How to Record an Asset Purchased With a Loan in QuickBooks Online

A fixed asset is considered a type of tangible item which a business has acquired and uses to boost its income. It can be machinery or vehicles or any other kind of fixed item that is used operational functioning of the business and generate revenue. It is crucial to maintain a record of the fixed assets bought, since the tax implications may differ from that of working assets.

In this article, we will learn how to record an asset purchased with a loan in QuickBooks Online. But before that, let us understand why it is important to precisely record a fixed asset purchase in QuickBooks.

Why do You need to Record a Fixed Asset Purchase in QuickBooks?

Accurately recording a fixed asset purchase in QuickBooks assists in:

• Tracking your finances and the precise impact of the particular purchase.
• Giving the right details to your tax practitioner for effective tax planning.
• Precisely file taxes at the end of a financial year.

How to Record an Asset Purchased with a Loan in QuickBooks?

Here are the steps to record an asset purchased with a loan in QuickBooks:

Step 1: On the left menu side, press Accounting. Now click Chart of Accounts.

Step 2: Press the New button.

Step 3: Choose Assets.

Step 4: In the drop-down for Save Account Under, choose Fixed Assets.

Step 5: In the drop-down for Tax Form Section, choose what will be right for your asset.

Step 6: Add a name for the particular account.

Step 7: Press Save.

Step 8: Press the New button.

Step 9: Choose Liabilities.

Step 10: In the dropdown for Save Account Under, choose Long-term Liabilities.

Step 11: In the dropdown for Tax Form Section, choose what will be right for your asset.

Step 12: Add a name for the account.

Step 13: Press Save.

Step 14: Press View Register on the right of your asset account.

Step 15: Press Add Journal Entry.

Step 16: In the dropdown for Payee, choose the company you bought the asset from.

Step 17: In the Account dropdown, choose the long-term liability account you have generated for your loan.

Step 18: Under the tab for Increase, Add how much you have spent on a particular asset.

Step 19: Press Save.

How to Create a Fixed Asset Account?

To start with, you will be required to make a few accounts in your Chart of Accounts with the help of the steps given below:

Step 1: First, You need to press Accounting present on the left side of the menu and then click Chart of Accounts.

Step 2: Now you need to create an account for the particular asset that you have bought.

Step 3: Press the New button that is green in color and on the right.

Step 4: On the top of the New Account window, choose Assets.

Step 5: In the dropdown for Save Account Under, Choose Fixed Assets.

Step 6: For the dropdown of the Tax Form section, Choose what will be right for your given asset.

Step 7: Provide a name for the account that you can identify in the particular Chart of Accounts.

Step 8: You do not require to include any extra information.

Step 9: Press the Save button in order to save the particular account.

How to Create a Long-term Liability Account?

Step 1: Now you will require to generate an account for your particular loan. In order to do it, press the New button that is green in color once again.

Step 2: Now choose Liabilities. Now save the particular account in the Long-term Liabilities section.

Step 3: Now, From the tax form section, choose Notes Payable. Now, if you wish to provide a name for this particular account, you will be to identify it easily in the Chart of Accounts. It is a good method to add a name for what the loan is. You can also add the bank name along with the last four digits of your specific loan number.

Step 4: That is all you require to enter for this particular account. You can add a Starting Date along with an Opening Balance if required.

Step 5: Press Save in order to save the new account.

How to Record the Purchase with a Journal Entry?

Now that you have generated accounts for the asset along with the loan, It is time to make journal entries to register the purchase of the particular asset.

Step 1: In the Chart of Accounts, Press View Register available on the right of your particular asset.

Step 2: Now press Add Journal Entry that is on the left.

Step 3: Under the Payee Account in the given Payee dropdown, choose the organization you bought the asset from. In the drop-down for Account, choose the long-term liability account you have generated for your loan.

Step 4: Under the tab for Increase, add how much you have spent on the particular asset.

Step 5: When you are all set, Press Save.

Your Asset Register will now display an Ending Balance that is equal to the amount you added under the tab for Increase in the Journal Entry.

How to Record Asset and Loan on the Balance Sheet?

Here are the steps to record an asset and loan on the Balance Sheet:

Step 1: Press Reports on the left side of a menu.

Step 2: Now open the Balance Sheet.

Step 3: You will locate your asset under the tab, Fixed Assets. You will also be able to see loans under the Long-term liabilities section.

As you clear the particular loan down, the specific asset amount will not change, however, the actual loan amount will decrease.

After reading this article, you will know how to record an asset purchase with a loan in QuickBooks Online. We have shared all the steps and solutions for it, you just need to abide by it.

However, If you get stuck anywhere or are not sure how to register the assets purchased, we highly recommend getting in touch with a QuickBooks expert.

For your assistance, we recommend you talk to our talent pool of experts. They have years of expertise in this field and handle just technical matters.

Accounting Professionals, CPA, Enterprises, Owners

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