How to Set Up Deferred Revenue in QuickBooks?

by James Antonio

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QuickBooks is a very innovative and prestigious accounting software. It has so many impressive accounting features that even big brands are banging on. It is extensively used all over the globe and many users have switched to this accounting platform and enjoying working without having any issues. QuickBooks aids in maintaining the record of the revenue, expenses and every other accounting detail related to the business. Although it is possible to set up multiple accounts and itemized items for each account created. Learn how to set up Deferred Revenue in QuickBooks.

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However, there is no explicit way to create a deferred income item. If you are prompted to set up a deferred income item in QuickBooks, you must use the “Other Current Liabilities” account option along with the “Other Expenses” items option. To know this in the detail, be with us till the end of this module.

What is Deferred Revenue?

Deferred revenue or deferred revenue, which can also be referred to as unrealized revenue, is a revenue that has been billed but not yet earned. Deferred payment can also be defined as the payment which is made in advance for the products or services to be delivered in the future. Deferred revenue typically occurs when a business issues an invoice for services that will be provided over multiple months, quarters, or years. As a simple example, if you purchase a gift card and pay today, the company will accrue deferred income until that voucher is redeemed. Accrued revenue can be defined as an income which is generated without sending the invoice to the customer. It occurs when the invoices are sent at the end of the quarter for services they have already provided.

What are the Ways to Set up the Deferred Revenue in QuickBooks Accounting Software?

If your business sells monthly subscriptions, such as a website subscription, you can sometimes offer discounts when a subscriber purchases a one-year subscription. However, even if your business receives upfront payment for a full year, you cannot recognize revenue until you deliver value to the customer. This means that in QuickBooks, you should track income as deferred income and count a twelfth of it every month for a year.

Here we have provided the information with you, so it’s easy to track when was the deposit made by the customer?

Chart of Accounts has a complete list of the accounts in the program. Here we can run a Quick report for the Deferred Income account. Here are a few steps given which you can follow:

  • Firstly, navigate to the Lists menu.
  • After that select Chart of Accounts as highlighted.
  • Now in this step you are required to locate the Deferred Income Account on the list.
  • Post that, choose the the Reports dropdown at the bottom, then after that click on the QuickReport.
  • Now as per the highlighted screenshot you are required to select Customize Report and make sure the column has Date, Memo etc. under the Display tab.
  • Now once the above steps are done select customer type under the Filters tab.
  • Click on the OK option to display the details.

There is other option also which is to use the transaction Detail by Account report to track them. You just need to make sure that the customize function to include the information which is required. If you make the change it will ensure that all the revenue is deferred upfront for any of these products.

Here you can also record the prepayments of the clients by creating a deposit transaction as the work progresses. Here are q few steps given which you are required to perform:

  • In the first step, navigate to the Banking menu and select the Make deposits options.
  • After that, you are required to enter the necessary details in the available fields and click on the save & Close option.

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Is there any Chance that Deferred Revenue can Slow Down the business? If Yes, How?

There might be the situation of the stress and anxiety of poor accounting processes centered on disjointed spreadsheets, emails, and confusing procedures for multiple standalone systems. Manual workflows to calculate and post journal entries for deferred revenue at period-end result in delayed data availability and higher error rates that require additional rework.

Is there any Difference Between Deferred Revenue and Accrued Revenue? If Yes, can you Explain?

Yes, there is difference between deferred revenue and accrued revenue. Deferred revenue, which can be defined as unrealized revenue, is revenue billed in all cases where goods or services have not yet been delivered. Deferred revenue is recognized as a liability until the goods or services have been delivered.

In other side, accrued revenue is when the invoice has been sent prior to provide the goods or service. In the balance sheet of the business accrued revenue is recorded as an asset, signifying that the customer owes money to the business.

What is the Reason that Deferred Revenue or Accrued Revenue is critical to the business?

Companies in various industries receive payments in advance. Few examples of deferred income are prepaid rent, legal retainers, and subscription services. Companies can also be paid pot the service is provided by the service provider. In cases where this spans several months, the business has accrued revenue that should be recognized even before the invoice is issued.

Many SAAS companies issue invoices in advance, for example at the start of an annual contract, creating deferred revenue, or at the end of an annual or quarterly contract, creating receivable revenue.

Under IFRS and GAAP accounting standards, it is important to recognize revenue when performing the service. Accurate revenue recognition is also helpful for the business to know the profitability.

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Frequently Asked Questions

 
How and What all can I Export in Dancing Numbers?

You need to click "Start" to Export data From QuickBooks Desktop using Dancing Numbers, and In the export process, you need to select the type you want to export, like lists, transactions, etc. After that, apply the filters, select the fields, and then do the export.

You can export a Chart of Accounts, Customers, Items, and all the available transactions from QuickBooks Desktop.


How can I Import in Dancing Numbers?

To use the service, you have to open both the software QuickBooks and Dancing Numbers on your system. To import the data, you have to update the Dancing Numbers file and then map the fields and import it.


How can I Delete in Dancing Numbers?

In the Delete process, select the file, lists, or transactions you want to delete, then apply the filters on the file and then click on the Delete option.


How can I import Credit Card charges into QuickBooks Desktop?

First of all, Click the Import (Start) available on the Home Screen. For selecting the file, click on "select your file," Alternatively, you can also click "Browse file" to browse and choose the desired file. You can also click on the "View sample file" to go to the Dancing Numbers sample file. Then, set up the mapping of the file column related to QuickBooks fields. To review your file data on the preview screen, just click on "next," which shows your file data.


Which file types are supported by Dancing Numbers?

XLS, XLXS, etc., are supported file formats by Dancing Numbers.


What is the pricing range of the Dancing Numbers subscription Plan?

Dancing Numbers offers four varieties of plans. The most popular one is the basic plan and the Accountant basic, the Accountant pro, and Accountant Premium.


How can I contact the customer service of Dancing Numbers if any issue arises after purchasing?

We provide you support through different channels (Email/Chat/Phone) for your issues, doubts, and queries. We are always available to resolve your issues related to Sales, Technical Queries/Issues, and ON boarding questions in real-time. You can even get the benefits of anytime availability of Premium support for all your issues.


How can I Import Price Level List into QuickBooks Desktop through Dancing Numbers?

First, click the import button on the Home Screen. Then click "Select your file" from your system. Next, set up the mapping of the file column related to the QuickBooks field. Dancing Numbers template file does this automatically; you just need to download the Dancing Number Template file.

To review your file data on the preview screen, just click on "next," which shows your file data.


What are some of the features of Dancing Numbers to be used for QuickBooks Desktop?

Dancing Numbers is SaaS-based software that is easy to integrate with any QuickBooks account. With the help of this software, you can import, export, as well as erase lists and transactions from the Company files. Also, you can simplify and automate the process using Dancing Numbers which will help in saving time and increasing efficiency and productivity. Just fill in the data in the relevant fields and apply the appropriate features and it’s done.

Furthermore, using Dancing Numbers saves a lot of your time and money which you can otherwise invest in the growth and expansion of your business. It is free from any human errors, works automatically, and has a brilliant user-friendly interface and a lot more.


Why should do you change the Employee status instead of deleting them on QuickBooks?

If you are unable to see the option to terminate an employee on your list of active employees on the company payroll, this mostly implies that they have some history. Thus, if you change the employee status instead of deleting it on QuickBooks, the profile and pay records remain in your accounting database without any data loss in your tax payments.


Is it possible to use the Direct Connect option to sync bank transactions and other such details between Bank of America and QuickBooks?

Yes, absolutely. You can use the Direct Connect Option by enrolling for the Direct Connect service which will allow you access to the small business online banking option at bankofamerica.com. This feature allows you to share bills, payments, information, and much more.


Why should do you change the Employee status instead of deleting them on QuickBooks?

If you are unable to see the option to terminate an employee on your list of active employees on the company payroll, this mostly implies that they have some history. Thus, if you change the employee status instead of deleting it on QuickBooks, the profile and pay records remain in your accounting database without any data loss in your tax payments.


What are the various kinds of accounts you could access in QuickBooks?

QuickBooks allows you to access almost all types of accounts, including but not limited to savings account, checking account, credit card accounts, and money market accounts.

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