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How to Put Two Signatures on a Check in QuickBooks?

Check Authentication is an important part of verification. Businesses that require two signatures on checks are able to easily import the signatures through importing them manually into QuickBooks.


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QuickBooks allows you to make and print checks for payroll use, pay bills, or personal use. Generally, checks just need one signature for identification. However, in some cases, checks require two signatures, and this is in cases where the checks are more than a particular dollar value.

If your organization or business needs two signatures on checks, you can easily add them by just signing on a paper and then sending the signatures as a graphic file into QuickBooks.

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Note: When a user uses the user name and password of QuickBooks, then the particular electronic signature file is saved by the company and the user name. If for some reason, you are functioning with several user names and passwords, then the implied user is considered the admin user.

How to Put Two Signatures on a Check in QuickBooks?

Before you learn how to put two signatures on a check in QuickBooks, you must learn how to put digital signatures to single checks in QuickBooks from the following steps:

How to Put Digital Signatures to Single Checks in QuickBooks?

Step 1: Put the authorized signature on a white background. Now the authorized manager or owner must sign in the middle of the index card.

Step 2: Now the Index card must be scanned. After that, it needs to be saved on the computer.

Step 3: Once you choose the checks, you need to click on the button that says Pay Bills present at the Bottom.

Step 4: The dialog box of Payment Summary will show up. If you want to pay more bills then press on the Pay More Bills option. If you do not want to pay more bills, then click Print Checks.

Step 5: The dialog box of the selected checks to Print will show up now. Ensure that the present bank is being used by you and the number that is available in the field of First Check number is similar to the number on the first check that was put by you in the printer.

Step 6: Press OK.

Step 7: Now the dialog box of Print Checks comes up. On the right side, press on the Signature option.

Step 8: In the particular dialog box of Signature, press on the File option that is on the right side.

Step 9: Go the signature that was prepared by you.

Step 10: Select File and then press on Open.

Step 11: The Signature on the dialog box will be visible to you now.

Step 12: Press OK.

Step 13: Make sure that you put a checkmark in the box that is beside the Print Signature Image.

Step 14: Press Print.

Step 15: You will see that the checks are not getting printed with that particular signature that was chosen by you.

How to Put two Signatures on a check in QuickBooks?

In QuickBooks, you can create checks and print them too for your payroll or for personal use, or even for paying bills. There are some checks that require two signatures in QuickBooks. Here are the steps to put two signatures on a check in QuickBooks:

Step 1: Ink your signature on a white piece of paper that is preferred for printing either in black or blue color. Make sure the signature is same as it is when you sign a check in the bank.

Step 2: Ensure that the second party has put their signature below your name. Make sure there is a small gap in between the signatures to make sure the name is aligned in the right manner when they are imported into the QuickBooks checks. Take a proper look at the gap that is present between the lines of the particular signature on the available check.

Step 3: Now scan the paper on your system. The aspect ratio should be 11:3 (Width: Height). You can also search for other options to change the aspect ratio in the settings of the scanner.

Step 4: Save the image in the file format such as PNG, JPEG, TIFF, BMP, etc. Make sure that you save the image in a location that can be easily accessed.

Step 5: Now go to QuickBooks. Press on File and now press on Printer Setup. Now in the drop-down menu, click on Form Name. Now choose the checks.

Step 6: Click the particular checkbox beside Print Signature Image. Now go to the location where the signature and image file are saved. Press on the file first to open.

Step 7: In the Signature box, press OK. Now click on OK in the Printer Setup box. Signatures are imported by the software QuickBooks and after that, it adds them in check.

We hope that this article was helpful and enlightening for you. We hope that now you understand in detail how to put two signatures on a check in QuickBooks. All the steps related to this issue have been presented above. All of you are requested to follow them and make sure not to skip any step in order to get the best of the solution.

Still, if you are one of those who think that there is nothing better than one-on-one physical assistance for QuickBooks, then we are here for you. You are at the right place.

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How to Delete a Signature from Checks in QuickBooks?

In order to remove a signature from a particular check in QuickBooks, you need to follow the steps given below:

Step 1: Navigate to the check option and press on it.

Step 2: Now press on the Signature icon.

Step 3: Now press on the option No Signature.

Step 4: Now press on Save. After that QuickBooks will remove the particular signature from the checks.

How to Access different Signature Files that have been Uploaded in QuickBooks?

In order to access different signature files that have been uploaded in QuickBooks, you need to:

Step 1: Open the particular file for your company.

Step 2: Select the preferences from the given QuickBooks menu.

Step 3: Select your signatures.

Step 4: Select the + symbol.

Step 5: Shut the curtain and door.

Step 6: The signature is copied and kept in the same position where the company file is kept.

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