How to Record S-Corp Distribution in QuickBooks Desktop?

S-Corp, also known as S corporation mixes the controlled legal responsibility security of C agencies with the tax benefit of […]

S-Corp, also known as S corporation mixes the controlled legal responsibility security of C agencies with the tax benefit of partnership, sole proprietorships, and LLC. In case it does, it can overlook income that is combined with other deductions, credits, and losses to the particular shareholders, while evading from paying-off federal company taxes.

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In today’s article, we will talk about how to record S-Corp distribution in QuickBooks Desktop.

What is S-Corp in QuickBooks?

S-Corp signifies S corporation, and that is a kind of corporation that has chosen to be taxed as per the Internal Revenue Code. In the QuickBooks accounting software, S-Corp is a type of legal entity and it can be set up as a company type. When you craft an S-Corp in QuickBooks, it will include its own financial statements, chart of accounts, and other crucial financial data.

Furthermore, QuickBooks provides definite features and tools for S-corporations, like the capacity to monitor distributions and shareholder equity and issue reports that assists managers and owners comprehend their financial conduct. It is crucial to note that creating an S-Corp in QuickBooks comprise tax and legal implications.

S-Corp is a kind of enterprise availed for tax purposes who are chosen to make sure that their credit, deductions, income, and loss pass-through their respective shareholders or owners of the particular company.

Not to mention, they are also accountable to submit and finishing Form 1120S to IRS. They also offer Schedule K-1 to all those shareholder to enable them to report their share of earnings on their personal tax returns.

What are Requirements for S-Corporation?

Here is the list of the requirements stated by IRS for S-corporations:

  • IRS Form 2553: To choose S-corporation status, a business should file IRS Form 2553 with the particular IRS. The form should be filed in 2 months and 15 days post the beginning of the tax year. The election should be effective immediately or any particular time during the last tax year.
  • Shareholder Benefit: S-corporation shareholders, who provide services for a particular business should get reasonable compensation that is subjected to certain payroll taxes like Medicare and Social Security.
  • Qualification: To succeed as an S-corporation, a business should qualify a few eligibility requirements. For instance, it should be a domestic corporation and only certain shareholders are allowed and do not have more than 100 shareholders.
  • Evade Taxation: S-corporations are considered to be pass-through enterprises. To be clear, such businesses are not taxed directly. Rather, income deductions plus S-corporations credits pass through to the particular shareholders who have complained the items on their specific tax returns.
  • Tax Returns: S-corporations should file an annual tax return on the particular IRS Form 1120S. This particular form reports the deductions, business income, plus credits. Not to mention, shareholders should get a Schedule K-1 that states their share of the S-corporation deductions, income, and credits.
  • Recordkeeping: S corporations should maintain required records to sustain all their tax returns and obey with the regulations of the IRS.

It is crucial to take the assistance of a certified tax professional to make sure that your S-corporation has all the needed IRS requirements.

How to File the S-Corp Taxes?

The S-corp should file the form 1120S at least, along with the Schedule K-1. If the shareholders are linked with S-corp who are taking a salary, then payroll taxes also turn out to be S-corp responsibility.

FICA and Federal tax are added in payroll taxes that are not disclosed in the employees’ paychecks. They are also withheld from unemployment taxes. Only on Form 940 and 941, the reporting of payroll taxes is done.

How to Record S-Corp Distribution in QuickBooks Desktop?

It is a type of transaction. It is a cash transaction which draws from a particular budget from credit score card account or any financial institution. It may also be assigned to a price account that has legal accountability.

Step 1: Press on the Expense menu item.

Step 2: Edit the call to shareholder distribution from owner distribution to keep up the data type equality.

What are the Merits of S-Corp?

Here is a list of the merits of S-Corp:

  • As dividends or profits from the particular commercial enterprise.
  • Furthermore, S-Corporations issue deductions for commercial enterprise wages and fees provided to the employees.
  • Entity level federal taxes are not due anymore.
  • S-corporation status can cut down the personal earnings tax bill for particular business owners.
  • It is normal for S-Corp owners to cut down their legal accountability.
  • Tax advantages are one of the key features of registering in the form of an S-corp.
  • S-corporation shareholders can be the employees of a company, get company dividends, get salaries that are completely tax-free, however, it has to be ensured that the dividends must not go beyond their inventory basis.
  • The taxes on such S-corporations are very less.
  • Saving taxes on business is highly beneficial for companies.
  • Dividends that go beyond a shareholder inventory basis are generally taxed in the form of capital gains.
  • Transferring of interests, not incorporating of complicated accounting rules, and not triggering negative tax consequences are add to its list of merits.

What are the Demerits of S-Crop:

  • S-crop is subject to strict company formalities, including various requirements that it maintain separate bank accounts and hold yearly meetings of its shareholders and administrators.
  • A maximum of one hundred shareholders satisfy the eligibility requirements, which may be challenging if the company wants to deliver its products or go public.
  • Setting it up is costlier and more time-consuming because you need to file paperwork with your country and pay more than $100 to get started.
  • Also, you must choose S-Corp status with the IRS in addition to that.

S-Corp Accounting:

S-Corp tracks overall earnings and commissions at the agency level and distributes a percentage of net profits or losses to its stockholders. An S-Corp is required to maintain accurate records of the cash or property investments made by each shareholder. The organization of each shareholder’s percentage ownership inside the agency depends on these data.

What are the Tax Obligations of Self-Employment for S-Corp?

S-corporation shareholders are not entitled to pay any kind of self-employment tax on their total share for the particular corporation. If shareholder is getting the salary, Medicare tax and Social Security Tax will be taken from the particular paychecks they are getting. Not to mention, the S-corp will become accountable for clearing the employee FICA tax.

What are the Benefits of S-Corp Accounting?

Here is a list of the benefits of S-Corp accounting:

  • An organization can be eligible for a higher medical insurance option instead of an individual.
  • Because of the reason that you are not liable to pay self-employment taxes of those earnings that are not your salary, savings is much more on your earning.
  • S-corporations are not liable to pay double taxations, neither you need to pay double taxation, unlike C corporations.
  • In case of any uncertainty, it is possible to make claims for a non-public property.

Disadvantages of S-Corp Accounting:

  • Even though you have never had any employees, you are now considered to be an S-Corp since you are required to record payroll, pay payroll taxes, and record quarterly payroll reports.
  • S-corps are at the formal end of the scale from least formal to extremely formal.
  • Although S-crop is a single operation, as the owner you join the workforce of your own company.
  • Even if you keep the S-Corp earnings within the business, you are still subject to tax on your share of the profits.
  • In the long run, you are allowed to have up to 100 shareholders, and they must all be US citizens or resident aliens.

How To Record S-Corp Distribution in QuickBooks:

Another variety of payments that an S company may make to its shareholders includes salary, dividends, repayments of expenses, loan payments, and profit distribution. It is important to take caution while filing every type of free at the organization’s income tax. Return to the original sentence to properly describe the shareholder dividends as a distribution of gathered earnings.

  • Individual Dhareholder Distribution
  • Shareholders of S-corps, other Payments
  • Accounting Statement.
  • Distribution to Shareholders.

What Problems Users Face while S-Corp Distribution Recording in QuickBooks Desktop?

Say for instance, you are a S-corp. You pay a good salary to yourself and you have filed the W-2 form also. Now you get a payment from your respective client that is huge and you do not want to generate a distribution to yourself.

You may get puzzled, wondering how it is possible to categorize such kind of payment to yourself, when you are the S-corp’s sole member for the LLC filing. Also, an important point of consideration is whether the distribution (for yourself) is considered as an expenditure or not.

Let’s Learn in detail about S-Corp Bookkeeping in QuickBooks.

In a bid to address the state year-end tax reporting necessities, regardless of how small the S-corp is, it must do business transactions the entire year. Also, the outer parties like investors or lenders may wish to check the company books. To adhere to the accounting duties, the general ledger must be updated at least once in a month, but should be updated based on the activity level.

Monitoring the revenue is the prime responsibility of S-corp. An S-Corp can generate income in several ways comprising:

Sale of the Company Assets

A balance sheet report details about liabilities and assets from income and expenditure separately. Asset values are authenticated during the acquisition time and the asset value is same as the acquisition fee to safeguard the property. Asset depreciation is levied to assets and debt payments are levied to liabilities.


A S-corp income accounting is considered as the key bookkeeping tasks. It is very useful to segregate your earning by classifications, comprising earning from the sale of rent, services, capital income, interest, plus earning from the sale of assets. It is utilized to boost marketing efforts.


Any expenditures sustained by the enterprise because of operational legal necessities are added. Goods along with services paid to wages, suppliers, interest rates, loans, along with taxes are the key items that are added. The income statement displays expense and revenue transactions depending on the accounting software.

You can reach out to our team of talented QuickBooks Desktop experts who have complete knowledge about such issues. All your queries and questions will be answered and you will be guided to the right answer.

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