Difference Between QuickBooks Updates and Upgrades

Recognized and intensively used by countless brands across the globe, QuickBooks leaves no room for further doubts in proving its […]

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Recognized and intensively used by countless brands across the globe, QuickBooks leaves no room for further doubts in proving its worth of being one-of-a-kind software to manage all financial and accounting requisites for your business. Know the Difference Between QuickBooks Updates and Upgrades.

Irrespective of usage bandwidth based on small-scale or large-scale business, QuickBooks answers to various needs that you require for maintaining the accounts and finances.

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Unearthing the codebase of this software, at times, some certain bugs and glitches are to be found. When such bugs or errors are located, you would know that it is time for updating it to the next latest version. And hence, for such scenarios the need for updates, therefore, takes place.

Once you have updated the software, you would notice that the bugs or glitches spotted earlier seem to have resolved eventually.

While upgrade stands for elevating the current version of the software to a more advanced one. For example, upgrading from QuickBooks Pro to QuickBooks Premier.

In this article, you would be guided through the essential difference between updates and upgrades for the QuickBooks software.

What are QuickBooks Updates?

As briefly explained above, QuickBooks Updates are needed when certain bugs or glitches are spotted. For this, you might be getting strict notifications that would ask you to update your current QuickBooks to the latest version available.

These updates let you work smoothly and comfortably so that you don’t have to encounter bugs or glitches frequently. Such updates are purely technical and are often mandated.

One thing to keep in mind with QuickBooks updates is that they are not responsible for adding any new kind of functionality or feature to the software. They are meant only to fix the problems that have been occurring on the current codebase.

You would not be able to see any sort of noticeable difference once you have updated your QuickBooks, apart from finding the bugs or glitches spotted earlier to have been resolved.

What is Right Time to Update QuickBooks?

Be it for any duration of time that you have been using the QuickBooks software, you would be familiar with the message which specifies that the software has encountered a problem and demands it be closed.

The actual error message reads as – ‘Error: Unrecoverable Error XXX: QuickBooks has encountered a problem and needs to close‘.

The main reason why you see this error message is because of an internal error that is taking place within the software. This is when you would critically need to update the QuickBooks software. A quick update would help to resolve this error.

There are two options for updating the QuickBooks software:

• Automatic
• Manual

Most often, updates get automatically downloaded as well as installed too whenever they are made available for your current version.

To enable automatic updates for your QuickBooks you would need to follow the steps which are laid below:

Step 1: Open QuickBooks Desktop.

Step 2: Tap on Help Menu.

Step 3: Click on Update QuickBooks. Available updates would be displayed along with the respective options via which you can install them too.

If you choose to manually install updates on your QuickBooks, you need to download the install file and then run the same on the local computer.

What are QuickBooks Upgrades?

Coming to upgrades for QuickBooks, it straightaway explains the purchase of a new segment of the software. Under Intuit, there are many QuickBooks products, like for desktop you have:

and for online versions you have:

Almost every year, Intuit launches a new version for each of its desktop products and is branded distinguishably. For example, if you are currently using QuickBooks Pro, and QuickBooks Pro 2022 is launched, you would need to upgrade to the latest version by paying the full retail price.

When you have upgraded your QuickBooks software, you will be able to benefit from the entire collection of the latest features and functionalities that have been successfully integrated into the software.

What is Right Time to Upgrade QuickBooks?

When you are in the decision-making zone of whether to upgrade your current QuickBooks, there are two factors to consider. Firstly, assess the age of the current QuickBooks version which you are using. If you are using a QuickBooks version which is a very primitive one, you must be aware of the fact that Intuit will eventually stop offering server support for older versions.

And if server support is disabled, you would not be able to access features such as synchronized bank reconciliation, credit card processing etc.

Secondly, measure how the latest upgrade’s features will benefit your business and its goals and take a call as per that.

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How Would I be Able to open my Company File in a new Version after a Software Upgrade?

Once you have successfully upgraded your QuickBooks, it will further guide you to access your company file in the new version. The process will involve the modification of the databases that will ensure to match with the latest features.

When should I opt for Installing Manual Updates on QuickBooks?

You would need to manually install updates on your QuickBooks for a situation where you have many users on a local area network. To ensure that your entire organization has access to the same version of QuickBooks, all users must have the same update done manually at the same time.

Can I still Access my Company File on the older Versions of QuickBooks I have been using after an Upgrade?

No, upgrades on the QuickBooks software are not backward compatible. This means that when you upgrade to the new QuickBooks product or the new database structure you can no longer access your company file on the older versions of QuickBooks you have been using.

What is the Recommended Time Gap within which I should be Upgrading my QuickBooks?

The recommended time gap within which you should be upgrading your QuickBooks is a maximum of 3 years.

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Features of Dancing Numbers for QuickBooks Desktop

Imports

Imports

Exports

Exports

Deletes

Deletes

Customization

Customization

Supported Entities/Lists

Dancing Numbers supports all QuickBooks entities that are mentioned below:-

Customer Transactions

Invoice
Receive Payment
Estimate
Credit Memo/Return Receipt
Sales Receipt
Sales Order
Statement Charge

Vendor Transactions

Bill
Bill Payment
Purchase Order
Item Receipt
Vendor Credit

Banking Transactions

Check
Journal Entry
Deposit
Transfer Funds
Bank Statement
Credit Card Statement
Credit Card Charge
Credit Card Credit

Employee Transaction / List

Time Tracking
Employee Payroll
Wage Items

Others

Inventory Adjustment
Inventory Transfer
Vehicle Mileage

Technical Details

Easy Process

Bulk import, export, and deletion can be performed with simply one-click. A simplified process ensures that you will be able to focus on the core work.

Error Free

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Pricing

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Importer, Exporter & Deleter

*See our Pricing for up to 3 Company Files

$199/- Per Year

Pricing includes coverage for users
  • Services Include:
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  • Unlimited Import
  • Unlimited Delete

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Accountant Basic

*See our Pricing for up to 10 Company Files.

$499/- Per Year

Pricing includes coverage for users
  • Services Include:
  • Importer,Exporter,Deleter
  • Unlimited Users
  • Unlimited Records
  • Upto 10 companies

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Accountant Pro

*See our Pricing for up to 20 Company Files.

$899/- Per Year

Pricing includes coverage for users
  • Services Include:
  • Importer, Exporter, Deleter
  • Unlimited Users
  • Unlimited Records
  • Up to 20 companies

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Accountant Premium

*See our Pricing for up to 50 Company Files.

$1999/- Per Year

Pricing includes coverage for users
  • Services Include:
  • Importer, Exporter, Deleter
  • Unlimited Users
  • Unlimited Records
  • Up to 50 companies

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Frequently Asked Questions

 
How and What all can I Export in Dancing Numbers?

You need to click "Start" to Export data From QuickBooks Desktop using Dancing Numbers, and In the export process, you need to select the type you want to export, like lists, transactions, etc. After that, apply the filters, select the fields, and then do the export.

You can export a Chart of Accounts, Customers, Items, and all the available transactions from QuickBooks Desktop.


How can I Import in Dancing Numbers?

To use the service, you have to open both the software QuickBooks and Dancing Numbers on your system. To import the data, you have to update the Dancing Numbers file and then map the fields and import it.


How can I Delete in Dancing Numbers?

In the Delete process, select the file, lists, or transactions you want to delete, then apply the filters on the file and then click on the Delete option.


How can I import Credit Card charges into QuickBooks Desktop?

First of all, Click the Import (Start) available on the Home Screen. For selecting the file, click on "select your file," Alternatively, you can also click "Browse file" to browse and choose the desired file. You can also click on the "View sample file" to go to the Dancing Numbers sample file. Then, set up the mapping of the file column related to QuickBooks fields. To review your file data on the preview screen, just click on "next," which shows your file data.


Which file types are supported by Dancing Numbers?

XLS, XLXS, etc., are supported file formats by Dancing Numbers.


What is the pricing range of the Dancing Numbers subscription Plan?

Dancing Numbers offers four varieties of plans. The most popular one is the basic plan and the Accountant basic, the Accountant pro, and Accountant Premium.


How can I contact the customer service of Dancing Numbers if any issue arises after purchasing?

We provide you support through different channels (Email/Chat/Phone) for your issues, doubts, and queries. We are always available to resolve your issues related to Sales, Technical Queries/Issues, and ON boarding questions in real-time. You can even get the benefits of anytime availability of Premium support for all your issues.


How can I Import Price Level List into QuickBooks Desktop through Dancing Numbers?

First, click the import button on the Home Screen. Then click "Select your file" from your system. Next, set up the mapping of the file column related to the QuickBooks field. Dancing Numbers template file does this automatically; you just need to download the Dancing Number Template file.

To review your file data on the preview screen, just click on "next," which shows your file data.


What are some of the features of Dancing Numbers to be used for QuickBooks Desktop?

Dancing Numbers is SaaS-based software that is easy to integrate with any QuickBooks account. With the help of this software, you can import, export, as well as erase lists and transactions from the Company files. Also, you can simplify and automate the process using Dancing Numbers which will help in saving time and increasing efficiency and productivity. Just fill in the data in the relevant fields and apply the appropriate features and it’s done.

Furthermore, using Dancing Numbers saves a lot of your time and money which you can otherwise invest in the growth and expansion of your business. It is free from any human errors, works automatically, and has a brilliant user-friendly interface and a lot more.


Why should do you change the Employee status instead of deleting them on QuickBooks?

If you are unable to see the option to terminate an employee on your list of active employees on the company payroll, this mostly implies that they have some history. Thus, if you change the employee status instead of deleting it on QuickBooks, the profile and pay records remain in your accounting database without any data loss in your tax payments.


Is it possible to use the Direct Connect option to sync bank transactions and other such details between Bank of America and QuickBooks?

Yes, absolutely. You can use the Direct Connect Option by enrolling for the Direct Connect service which will allow you access to the small business online banking option at bankofamerica.com. This feature allows you to share bills, payments, information, and much more.


Why should do you change the Employee status instead of deleting them on QuickBooks?

If you are unable to see the option to terminate an employee on your list of active employees on the company payroll, this mostly implies that they have some history. Thus, if you change the employee status instead of deleting it on QuickBooks, the profile and pay records remain in your accounting database without any data loss in your tax payments.


What are the various kinds of accounts you could access in QuickBooks?

QuickBooks allows you to access almost all types of accounts, including but not limited to savings account, checking account, credit card accounts, and money market accounts.

Get Support

Bulk import, export, and deletion can be performed with simply one-click. A simplified process ensures that you will be able to focus on the core work.

Worried about losing time with an error prone software? Our error free add-on enables you to focus on your work and boost productivity.

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