How to Create Recurring Transactions in QuickBooks Online?

by James Antonio

Voiced by Amazon Polly

The Recurring transaction is a special feature in QuickBooks Online. It enables the user to cut down on time, and save time simultaneously. Thanks to recurring transactions in QuickBooks Online, it is possible to automate repetitive journal entries. Not just that, using recurring transactions allows you to set invoices that can be issued automatically specifically for subscription-type customers. Learn How to Create Recurring Transactions in QuickBooks Online?

Save Time, Reduce Errors, and Improve Accuracy

Dancing Numbers helps small businesses, entrepreneurs, and CPAs to do smart transferring of data to and from QuickBooks Desktop. Utilize import, export, and delete services of Dancing Numbers software.

What is a Recurring Transaction?

A Recurring Transaction is a particular characteristic of QuickBooks Online, which enables you to design transaction templates and then use them again. After you automate routine transactions, you will be able to save time that is usually wasted in repetitive data entry. Not to mention, you will also be able to speed up the Accounts Receivable.

Further more, Recurring Transactions is highly creative too.

How many Types of Recurring Transactions are there?

In general, there are three different types of recurring transactions. Here are they:

  • Reminder: In this type of transaction, when it is time to process a transaction, an alert is displayed on the Dashboard. As a result, you can edit the date, description, and dollar amount.
  • Scheduled Transaction: This type of transaction is added automatically on a particular date, without any special struggle from your end. These are ideal for transactions with the right amount every time.
  • Unscheduled Transactions: This type of transaction ideally saves the transaction on a particular list. As a result, you can use it as and when required.

What can Recurring Transactions do?

Recurring transactions are scheduled for automatic running. Furthermore, they can also prompt you when to use them or just be stored as a template to be used in the near future.

Here are the top uses of recurring transactions:

  • Complicated Journal Entry templates.
  • Automatic payment to clients.
  • Daily Sales reports.

Note: There are many options that can be set for a Recurring Transaction. That’s why it is highly versatile.

Add to it, recurring transactions can automate entering a bill or writing a check. Experts quote that recurring transactions has other important benefits, one of which include designing template for long or complex journals and invoices.

QuickBooks Online enables you to automate various types of transactions. Here is a list of the most popular types of recurring transactions, namely:

It is not possible to automate bill payments or deposits. After a recurring transaction is created, you can select the frequency and type.

Steps to Create a Recurring Transaction in QuickBooks Online

Step 1: Choose the Gear icon.

Step 2: In the Lists section, choose Recurring Transactions.

Step 3: Choose New.

Step 4: Choose the kind of transaction you want to make and then choose OK.

Step 5: Add a Template Name.

Step 6: Select a Type (Reminder, Scheduled, or Unscheduled).

Step 7: Add the required information.

Step 8: Save the Template.

How to Edit an Existing Recurring Template?

Here are the steps to edit an existing recurring template:

Step 1: Choose Settings.

Step 2: In the Lists section, choose Recurring Transactions.

Step 3: Choose the right template, and then click the Action column drop-down menu. Then select Use.

Step 4: When the transaction is open, do any change if required, then choose Make Recurring.

How to Duplicate an Existing Template?

You can create a template very quick. All you need to do is duplicate an existing template. Here are the steps to duplicate an existing template:

Step 1: Navigate to Settings.

Step 2: In the Lists section, choose Recurring Transactions.

Step 3: Choose the right template, and then choose the Action column drop-down menu.

Step 4: Select Duplicate. Now everything except the title will be duplicated.

Note: While running your business, there are certain transactions that are repeated quarter after quarter, months and years. They keep repeating. But thanks to QuickBooks online recurring transaction element, saving time with the automation of the transactions is possible. Now, no need to put them manually. Do smart and good work.

Here are certain instances where a different template can be set up for recurring transactions. Here is the list:

  • Rent Earning.
  • Customer Consultation Fees (monthly).
  • Process monthly expenses or bills like telephone, loan payments, utilities, bank and interest fees, rent, etc.
  • Create journal entries for the recurring transactions like amortization expenses, depreciation, etc.
  • Monthly health insurance which is deducted from the business account that must be added to your drawings or the loan account, since it is not a business expense.
  • Purchase orders for suppliers which you place orders on an ongoing and daily basis.

Read all the information given above. It will not only help you to create Recurring Transactions in QuickBooks Online but will explain it to you.

Still, if you get stuck anywhere, it is highly recommended to hire a professional for such an issue. Or you can reach out to us for all your recurring transactions problems in QuickBooks Online. Our technical experts will guide you all the way.

Accounting Professionals, CPA, Enterprises, Owners

Looking for a professional expert to get the right assistance for your problems? Here, we have a team of professional and experienced team members to fix your technical, functional, data transfer, installation, update, upgrade, or data migrations errors. We are here at Dancing Numbers available to assist you with all your queries. To fix these queries you can get in touch with us via a toll-free number 1800-689-5491 or chat with experts.


What are Unbilled Charges?

An unbilled charge is like an activity that is planned in order to bill a customer. However, it is not added to a saved invoice. The unbilled charged can be used for:

Credits
Charges
Time charges
Billable expenses

It is important to note that when an invoice is made recurring, you can mention that it must collect any kind of unbilled charges that is available when every occurrence of the transaction is prepared.

Features of Dancing Numbers for QuickBooks Desktop

Imports

Imports

Exports

Exports

Deletes

Deletes

Customization

Customization

Supported Entities/Lists

Dancing Numbers supports all QuickBooks entities that are mentioned below:-

Customer Transactions

Invoice
Receive Payment
Estimate
Credit Memo/Return Receipt
Sales Receipt
Sales Order
Statement Charge

Vendor Transactions

Bill
Bill Payment
Purchase Order
Item Receipt
Vendor Credit

Banking Transactions

Check
Journal Entry
Deposit
Transfer Funds
Bank Statement
Credit Card Statement
Credit Card Charge
Credit Card Credit

Employee Transaction / List

Time Tracking
Employee Payroll
Wage Items

Others

Inventory Adjustment
Inventory Transfer
Vehicle Mileage

Technical Details

Easy Process

Bulk import, export, and deletion can be performed with simply one-click. A simplified process ensures that you will be able to focus on the core work.

Error Free

Worried about losing time with an error prone software? Our error free add-on enables you to focus on your work and boost productivity.

On-time Support

We provide round the clock technical assistance with an assurance of resolving any issues within minimum turnaround time.

Pricing

img

Importer, Exporter & Deleter

*See our Pricing for up to 3 Company Files

$199/- Per Year

Pricing includes coverage for users
  • Services Include:
  • Unlimited Export
  • Unlimited Import
  • Unlimited Delete

img

Accountant Basic

*See our Pricing for up to 10 Company Files.

$499/- Per Year

Pricing includes coverage for users
  • Services Include:
  • Importer,Exporter,Deleter
  • Unlimited Users
  • Unlimited Records
  • Upto 10 companies

img

Accountant Pro

*See our Pricing for up to 20 Company Files.

$899/- Per Year

Pricing includes coverage for users
  • Services Include:
  • Importer, Exporter, Deleter
  • Unlimited Users
  • Unlimited Records
  • Up to 20 companies

img

Accountant Premium

*See our Pricing for up to 50 Company Files.

$1999/- Per Year

Pricing includes coverage for users
  • Services Include:
  • Importer, Exporter, Deleter
  • Unlimited Users
  • Unlimited Records
  • Up to 50 companies

Frequently Asked Questions

 
How and What all can I Export in Dancing Numbers?

You need to click "Start" to Export data From QuickBooks Desktop using Dancing Numbers, and In the export process, you need to select the type you want to export, like lists, transactions, etc. After that, apply the filters, select the fields, and then do the export.

You can export a Chart of Accounts, Customers, Items, and all the available transactions from QuickBooks Desktop.


How can I Import in Dancing Numbers?

To use the service, you have to open both the software QuickBooks and Dancing Numbers on your system. To import the data, you have to update the Dancing Numbers file and then map the fields and import it.


How can I Delete in Dancing Numbers?

In the Delete process, select the file, lists, or transactions you want to delete, then apply the filters on the file and then click on the Delete option.


How can I import Credit Card charges into QuickBooks Desktop?

First of all, Click the Import (Start) available on the Home Screen. For selecting the file, click on "select your file," Alternatively, you can also click "Browse file" to browse and choose the desired file. You can also click on the "View sample file" to go to the Dancing Numbers sample file. Then, set up the mapping of the file column related to QuickBooks fields. To review your file data on the preview screen, just click on "next," which shows your file data.


Which file types are supported by Dancing Numbers?

XLS, XLXS, etc., are supported file formats by Dancing Numbers.


What is the pricing range of the Dancing Numbers subscription Plan?

Dancing Numbers offers four varieties of plans. The most popular one is the basic plan and the Accountant basic, the Accountant pro, and Accountant Premium.


How can I contact the customer service of Dancing Numbers if any issue arises after purchasing?

We provide you support through different channels (Email/Chat/Phone) for your issues, doubts, and queries. We are always available to resolve your issues related to Sales, Technical Queries/Issues, and ON boarding questions in real-time. You can even get the benefits of anytime availability of Premium support for all your issues.


How can I Import Price Level List into QuickBooks Desktop through Dancing Numbers?

First, click the import button on the Home Screen. Then click "Select your file" from your system. Next, set up the mapping of the file column related to the QuickBooks field. Dancing Numbers template file does this automatically; you just need to download the Dancing Number Template file.

To review your file data on the preview screen, just click on "next," which shows your file data.


What are some of the features of Dancing Numbers to be used for QuickBooks Desktop?

Dancing Numbers is SaaS-based software that is easy to integrate with any QuickBooks account. With the help of this software, you can import, export, as well as erase lists and transactions from the Company files. Also, you can simplify and automate the process using Dancing Numbers which will help in saving time and increasing efficiency and productivity. Just fill in the data in the relevant fields and apply the appropriate features and it’s done.

Furthermore, using Dancing Numbers saves a lot of your time and money which you can otherwise invest in the growth and expansion of your business. It is free from any human errors, works automatically, and has a brilliant user-friendly interface and a lot more.


Why should do you change the Employee status instead of deleting them on QuickBooks?

If you are unable to see the option to terminate an employee on your list of active employees on the company payroll, this mostly implies that they have some history. Thus, if you change the employee status instead of deleting it on QuickBooks, the profile and pay records remain in your accounting database without any data loss in your tax payments.


Is it possible to use the Direct Connect option to sync bank transactions and other such details between Bank of America and QuickBooks?

Yes, absolutely. You can use the Direct Connect Option by enrolling for the Direct Connect service which will allow you access to the small business online banking option at bankofamerica.com. This feature allows you to share bills, payments, information, and much more.


Why should do you change the Employee status instead of deleting them on QuickBooks?

If you are unable to see the option to terminate an employee on your list of active employees on the company payroll, this mostly implies that they have some history. Thus, if you change the employee status instead of deleting it on QuickBooks, the profile and pay records remain in your accounting database without any data loss in your tax payments.


What are the various kinds of accounts you could access in QuickBooks?

QuickBooks allows you to access almost all types of accounts, including but not limited to savings account, checking account, credit card accounts, and money market accounts.

Get Support

Bulk import, export, and deletion can be performed with simply one-click. A simplified process ensures that you will be able to focus on the core work.

Worried about losing time with an error prone software? Our error free add-on enables you to focus on your work and boost productivity.

Call Now +1-833-601-0341
Dancing Number

Kindly Provide The Following Information To Download The Dancing Numbers.

X





    Top