Learn steps to delete and create an Item Receipt in QuickBooks.
Has it ever been occurred that you have received an inventory without any bill attached to it? Then, it becomes your primary duty to initiate and enter a bill against the inventory which you have received.
And, you can do all of that on your very own QuickBooks!
That’s right! On QuickBooks, you would be able to record item receipts and this article will help you to understand each step of it, right from how to delete an item receipt on QuickBooks to how to create an item receipt on QuickBooks.
What is the Deletion and Creation of an Item Receipt in QuickBooks?
Before understanding what and why should you be knowing about the deletion and creation of an item receipt in QuickBooks, you must have a transparent understanding of what is an item receipt item.
An item receipt can be understood or defined as a piece of document which contains information such as the name of items, when did it arrive, what quantities were recorded at the time of receiving the items and must also include the purchase order.
When you create or delete item receipts in QuickBooks, you would be having a concise record of all the items added to your inventory. Further to this, it would help you in making the items added to the inventory readily available for various kinds of manufacturing and sales activities.
How to Delete and Create an Item Receipt in QuickBooks?
When you are planning to create an item receipt in QuickBooks, one thing to keep in your mind constantly is that the addition of the correct bills against inventory is a must. When you follow this, recording the payable for the respective item receipt becomes even simpler.
For entering the bill for your respective item receipt, you must visit the option which says Enter Bills against Inventory. You can locate Enter Bills against Inventory option on the Homepage.
Once you are on the Select Item Receipt, you would be able to choose the vendor and input the right dates against the bill along with selecting the item receipt. After you are done, you need to save the details.
Let us know to understand how to create an item receipt in QuickBooks:
Steps to Create Item Receipt in QuickBooks
Step 1: Open QuickBooks Desktop and visit the Homepage.
Step 2: Select Enter Bills against Inventory.
Step 3: On the Select Item Receipt, choose the respective name of your vendor. You can do this by tapping on the drop-down and using the Vendor option.
Step 4: If you are using the original date for the inventory, you must tick the Use Item receipt date for the bill date box.
Step 5: Tap on Item Receipt. If you see more than one item receipt, you must convert each of them separately.
Step 6: Hit OK and it shall start converting an Item Receipt to a bill.
Once done, you can pay the bills going forward and keep on creating item receipts for each inventory and make the payments for the bills easily.
Steps to Delete Item Receipt in QuickBooks
Next, when you have received the receipt of the purchase order, you can choose to remove the same. This becomes vital when there are cases of wrong items received, or mismatch of receipts on wrong packing slips.
Thus, for such cases, you would need to delete an item receipt in QuickBooks. While deleting item receipts on QuickBooks, you would find different profiles.
Further to this, you would know the steps involved for deleting an item receipt on QuickBooks for receipt queue, vendor profile, vendor shipment, and AP bill profiles.
Delete Item Receipt: Search Receipts Queue
Step 1: Click Administration.
Step 2: Choose Inventory and tap on Vendor Purchase Orders.
Step 3: Click Search Receipts.
Step 4: Locate the item you wish to delete and highlight the same.
Step 5: Tap on Options.
Step 6: Choose Delete.
Delete Item Receipt: Vendor Profile
Step 1: Click Administration.
Step 2: Choose Accounting.
Step 3: Tap on Accounts Payable.
Step 4: Choose Search Vendors for locating the vendor associated with the item receipt.
Step 5: Select Vendor Profile.
Step 6: Click Item Receipts.
Step 7: Locate the item you wish to delete and highlight the same.
Step 8: Tap on Options.
Step 9: Choose Delete.
Delete Item Receipt: Vendor Shipment
Step 1: Visit Item Receipts.
Step 2: Select the purchase order which has the respective item receipts.
Step 3: Click Item Receipts and twice tap on the item receipt that you wish to delete.
Step 4: Next, again choose Item Receipts for Vendor Shipment.
Step 5: Locate the item you wish to delete and highlight the same.
Step 6: Tap on Options.
Step 7: Choose Delete.
Delete Item Receipt: AP Bill
Step 1: Visit Ap Bill.
Step 2: Go to Apply Inventory tab.
Step 3: Tap on Apply Inventory.
Step 4: Highlight item receipt and click Delete Receipt.
Need Some one on one QuickBooks Assistance?
Are there any Conditions Under which I would be unable to Delete Item Receipts in QuickBooks?
Yes, there are three such conditions under which you would be unable to delete item receipt in QuickBooks:
If the receipt is connected with the AP invoice.
If the receipt connected to its respective accounting period is open.
The quantity which is linked with the receipt cannot be deleted since that would have left the inventory via customer invoice, physical count, or stock adjustment.
Do I need to Check the Workflow list before Creating an item Receipt in QuickBooks?
Yes, one quick tip that you must be noted down is that on QuickBooks, while you are creating the process of the bills against inventory, you must be checking the list of workflows since it is a part of the A/P workflow. Also, with this, make sure to check the list of vendor-related transactions as well.