How to Record Accrued Expenses in QuickBooks?

by James Antonio

Accrued expenses appear to be those expenses that are forthcoming but are yet to be recorded in the company’s general ledger. It means these expenses will not be appearing on the financial statements. Until and unless, an adjusting entry is entered prior to the issuing of the financial statements. It’s like a forthcoming or recurring expense in your business. Learning steps to record accrued expenses in QuickBooks.

Record Accrued Expenses in QuickBooks

Few Example of an Accrued Expense

In order to illustrate an accrued expense, let’s work on an assumption of business loan. In a specific situation, a company borrowed $200,000 on December 1st. The agreement entails repayment of the $200,000 on the date of February 28 coupled with $6,000 of interest for the three months tenure from December through February. In simple terms, these expenses will not bother you until their last due date but as a word of caution, one needs to be extra prepared.

Addition to this, you can also gain several other accrued expenses in a number of ways. Here are some of the following details on the type of accrued expenses you might come across of:

Accrued Interest: You may owe interest on an outstanding loan. And, it has not been billed by the end of the accounting period.
Accrued Wages: Your employees can also earn wages, which are paid in the form of arrears.
Accrued Payroll Tax: Your withheld employment taxes that will be coming from employee wages. It will be due in the next accounting period.
Accrued Utilities: You also possibly will be using utilities for your business but haven’t yet been billed.

Habit of keeping a record of accrued liabilities lets you anticipate expenses in advance. You recognize all the expenses earlier than you are going to be billed.

Steps for Recording the Expenses in the QuickBooks Account

  • Click on the Banking at the top menu bar
  • Then you need to choose to Write Checks.
  • After this you need to choose the appropriate bank account.
  • Select a Payee in the pay to the order of the field.
  • Apply the custom filter the date and check no.
  • Then, you need to go to the Expense tab
  • Also click on the chosen Expense Account, and enter the transaction amount.
  • Press on Save and close button.

Steps to Add the Expenses Manually

With QuickBooks, you also have an option to add the expenses manually. Following are the described steps to do just that:

  • Click on the New (+) icon
  • The pop up will bring the transaction menu page.
  • Under the Vendors category, you need to select Expense.
  • And, you will also now see the Expense Window.
  • You need to choose your registered Payee for the expense.
  • If it’s going to be a very new payee, you can also enter their name in the field and
  • Then you need to click Add to make it easier for future reference.
  • Next step is to choose that account from which you will be making withdrawals for expenses.
  • Next, enter the Payment date.
  • After entering the custom date to the required field, you need to enter the Payment method for this expense.
  • Then, select a category for this expense.
  • Under the Category section, you should be choosing the account category from the chart of accounts.
  • If it’s a very new category for expenses to be recorded, you can always type in the name of the category in the Account field and click Add new.
  • You can choose to add more information in the Description of expense.
  • Then, finally, enter the amount of the expense in the Amount field.
  • Once you enter all the required information in the field, you need to click the Save and New tab to save this expense and start another one.

Need Some One on One QuickBooks Assistance?


How to Manage Business Expenses in QuickBooks?

Though explaining, all bits and pieces are fun to put together. However, with a short and quick approach, I will try to keep it short and simple. Refer to the following steps to manage expenses in QuickBooks:

First of all, you need to go to the Expenses menu.
Then, you need to select the Expenses tab.
Find the specific expense you wish to edit.
Try updating the transaction as per requirement.
Then hit the Save and close button.

How to Categorize Expenses in QuickBooks?

The very first step is to Log in to your QuickBooks Online account. After this, you need to click on the Expenses at the left panel. You need to choose Expenses visible besides Vendors. Check the box beside the Date column for getting the specific transactions you want to categorize. Do a tap on the drop-down arrow beside Batch actions, then you need to select Categorized selected.

How to Record Fuel Expenses in QuickBooks?

Your fuel expenses can be counted as one of accrued expenses if you and your employees are going for client meetings or office transport is being used. Here is how described:

First of all you need to click on the Gear icon.
Then you can click on the Chart of Accounts.
Choose a new in the upper-right corner.
In the drop-down, you need to click on Account Type and then choose Expenses.
Next step is to go on Detail Type, select the Auto option.
You need to enter a name for the account (example: Auto expense).
Enter the necessary information.
Click Save and Close.

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QuickBooks allows you to access almost all types of accounts, including but not limited to savings account, checking account, credit card accounts, and money market accounts.

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