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How to Set up Payroll Taxes in QuickBooks Desktop?

Dealing with payroll can be quite difficult and takes a lot of time. While handling the payroll of a business, […]

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Dealing with payroll can be quite difficult and takes a lot of time. While handling the payroll of a business, every small detail needs to be taken care of and addressed. This is due to the fact that most of the employees depend on the proper functioning of the payroll to get their right salary on time.

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Dancing Numbers helps small businesses, entrepreneurs, and CPAs to do smart transferring of data to and from QuickBooks Desktop. Utilize import, export, and delete services of Dancing Numbers software.

Due to these reasons, setting up payroll taxes in QuickBooks is very crucial.

Let’s dig deep to learn the benefits of setting up payroll taxes in QuickBooks Desktop.

What are the Advantages of Setting up Payroll Taxes in QuickBooks?

For several business owners, payroll is a very hectic task that requires complete focus. One has to be aware of the latest taxation laws and employment rules to implement the latest taxation rules. In short, doing taxation can be very overwhelming for most.

It is for this reason, that payroll software like QuickBooks can help business owners pay their employees at the right time with the right wage.

Here is the list of the primary benefits that one experiences with payroll software like QuickBooks Desktop:

  • Employee details like pay rates along with employment status are all arranged in one place
  • Payday notifications to prevent users from missing or skipping payment deadlines
  • Full-service payroll tax calculation together with automatic tax analysis, payments, and filing
  • Tracking, seamless management, and description of employee benefits

How to Set up Payroll Taxes in QuickBooks Desktop?

Here is how you set up payroll taxes in QuickBooks Desktop:

Step 1: Locate the Tax option.

You need to search for the tax button available on the main menu bar.

Step 2: Select the Appropriate Tax Center of the Payroll.

In case you have QuickBooks Online in your system, you need to change QuickBooks Payroll Online. See if the payroll tax option is chosen or not. Analyze all the information and make sure that the QuickBooks team provides you with complete support.

Step 3: Taxes are Set up Together with the Payroll Agreement

On the screen, in front of you, a list containing all the employees that are set up already will be displayed. You need to set up a particular birth date. You also need to set up the hiring date of the employees on payroll.

In order to get all the details via the W-4 form completed by the employee, you need to set up the taxes together with the payroll compliance.

Step 4: Enter all Company Details

Enter all the details of the company. Below are the details mentioned:

  • Business Addresses: Fill up the new address of a business or it will be filled automatically.
  • First Employee Hiring Date: If the employee was employed within 6 months, press Yes or else No.
  • Business Name: Type the legal name of your business.
  • First Payroll Date: Enter the date when the payroll will be run for the very first time.

Step 5: Enter the Details Concerning Federal Tax

Here is the information you need to put related to Federal tax:

  • Forms for Payroll Tax: File the particular payroll tax form that has been allocated to you.
  • Non-Profit Status: In case there is a non-profit business, press Yes. If it is not a non-profit business press No.
  • FEIN: In case a Federal Tax ID is available with you, do not select no. Instead, opt for the Tax ID number.
  • Forms for Payroll Tax: File a particular payroll tax form that is allocated to you.

Step 6: Share the Information

  • SUI: This is the piece of data allocated to every employer.
  • Account Number of the Employer: The account number is a separate number.
  • ETT: Employee Training Tax that the same for all other employees.
  • Deposit Schedule: As an employer, you are required to file a schedule, and on that schedule the payroll taxes in QuickBooks will be set up.

Step 7: Set up the E-file along with the E-pay Tasks

  • You will be receiving two options for the payment. Either choose the pay option or the e File option or select the manual payment.
  • To save time and process, E-file and E-pay should be automatic.
  • The manual option is required only when there is payment is to be made via paper coupons which is a long and time-consuming process.

Step 8: Conduct Tax Payments

Once the complete process is over, check for the setting icon and choose the payroll setting option.

We have explained everything concerning how to setup payroll taxes in QuickBooks. All the points have been explained. You need to do as mentioned in the steps.

However, if you are stuck anywhere and think expert opinion can be of great help to you should reach out to us without delay. We have a team of professionals who excel in their tasks.

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Looking for a professional expert to get the right assistance for your problems? Here, we have a team of professional and experienced team members to fix your technical, functional, data transfer, installation, update, upgrade, or data migrations errors. We are here at Dancing Numbers available to assist you with all your queries. To fix these queries you can get in touch with us via a toll-free number
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Frequently Asked Questions (Faqs)

How to Set up QuickBooks Desktop Payroll Enhanced or Basic?

Here are the steps to set up QuickBooks Desktop Payroll Enhanced or Basic:

Open the QuickBooks Desktop and then set up the payroll.
Navigate to the Employee menu section.
Now go down and select the Payroll Setup option.
It will open up the Payroll Setup Wizard.
You need to do as per the instructions shared with you.
When it is complete, then you are ready for the payroll.

How to Set up QuickBooks Desktop Payroll Assisted?

Here are the steps to set up QuickBooks Desktop Payroll Assisted:

Open your Windows Desktop.
Now click open the QuickBooks software.
Navigate to the Employee menu.
Now, from the given drop-down menu, select Payroll Setup.
Now the Payroll Setup Wizard will open up.
You will need to respond as per the guidelines displayed to you.

What guidelines include with Your Computer System and Payroll Software to Set up the Payroll Taxes in Your QuickBooks Account?

Add basic details such as the name and the address of the particular employees.
State the Wage information.
Add the regular work hours for every employee.
You must link the system with your particular QuickBooks Accounting software.
Now, it is possible to set up the payroll taxes in a specific QuickBooks account effortlessly.

Features of Dancing Numbers for QuickBooks Desktop

Imports

Imports

Exports

Exports

Deletes

Deletes

Customization

Customization

Supported Entities/Lists

Dancing Numbers supports all QuickBooks entities that are mentioned below:-

Customer Transactions

Invoice
Receive Payment
Estimate
Credit Memo/Return Receipt
Sales Receipt
Sales Order
Statement Charge

Vendor Transactions

Bill
Bill Payment
Purchase Order
Item Receipt
Vendor Credit

Banking Transactions

Check
Journal Entry
Deposit
Transfer Funds
Bank Statement
Credit Card Statement
Credit Card Charge
Credit Card Credit

Employee Transaction / List

Time Tracking
Employee Payroll
Wage Items

Others

Inventory Adjustment
Inventory Transfer
Vehicle Mileage

Technical Details

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Easy Process

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Pricing includes coverage for users
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Accountant Premium

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Pricing includes coverage for users
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Frequently Asked Questions

 
How and What all can I Export in Dancing Numbers?

You need to click "Start" to Export data From QuickBooks Desktop using Dancing Numbers, and In the export process, you need to select the type you want to export, like lists, transactions, etc. After that, apply the filters, select the fields, and then do the export.

You can export a Chart of Accounts, Customers, Items, and all the available transactions from QuickBooks Desktop.


How can I Import in Dancing Numbers?

To use the service, you have to open both the software QuickBooks and Dancing Numbers on your system. To import the data, you have to update the Dancing Numbers file and then map the fields and import it.


How can I Delete in Dancing Numbers?

In the Delete process, select the file, lists, or transactions you want to delete, then apply the filters on the file and then click on the Delete option.


How can I import Credit Card charges into QuickBooks Desktop?

First of all, Click the Import (Start) available on the Home Screen. For selecting the file, click on "select your file," Alternatively, you can also click "Browse file" to browse and choose the desired file. You can also click on the "View sample file" to go to the Dancing Numbers sample file. Then, set up the mapping of the file column related to QuickBooks fields. To review your file data on the preview screen, just click on "next," which shows your file data.


Which file types are supported by Dancing Numbers?

XLS, XLXS, etc., are supported file formats by Dancing Numbers.


What is the pricing range of the Dancing Numbers subscription Plan?

Dancing Numbers offers four varieties of plans. The most popular one is the basic plan and the Accountant basic, the Accountant pro, and Accountant Premium.


How can I contact the customer service of Dancing Numbers if any issue arises after purchasing?

We provide you support through different channels (Email/Chat/Phone) for your issues, doubts, and queries. We are always available to resolve your issues related to Sales, Technical Queries/Issues, and ON boarding questions in real-time. You can even get the benefits of anytime availability of Premium support for all your issues.


How can I Import Price Level List into QuickBooks Desktop through Dancing Numbers?

First, click the import button on the Home Screen. Then click "Select your file" from your system. Next, set up the mapping of the file column related to the QuickBooks field. Dancing Numbers template file does this automatically; you just need to download the Dancing Number Template file.

To review your file data on the preview screen, just click on "next," which shows your file data.


What are some of the features of Dancing Numbers to be used for QuickBooks Desktop?

Dancing Numbers is SaaS-based software that is easy to integrate with any QuickBooks account. With the help of this software, you can import, export, as well as erase lists and transactions from the Company files. Also, you can simplify and automate the process using Dancing Numbers which will help in saving time and increasing efficiency and productivity. Just fill in the data in the relevant fields and apply the appropriate features and it’s done.

Furthermore, using Dancing Numbers saves a lot of your time and money which you can otherwise invest in the growth and expansion of your business. It is free from any human errors, works automatically, and has a brilliant user-friendly interface and a lot more.


Why should do you change the Employee status instead of deleting them on QuickBooks?

If you are unable to see the option to terminate an employee on your list of active employees on the company payroll, this mostly implies that they have some history. Thus, if you change the employee status instead of deleting it on QuickBooks, the profile and pay records remain in your accounting database without any data loss in your tax payments.


Is it possible to use the Direct Connect option to sync bank transactions and other such details between Bank of America and QuickBooks?

Yes, absolutely. You can use the Direct Connect Option by enrolling for the Direct Connect service which will allow you access to the small business online banking option at bankofamerica.com. This feature allows you to share bills, payments, information, and much more.


Why should do you change the Employee status instead of deleting them on QuickBooks?

If you are unable to see the option to terminate an employee on your list of active employees on the company payroll, this mostly implies that they have some history. Thus, if you change the employee status instead of deleting it on QuickBooks, the profile and pay records remain in your accounting database without any data loss in your tax payments.


What are the various kinds of accounts you could access in QuickBooks?

QuickBooks allows you to access almost all types of accounts, including but not limited to savings account, checking account, credit card accounts, and money market accounts.

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