How to Integrate QuickBooks with Website?

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It is possible to integrate QuickBooks with an e-commerce website. However, the particular web hosting company that has your business site should offer the QuickBooks Web Connector service to complete the integration.

Furthermore, many web hosting organizations provide this feature to their respective customers. The process of integration allows a web service that works on the given server and upgrades the accounting software QuickBooks on the particular computer of the client. This service enables your e-commerce site to upgrade the QuickBooks data directly. Not to mention, it can be configured to run manually or even automatically.

Save Time, Reduce Errors, and Improve Accuracy

Dancing Numbers helps small businesses, entrepreneurs, and CPAs to do smart transferring of data to and from QuickBooks Desktop. Utilize import, export, and delete services of Dancing Numbers software.

Why it is Important to Integrate QuickBooks with a Website?

Your e-commerce platform is the main element of your online retail business. Hence, it is imperative that you have a system that has great and robust factors. Since there is ample data that is passing through your sales channels almost every single day, you would require a way to manage and handle the numbers with the total accounting system.

Selecting an e-commerce system that integrates with QuickBooks can make your processes very easy, and at the same time help you save time and enhance precision.

When you utilize an e-commerce system that can operate with QuickBooks, all your business data syncs automatically with your respective bookkeeping records. Such data includes orders, inventory, shipping, customers, etc. With the automatic transfer of data, you can save ample time that would have been used up had you entered the data manually into QuickBooks.

Having a precise and effective system also allows you to provide improved customer service. With the relevant inventory records, you do not need to be concerned about overselling. Also, you can reorder the inventory successfully. Precise customer information makes sure shipments reach at the given time and allows you to customize your mode of communication to your given customer base.

How to Integrate QuickBooks with a Website?

In order to integrate QuickBooks with a website, you need to follow certain steps as given below:

Step 1: Open the particular administrative control panel for your specific e-commerce site. Then, on the site, you need to log in as an administrator. Now, after this, you need to press the option that says Manage Users.

Step 2: Make an administrative user that will be utilized specifically for the web service. In order to do so, you need to press the option, Add New User. Now allocate a user ID and a password for the particular user. Authenticate the password and give an email address for that account. Press the OK button.

Step 3: Prepare a QWC file for your particular store. To prepare this file, press Operations in the main menu of the control panel. Press the QuickBooks option and then press Account Settings. The Manage Account settings page appears.

Step 4: Press the drop-down box of Admin User and choose the administrative user you prepared from the particular web service.

Step 5: Press the drop-down box QuickBooks Type and then press the version of QuickBooks that is available on your computer.

Step 6: Press the Get .QWC File option and then press the Next button. A link on the next page will enable you to download the QWC file.

Step 7: Press the option Download your Store .QWC link. Now you will be able to save the file to your particular hard drive.

Step 8: Open the e-commerce store account in your QuickBooks application on your given system.

Step 9: Download and then install the particular QuickBooks Web Connector application. You can download it from the Intuit website.

Step 10: Open the said QuickBooks Web Connector Application on your computer system.

Step 11: Press the button that has written on it, Add Application. Now a file selector will open up.

Step 12: Go to and press on the QWC file that you got from the control panel of the web host. Press the Open button. The Authorize New Web service message will show up.

Step 13: Press the OK button. The QuickBooks Web Connector Authorization window will appear.

Step 14: See the box that appears before you enter a website. Press the Update Selected button that is available on the top toolbar to synchronize the software manually with your particular website. Keep the Auto-Run box unchecked to synchronize the software with your site manually.

Step 15: Enter the password for the web host control panel in the said Password field. Now you can press the Yes button in order to save the password. The particular QuickBooks application and your e-commerce website then sync.

Step 16: Check the particular box in the given Auto-run column to organize automatic synchronization.

Step 17: Enter the interval in minutes into the field, Every Min. this will help to sync your site with QuickBooks automatically. A majority of the web hosting organizations enable you to sync a 10-15 minutes maximum.

Step 18: Now, you can import the inventory into the QuickBooks application post the first synchronization. In order to do this, open the Web host control panel. Now log in with your administrator ID and password. Press the Operations tab and then press QuickBooks. Press the Account Settings option and then check the particular box in front of the option Import Inventory on the Next Sync. Press the box for Export Orders. Now press the Save button.

Step 19: Get back to the QuickBooks Web Connector application on your system and then synchronize the app with your particular site. You can also wait for an automatic update of the application based on your configuration settings. Your site is now successfully integrated with QuickBooks.

Integrating QuickBooks with your website is perhaps the best thing for your business. Not only it will benefit you to manage your website and other aspects, but it will also help you take your customer service to the next level.

Integrating QuickBooks with a website is very easy. You can do it by just following the steps given above. Still, if you fail to do so and require professional assistance, you can get in touch with our Dancing Numbers experts via LIVE CHAT.

Accounting Professionals, CPA, Enterprises, Owners

Looking for a professional expert to get the right assistance for your problems? Here, we have a team of professional and experienced team members to fix your technical, functional, data transfer, installation, update, upgrade, or data migrations errors. We are here at Dancing Numbers available to assist you with all your queries. To fix these queries you can get in touch with us via a toll-free number
+1-347-428-6831 or chat with experts.


Who can Integrate QuickBooks with a Website?

Here is the list of the individuals who can integrate QuickBooks with a website:

A QuickBooks admin can permit this integration.
Every Admin who has an Intuit account that is active.

Which e-Commerce Platform can Work Best for Your Company?

There are several factors in a business and one e-commerce platform will not fit everyone. Comparing the qualities and user-friendliness of the several options will help you analyze which e-commerce platform will be the best for your particular organization.

Features of Dancing Numbers for QuickBooks Desktop

Imports

Imports

Exports

Exports

Deletes

Deletes

Customization

Customization

Supported Entities/Lists

Dancing Numbers supports all QuickBooks entities that are mentioned below:-

Customer Transactions

Invoice
Receive Payment
Estimate
Credit Memo/Return Receipt
Sales Receipt
Sales Order
Statement Charge

Vendor Transactions

Bill
Bill Payment
Purchase Order
Item Receipt
Vendor Credit

Banking Transactions

Check
Journal Entry
Deposit
Transfer Funds
Bank Statement
Credit Card Statement
Credit Card Charge
Credit Card Credit

Employee Transaction / List

Time Tracking
Employee Payroll
Wage Items

Others

Inventory Adjustment
Inventory Transfer
Vehicle Mileage

Technical Details

Easy Process

Bulk import, export, and deletion can be performed with simply one-click. A simplified process ensures that you will be able to focus on the core work.

Error Free

Worried about losing time with an error prone software? Our error free add-on enables you to focus on your work and boost productivity.

On-time Support

We provide round the clock technical assistance with an assurance of resolving any issues within minimum turnaround time.

Pricing

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Importer, Exporter & Deleter

*See our Pricing for up to 3 Company Files

$199/- Per Year

Pricing includes coverage for users
  • Services Include:
  • Unlimited Export
  • Unlimited Import
  • Unlimited Delete

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Accountant Basic

*See our Pricing for up to 10 Company Files.

$499/- Per Year

Pricing includes coverage for users
  • Services Include:
  • Importer,Exporter,Deleter
  • Unlimited Users
  • Unlimited Records
  • Upto 10 companies

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Accountant Pro

*See our Pricing for up to 20 Company Files.

$899/- Per Year

Pricing includes coverage for users
  • Services Include:
  • Importer, Exporter, Deleter
  • Unlimited Users
  • Unlimited Records
  • Up to 20 companies

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Accountant Premium

*See our Pricing for up to 50 Company Files.

$1999/- Per Year

Pricing includes coverage for users
  • Services Include:
  • Importer, Exporter, Deleter
  • Unlimited Users
  • Unlimited Records
  • Up to 50 companies

Dancing Numbers: Case Study

Frequently Asked Questions

 
How and What all can I Export in Dancing Numbers?

You need to click "Start" to Export data From QuickBooks Desktop using Dancing Numbers, and In the export process, you need to select the type you want to export, like lists, transactions, etc. After that, apply the filters, select the fields, and then do the export.

You can export a Chart of Accounts, Customers, Items, and all the available transactions from QuickBooks Desktop.


How can I Import in Dancing Numbers?

To use the service, you have to open both the software QuickBooks and Dancing Numbers on your system. To import the data, you have to update the Dancing Numbers file and then map the fields and import it.


How can I Delete in Dancing Numbers?

In the Delete process, select the file, lists, or transactions you want to delete, then apply the filters on the file and then click on the Delete option.


How can I import Credit Card charges into QuickBooks Desktop?

First of all, Click the Import (Start) available on the Home Screen. For selecting the file, click on "select your file," Alternatively, you can also click "Browse file" to browse and choose the desired file. You can also click on the "View sample file" to go to the Dancing Numbers sample file. Then, set up the mapping of the file column related to QuickBooks fields. To review your file data on the preview screen, just click on "next," which shows your file data.


Which file types are supported by Dancing Numbers?

XLS, XLXS, etc., are supported file formats by Dancing Numbers.


What is the pricing range of the Dancing Numbers subscription Plan?

Dancing Numbers offers four varieties of plans. The most popular one is the basic plan and the Accountant basic, the Accountant pro, and Accountant Premium.


How can I contact the customer service of Dancing Numbers if any issue arises after purchasing?

We provide you support through different channels (Email/Chat/Phone) for your issues, doubts, and queries. We are always available to resolve your issues related to Sales, Technical Queries/Issues, and ON boarding questions in real-time. You can even get the benefits of anytime availability of Premium support for all your issues.


How can I Import Price Level List into QuickBooks Desktop through Dancing Numbers?

First, click the import button on the Home Screen. Then click "Select your file" from your system. Next, set up the mapping of the file column related to the QuickBooks field. Dancing Numbers template file does this automatically; you just need to download the Dancing Number Template file.

To review your file data on the preview screen, just click on "next," which shows your file data.


What are some of the features of Dancing Numbers to be used for QuickBooks Desktop?

Dancing Numbers is SaaS-based software that is easy to integrate with any QuickBooks account. With the help of this software, you can import, export, as well as erase lists and transactions from the Company files. Also, you can simplify and automate the process using Dancing Numbers which will help in saving time and increasing efficiency and productivity. Just fill in the data in the relevant fields and apply the appropriate features and it’s done.

Furthermore, using Dancing Numbers saves a lot of your time and money which you can otherwise invest in the growth and expansion of your business. It is free from any human errors, works automatically, and has a brilliant user-friendly interface and a lot more.


Why should do you change the Employee status instead of deleting them on QuickBooks?

If you are unable to see the option to terminate an employee on your list of active employees on the company payroll, this mostly implies that they have some history. Thus, if you change the employee status instead of deleting it on QuickBooks, the profile and pay records remain in your accounting database without any data loss in your tax payments.


Is it possible to use the Direct Connect option to sync bank transactions and other such details between Bank of America and QuickBooks?

Yes, absolutely. You can use the Direct Connect Option by enrolling for the Direct Connect service which will allow you access to the small business online banking option at bankofamerica.com. This feature allows you to share bills, payments, information, and much more.


Why should do you change the Employee status instead of deleting them on QuickBooks?

If you are unable to see the option to terminate an employee on your list of active employees on the company payroll, this mostly implies that they have some history. Thus, if you change the employee status instead of deleting it on QuickBooks, the profile and pay records remain in your accounting database without any data loss in your tax payments.


What are the various kinds of accounts you could access in QuickBooks?

QuickBooks allows you to access almost all types of accounts, including but not limited to savings account, checking account, credit card accounts, and money market accounts.

Get Support

Bulk import, export, and deletion can be performed with simply one-click. A simplified process ensures that you will be able to focus on the core work.

Worried about losing time with an error prone software? Our error free add-on enables you to focus on your work and boost productivity.

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