra insights from your financials

Features of Dancing Numbers for QuickBooks Desktop

Imports

Imports

Exports

Exports

Deletes

Deletes

Customization

Customization

Supported Entities/Lists

Dancing Numbers supports all QuickBooks entities that are mentioned below:-

Customer Transactions

Invoice
Receive Payment
Estimate
Credit Memo/Return Receipt
Sales Receipt
Sales Order
Statement Charge

Vendor Transactions

Bill
Bill Payment
Purchase Order
Item Receipt
Vendor Credit

Banking Transactions

Check
Journal Entry
Deposit
Transfer Funds
Bank Statement
Credit Card Statement
Credit Card Charge
Credit Card Credit

Employee Transaction / List

Time Tracking
Employee Payroll
Wage Items

Others

Inventory Adjustment
Inventory Transfer
Vehicle Mileage

Technical Details

Easy Process

Easy Process

Bulk import, export, and deletion can be performed with simply one-click. A simplified process ensures that you will be able to focus on the core work.

Error Free

Error Free

Worried about losing time with an error prone software? Our error free add-on enables you to focus on your work and boost productivity.

On-time Support

On-time Support

We provide round the clock technical assistance with an assurance of resolving any issues within minimum turnaround time.

Pricing

img

Importer, Exporter & Deleter

*See our Pricing for up to 3 Company Files

$199/- Per Year

Pricing includes coverage for users
  • Services Include:
  • Unlimited Export
  • Unlimited Import
  • Unlimited Delete

img

Accountant Basic

*See our Pricing for up to 10 Company Files.

$499/- Per Year

Pricing includes coverage for users
  • Services Include:
  • Importer,Exporter,Deleter
  • Unlimited Users
  • Unlimited Records
  • Upto 10 companies

img

Accountant Pro

*See our Pricing for up to 20 Company Files.

$899/- Per Year

Pricing includes coverage for users
  • Services Include:
  • Importer, Exporter, Deleter
  • Unlimited Users
  • Unlimited Records
  • Up to 20 companies

img

Accountant Premium

*See our Pricing for up to 50 Company Files.

$1999/- Per Year

Pricing includes coverage for users
  • Services Include:
  • Importer, Exporter, Deleter
  • Unlimited Users
  • Unlimited Records
  • Up to 50 companies

Dancing Numbers: Case Study

Frequently Asked Questions

 
How and What all can I Export in Dancing Numbers?

You need to click "Start" to Export data From QuickBooks Desktop using Dancing Numbers, and In the export process, you need to select the type you want to export, like lists, transactions, etc. After that, apply the filters, select the fields, and then do the export.

You can export a Chart of Accounts, Customers, Items, and all the available transactions from QuickBooks Desktop.


How can I Import in Dancing Numbers?

To use the service, you have to open both the software QuickBooks and Dancing Numbers on your system. To import the data, you have to update the Dancing Numbers file and then map the fields and import it.


How can I Delete in Dancing Numbers?

In the Delete process, select the file, lists, or transactions you want to delete, then apply the filters on the file and then click on the Delete option.


How can I import Credit Card charges into QuickBooks Desktop?

First of all, Click the Import (Start) available on the Home Screen. For selecting the file, click on "select your file," Alternatively, you can also click "Browse file" to browse and choose the desired file. You can also click on the "View sample file" to go to the Dancing Numbers sample file. Then, set up the mapping of the file column related to QuickBooks fields. To review your file data on the preview screen, just click on "next," which shows your file data.


Which file types are supported by Dancing Numbers?

XLS, XLXS, etc., are supported file formats by Dancing Numbers.


What is the pricing range of the Dancing Numbers subscription Plan?

Dancing Numbers offers four varieties of plans. The most popular one is the basic plan and the Accountant basic, the Accountant pro, and Accountant Premium.


How can I contact the customer service of Dancing Numbers if any issue arises after purchasing?

We provide you support through different channels (Email/Chat/Phone) for your issues, doubts, and queries. We are always available to resolve your issues related to Sales, Technical Queries/Issues, and ON boarding questions in real-time. You can even get the benefits of anytime availability of Premium support for all your issues.


How can I Import Price Level List into QuickBooks Desktop through Dancing Numbers?

First, click the import button on the Home Screen. Then click "Select your file" from your system. Next, set up the mapping of the file column related to the QuickBooks field. Dancing Numbers template file does this automatically; you just need to download the Dancing Number Template file.

To review your file data on the preview screen, just click on "next," which shows your file data.


What are some of the features of Dancing Numbers to be used for QuickBooks Desktop?

Dancing Numbers is SaaS-based software that is easy to integrate with any QuickBooks account. With the help of this software, you can import, export, as well as erase lists and transactions from the Company files. Also, you can simplify and automate the process using Dancing Numbers which will help in saving time and increasing efficiency and productivity. Just fill in the data in the relevant fields and apply the appropriate features and it’s done.

Furthermore, using Dancing Numbers saves a lot of your time and money which you can otherwise invest in the growth and expansion of your business. It is free from any human errors, works automatically, and has a brilliant user-friendly interface and a lot more.


Why should do you change the Employee status instead of deleting them on QuickBooks?

If you are unable to see the option to terminate an employee on your list of active employees on the company payroll, this mostly implies that they have some history. Thus, if you change the employee status instead of deleting it on QuickBooks, the profile and pay records remain in your accounting database without any data loss in your tax payments.


Is it possible to use the Direct Connect option to sync bank transactions and other such details between Bank of America and QuickBooks?

Yes, absolutely. You can use the Direct Connect Option by enrolling for the Direct Connect service which will allow you access to the small business online banking option at bankofamerica.com. This feature allows you to share bills, payments, information, and much more.


Why should do you change the Employee status instead of deleting them on QuickBooks?

If you are unable to see the option to terminate an employee on your list of active employees on the company payroll, this mostly implies that they have some history. Thus, if you change the employee status instead of deleting it on QuickBooks, the profile and pay records remain in your accounting database without any data loss in your tax payments.


What are the various kinds of accounts you could access in QuickBooks?

QuickBooks allows you to access almost all types of accounts, including but not limited to savings account, checking account, credit card accounts, and money market accounts.

Get Support

Bulk import, export, and deletion can be performed with simply one-click. A simplified process ensures that you will be able to focus on the core work.

Worried about losing time with an error prone software? Our error free add-on enables you to focus on your work and boost productivity.

Book your consultation Book Free Consultation
Close X
Call Now+1-800-596-0806
Dancing Number

We value your privacy and are strongly against any kind of phishing, spam, and malware. We collect your information for our legitimate business purpose only. This information is safe with our in-built security.

X



    Top