14 Common Small Business Bookkeeping Mistakes & How to Avoid them?

Have you encountered bookkeeping mistakes? You are not necessarily making bookkeeping mistakes, but when you witness that things do not […]

Have you encountered bookkeeping mistakes? You are not necessarily making bookkeeping mistakes, but when you witness that things do not move as you expected them to, especially payroll accounts, cash flow management, etc., you know something is not correct.

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However, you will not be able to recognize it, in case the issue happens with the overall accounting and bookkeeping. First, we need to learn what bookkeeping mistakes are.

What are Bookkeeping Mistakes?

Issues when creating or sustaining the transaction details of the company are called bookkeeping mistakes. In order to do away with the financial issues that tag along with bookkeeping mismanagement, it is very crucial to be highly aware of the drawbacks that can trick you.

14 Bookkeeping Mistakes that Small Business Owners often Make

It is important to note that in this article, we will talk about the common bookkeeping issues that arise with small businesses since they have less expertise around accounting or less knowledge.

1. Not Employing a Professional Accountant Expert

It is considered the most overlooked bookkeeping error. If you are a small business owner, you must comprehend that you are not designed to conduct everything yourself. If you want to run a smooth seamless business, your business will need highly skilled personnel for a variety of tasks.

Bookkeeping is not considered an easy job if you lack adequate knowledge. As a result, the business is likely to be unsuccessful if someone attempts to maintain records.

The benefits of a professional accountant is that they are skilled, and highly-trained for these kind of jobs. You must hire one based on your requirements, and that accountant must be a skilled bookkeeping services provider to assist you in conducting bookkeeping smoothly and efficiently.

2. Integrating Wrong Records

Incorrect records are one of the primary issues that lead to the collapse of a small business. Data is the most crucial aspect of any company. Once you begin to avoid, nothing can discontinue your losses.

It can be done by the on-time creation of records, limiting duplication of records, being strategic with the particular record files, eliminating any kind of outside access to such records, and upholding every record completely and briefly.

3. Mismanagement of Sales Tax

Managing taxes is very important to handle your expenses. In case you are a small business owner, it is quite likely that you are worried about managing sales tax.

In order to do it, you’re accounting and bookkeeping company can assist you:

  • Pay Projected Quarterly Taxes
  • Subtract Payable Taxes from Your Particular Income
  • Notify When the Sales Numbers are Going to be more
  • Uphold a Tax Ledger Perfectly
  • You can Distinguish Financial and Business Expenditure

It is not possible to manage everything on your own as a small business owner since if you do, it will completely mess up things.

4. Classifying Expenses Wrongly

The wrong classification will give rise to issues in transaction records. These issues may arise due to the guesses made, disregarding crucial facts when creating issues, tossing away transaction invoices, ignoring errors when entering these data, etc.

These issues can be ignored by focusing on upholding the records, putting an end on guess work, maintaining digitally backed-up transaction details, and noting down all the important facts and figures.

5. Handling Cash Wrongly

Wrong handling of money will give rise to the flow of it and it usually happens with small businesses generally. You will have no knowledge of where all the profits have been spent.

In order to handle the cash in the right manner, you must get in touch with a financial expert to offer you the required suggestions for your particular transactions. The best thing is such experts will keep a close tab on your particular case and assist you with the correct credit policies and payroll cycle, systemize the receivables, and make sure the cash flow stays intact.

Not to mention, you will also get assistance to set your prices, taking into consideration the investment. Furthermore, the experts will also conduct a frequent analysis of records, conduct possible risks, and create a protocol to monitor unimportant payments.

6. Not Checking the Books

Not reviewing the books or checking them is a big issue. When you fail to review your books, you fail to know how your business has been doing, and for all small businesses, this is a crucial move.

When you review your books, it helps you to:

  • Get Details on much more Investment is Still Possible.
  • Explanation of the Number of Payments you are Expecting and the Number of Payments you Acquired Already.
  • Comprehending the Key Expenses.
  • Upgrading Your Financial Condition
  • Strategic Details on the Performance of Your Business.

Hence, It is important to begin the process of reviewing your books and take a thorough look at them. The accountants will assist you with the insights to aid you in making strategic decisions based on that.

7. Unable to Monitor Reimbursement Expenditure

Reimbursement expenditures are certain payments made to customers, employees, or any third party from the personal account for food or travel expenses. No records for such kinds of payments are kept. It is usually done for the swift completion of a particular task.

However, It will hamper the records since you will not be able to monitor such payments. In order to avoid it, you must explain the payment process along with the norms, integrate restrictions on the business expenses of your employees, make it compulsory to uphold the records for every payment digitally with the help of transaction receipts, and take care of the payment details of every employee.

8. Not Upholding Business Finances and Personal Finances Detached

It is considered one of the most ignored errors in small businesses. Integrating up your expenses with your business ones will trigger an issue in final records. Such records will then display higher financial expenses than you anticipated.

9. Lack of Backups

A new startup has zero guarantee to succeed. In case you lack any backup, you are likely to become bankrupt since all your data will be lost. Hence, backing up your data along with transaction records is important.

For the purpose of this, you can access online servers that frequently keep uploading the data to the cloud. This particular backed-up data can be used from anywhere in the world, even though the physical records are misplaced or corrupted.

10. Lacking Adequate Communication

The majority of the bookkeeping mistakes take place when there is a lack of adequate communication between the business owners, accounting team, government, and even the shareholders (both internal and external).

  • When the Communication is Inadequate,
  • Investors will fail to Learn What is Happening in the Business.
  • You may no Longer get Business Loans.
  • The Management is likely to make Wrong Decisions.
  • The Tax Procedure can be Adversely Impacted.

It is an accepted phenomenon that small business owners lack the time to complete everything on their own. Hence, you must hire accountants and bookkeeping services who are adept in written, interpersonal, and verbal modes of communication.

11. Ignoring Sales Tax

Taxes are certain kinds of expenses that move away a big part of your income in case you overlook it or neglect it. If you fail to keep a proper record of it, the taxes will be cut off from your account and nothing will be left as balance.

If you wish to avoid such a scenario, you must maintain sales tax ledgers once the taxes are paid, and keep the receipts for future reference, splitting the tax amount from the income, and then paying the tax on time so that it does not become a huge burden.

12. No Books Reconciliation

Fixing issues in your books and records will provide you with an upper hand in handling your particular small business. If you do not do so, it will compel you to reprise a similar mistake once more and your business will not improve, regardless of your 100% effort.

To dodge this bookkeeping mistake, you need to put special emphasis on all the transactions, monitoring the cash flow, creating financial statements, registering expenses, and employing a professional accountant is the best move.

13. Ignoring to Check Financial Statements

Financial statements are considered as the records that create and notify any business activities of the company on a financial scale. Such statements are the basis for all your future transactions. Ignoring to check them will limit you from relating your present and past payments. It can be a signal of demeaning business. Hence, it is imperative that you review the financial statements frequently to monitor the deals and payments. It is also possible to employ a reliable and well-skilled accountant or financial professional to complete this task for you.

14. Not Adhering to the Regulatory Change

Nearly 51% of the accountants are of the opinion that keeping up with the regulatory changes is quite a difficult task. In case it is the same for businesses of all sizes, picture the situation with small businesses.

Add to it, that if there is a change in government regulations, it consumes a lot of time to just comprehend and explain. Being an owner of a small business, if you attempt to integrate those changes yourself, it is quite likely that you will fail to understand them and make a mess out of it.

Not to mention, often accountants are challenged, hence for small business owners, it is a mounting task. Hence, to avoid any kind of mistake, it is suggested to hire an accountant who can look after things on your behalf.

Final Words

When you run a business, you are aware that it is not an easy task. You need time and research to determine the needs of the public and also determine the investment you can make. All in all, planning is the key.

However, unless you have a certified accountant, you will not be able to make proper planning for your business. That is why in this article, we have highlighted some of the common mistakes small businesses make in regard to bookkeeping.

You can get in touch with our team for complete clarification of all your bookkeeping doubts. Just book a meeting with us today to get rid of any kind of complex bookkeeping issues.

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Frequently Asked Questions

What are the Primary Skills of a Bookkeeper?

A bookkeeper should be extremely organized. Add to it, he/she should have careful attention to detail. A bookkeeper should be trustworthy, skilled, reliable, and able to communicate with ease. Not to mention, the bookkeeper should have expertise in complex problem-solving.

What are the Five Key Elements of Accounting?

The major essentials of accounting come up on your chart of accounts that arrange your finances into five different major account types: assets, equity, expenses, liabilities, and revenue.

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