How to Setup a Fixed Asset Manager in QuickBooks Desktop?

by James Antonio

With the QuickBooks platform and zeal of the organizations to stay upskilled, has brought some new terminologies to the table. Another advanced feature to be considered is Fixed Asset Manager.

Setup a Fixed Asset Manager in QuickBooks Desktop

This Fixed Asset Manager (FAM) is known to be a feature that is available in QuickBooks Desktop. IT enables you to compute the depreciation of fixed assets based on the given standards by the IRS. This advanced feature will bring some other tech-term that you should be familiar with. Those terminologies are:

  • Depreciation Methods
  • Predefined Reports

These above mentioned tabs are the part of Fixed Asset Manager to assist you for better management of your asset information.

Note: Please be informed that FAM is only available in QuickBooks Desktop versions including Premier Accountant, Enterprise Accountant and Enterprise. See steps for setting up a Fixed Asset Manager.

Advantages of FAM QuickBooks:

Here are some of the advantages of this feature to count for.

  • You will be getting the accurate calculation of the depreciation of your business assets.
  • The track record of assets can be maintained.
  • Intimation of proper journal entries will become more easy.
  • Various depreciation forms and the reports can be generated in an efficient manner.

In order to setup the QuickBooks Fixed Asset Manager (FAM), few of the information will be required:

  • Name of the company
  • Company Address
  • Account chart
  • Contact details of the company
  • Income tax form
  • Federal Tax details
  • Details of business assets and their value.

Steps to Setup the QuickBooks Desktop Fixed Asset Manager (FAM):

You need to follow these steps to start using the QuickBooks Desktop Fixed Asset Manager (FAM):

Step 1. Set-up of the Income Tax Form

In any context, setting up the form of your income tax is considered to be a vital step. It helps FAM to track asset depreciation in an appropriate tax line that complies with the given industry standard.

If you are just starting from scratch, then you need to create your QuickBooks Desktop company file.

  • From the No Company Open window, click on Create a new company and then click on Detailed Start.
  • On the Easy Step by step prompt Interview describing how your company is organized? window, select your income tax form.
  • Finish creating your company file.

If you already have an existing data file on the QuickBooks Desktop, then please refer to these steps:

  • From the Company menu click on the My Company tab.
  • Then, you need to click on the Pencil Icon and Select Report Information.
  • You finally need to Choose the income tax form best suited for your business and select the OK button.

Step 2. Setting up a General Ledger (G/L) Account in QuickBooks Desktop

Depending on your business preference, you can either choose to track your assets using the Minimal account setup, where you get to maintain a limited number of accounts that are used or you can also choose the Ideal account setup where individual accounts are set up per fixed asset.

In addition to the asset account, FAM also posts depreciation to the specific Depreciation (Expense) account and another entry is also there to offset the Accumulated Depreciation in the account. It is important to have a specific General Journal (G/L) account created before you decide to use FAM for the first time. Here are the steps you can follow to add a general ledger account in QuickBooks Desktop:

  • First of all, you need to sign in to the QuickBooks account.
  • Go to the Gear icon at the top, then click on Account and Settings.
  • You need to select the Advanced tab.
  • In the Chart of Accounts section, you need to click on the Edit (pencil) icon.
  • You should check Enable the account numbers and Show them as well.
  • Click on the Save Button and then hit Done.

Step 3. FAM Client Wizard

For opening the FAM Client Wizard, You need to go to the Accountant menu and select Manage Fixed Asset. Then, you need to choose the option which is most appropriate to your business. There are following available scenarios to choose from:

  • Creating a new Fixed Asset Manager Client: This is for the first time users.
  • Transfer of a prior year Fixed Asset Manager client: This is available for revisiting users.
  • Reconnection of the Accountant’s Review Copy with Fixed Asset Manager: This option will enable you to add current year assets into the company file.
  • Restorage of a current fiscal year QuickBooks on Fixed Asset Manager Client file: This option allows a Fixed Asset Manager Backup file to be restored.

Step 4. Add Asset in Fixed Asset Manager

Usually, when you have FAM and QuickBooks Desktop, these two platforms can sync with each other and import the available information on an automatic basis. This particular stage described in this section is only applicable if you have not set up your fixed asset accounts yet in QuickBooks Desktop or if your preference is to transfer all required information from FAM to QuickBooks Desktop. You need to add an asset to FAM:

  • Select Add from the toolbar;
  • Select F4 from your keyboard; or
  • Select Add Asset from the Asset menu.
  • Once the asset is added, you can use the top portion to add required information of the asset such as federal form used to report depreciation, description, and general ledger accounts that were created in QuickBooks Desktop.
  • You can also use the lower portion to add depreciation calculation information including as cost, tax system, and depreciation method.

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Technical Details

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Frequently Asked Questions

 
How and What all can I Export in Dancing Numbers?

You need to click "Start" to Export data From QuickBooks Desktop using Dancing Numbers, and In the export process, you need to select the type you want to export, like lists, transactions, etc. After that, apply the filters, select the fields, and then do the export.

You can export a Chart of Accounts, Customers, Items, and all the available transactions from QuickBooks Desktop.


How can I Import in Dancing Numbers?

To use the service, you have to open both the software QuickBooks and Dancing Numbers on your system. To import the data, you have to update the Dancing Numbers file and then map the fields and import it.


How can I Delete in Dancing Numbers?

In the Delete process, select the file, lists, or transactions you want to delete, then apply the filters on the file and then click on the Delete option.


How can I import Credit Card charges into QuickBooks Desktop?

First of all, Click the Import (Start) available on the Home Screen. For selecting the file, click on "select your file," Alternatively, you can also click "Browse file" to browse and choose the desired file. You can also click on the "View sample file" to go to the Dancing Numbers sample file. Then, set up the mapping of the file column related to QuickBooks fields. To review your file data on the preview screen, just click on "next," which shows your file data.


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XLS, XLXS, etc., are supported file formats by Dancing Numbers.


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How can I Import Price Level List into QuickBooks Desktop through Dancing Numbers?

First, click the import button on the Home Screen. Then click "Select your file" from your system. Next, set up the mapping of the file column related to the QuickBooks field. Dancing Numbers template file does this automatically; you just need to download the Dancing Number Template file.

To review your file data on the preview screen, just click on "next," which shows your file data.


What are some of the features of Dancing Numbers to be used for QuickBooks Desktop?

Dancing Numbers is SaaS-based software that is easy to integrate with any QuickBooks account. With the help of this software, you can import, export, as well as erase lists and transactions from the Company files. Also, you can simplify and automate the process using Dancing Numbers which will help in saving time and increasing efficiency and productivity. Just fill in the data in the relevant fields and apply the appropriate features and it’s done.

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Why should do you change the Employee status instead of deleting them on QuickBooks?

If you are unable to see the option to terminate an employee on your list of active employees on the company payroll, this mostly implies that they have some history. Thus, if you change the employee status instead of deleting it on QuickBooks, the profile and pay records remain in your accounting database without any data loss in your tax payments.


Is it possible to use the Direct Connect option to sync bank transactions and other such details between Bank of America and QuickBooks?

Yes, absolutely. You can use the Direct Connect Option by enrolling for the Direct Connect service which will allow you access to the small business online banking option at bankofamerica.com. This feature allows you to share bills, payments, information, and much more.


Why should do you change the Employee status instead of deleting them on QuickBooks?

If you are unable to see the option to terminate an employee on your list of active employees on the company payroll, this mostly implies that they have some history. Thus, if you change the employee status instead of deleting it on QuickBooks, the profile and pay records remain in your accounting database without any data loss in your tax payments.


What are the various kinds of accounts you could access in QuickBooks?

QuickBooks allows you to access almost all types of accounts, including but not limited to savings account, checking account, credit card accounts, and money market accounts.

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Worried about losing time with an error prone software? Our error free add-on enables you to focus on your work and boost productivity.

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