How to Sync/Integrate Square Payroll with QuickBooks?

Your company’s flexibility is increased by the integration of Square payroll with QuickBooks because expenses and revenues are immediately imported. […]

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Your company’s flexibility is increased by the integration of Square payroll with QuickBooks because expenses and revenues are immediately imported. The way your business grows will change as a result of the integration of QuickBooks and Square. It’s also time to synchronize or integrate Square Payroll with QuickBooks if you use them independently.

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What are the Features of Integrating QuickBooks and Square Payroll?

As a user of the QuickBooks and Square Payroll connection, you can find these 5 features:

  • It is simple to verify the data in the history.
  • Your sales can be imported.
  • With QuickBooks, the payroll reports of the square can be synced.
  • It is possible to transfer expense-related data between QuickBooks and Square.
  • You can regularly sync the data for your business.

With QuickBooks connectivity for Square, much more is possible. The number of features varies based on the software and platform versions that are synced.

What are the Prerequisites for Square Payroll Integration with QuickBooks?

Before linking your QuickBooks and Square accounts, you will be advised to follow the below-mentioned steps-

  • The sales tax setting in the accounting software must be finished.
  • You should have accounts on both sites.
  • Additionally, the bank account used in Square must be connected to QuickBooks.
  • It will be beneficial to import Square’s item library into the accounting software.

Sync/Integrate Square Payroll with QuickBooks Online

By automatically syncing your Square Payroll Data with Intuit QuickBooks Online, you can save time and simplify your bookkeeping.

Integrate Square Payroll with QuickBooks Online

  • Log into your Square Dashboard online and go to Staff > Payroll.
  • Select Intuit QuickBooks Online under Settings.
  • Then you have to select Connect. Use your QuickBooks Online login credentials to sign in if you aren’t already logged in.
  • Now you have to click Authorize

Note: The automated transmission of Square Payroll data to QuickBooks can be turned off at any moment and changed to manual. If it’s set to manual, you can send each pay period’s data by selecting the pay period you want to send from the History page of your Square Payroll dashboard, then click Send to QuickBooks Online.

  • Identify the QuickBooks Online category that corresponds to each Square Payroll category. Subcategories of Square Payroll are often combined and reported alongside their parent categories by default (For example, Report with Employee earnings). Use the dropdown option to choose the correct category if you want a subcategory to be reported as a separate line item or reported in a different QuickBooks Online category.
  • Now you have to click Save when all categories have been mapped.

Integrate Square Payroll with Intuit QuickBooks Desktop via Commerce Sync

You won’t find this app in the Square App Marketplace if you have never integrated your Square account into QuickBooks Desktop. Your Square and Desktop accounts can be connected via the Commerce Sync App. Learn more about the connectivity if your Square account is already linked to QuickBooks Desktop.

Some tips for Integrating with QuickBooks Desktop

  • Split Tender payments are not supported by the current QuickBooks Desktop integration, but you can try Commerce Sync to connect your QuickBooks Desktop and Square accounts.
  • You won’t be able to import your transaction history from Square into QuickBooks Desktop if you have processed a Split Tender payment.
  • Square’s Multiple Location features are not supported by the QuickBooks Desktop integration. One Square account at a time can connect to QuickBooks Desktop.

Use Connect to Square App To Sync Square Payroll to QuickBooks

Key Benefits of Connect to Square App

  • QuickBooks automatically imports sales data from each of your Square locations, grouping sales by deposit for simple reconciliation.
  • A sales receipt accurately records your daily transactions and collects sales, tips, discounts, refunds, taxes, and fees. Sales transactions and item details are recorded on the sales receipt.
  • Before a transaction is recorded, review it, and if necessary, quickly undo it.

How does Connect to Square App Work with QuickBooks?

The App Transactions tab, which is found next to banking, contains Square transaction data. You can add, review, undo transactions, and exclude. Add transactions via the integration first, then match them on your banking tab for easy reconciliation. Item details can be imported into QuickBooks for better tracking. The income account linked to each item’s sales will receive credit. All transactions automatically credit the Sale of Product Income account and track to Square Item. The connection creates unique accounts for tracking fees, refunds, and tips.

Conclusion

Hopefully, this above blog is enough to clear you about the integration of Square Payroll with QuickBooks. But still, if you face any issues or if you have any questions then you can call the help desk team. The help desk team is available round the clock to solve your queries.

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Looking for a professional expert to get the right assistance for your problems? Here, we have a team of professional and experienced team members to fix your technical, functional, data transfer, installation, update, upgrade, or data migrations errors. We are here at Dancing Numbers available to assist you with all your queries. To fix these queries you can get in touch with us via a toll-free number
+1-800-596-0806 or chat with experts.


Frequently Asked Questions (FAQs)

Does Square Payroll integrate with QuickBooks Desktop?

You can automate data entry between your eCommerce business and Quickbooks Desktop thanks to Square’s integration with Connect for Quickbooks Desktop.

Does Square Payroll Sync with QuickBooks Online?

Use your QuickBooks Online login information to sign in if you aren’t already logged in. You have to click Authorize. The automated transmission of Square Payroll data to QuickBooks can be turned off at any moment and switched to manual.

Is QuickBooks free with Square?

The latest version of Intuit’s Square QuickBooks Online Integration. Your Square sales-related transactions are instantly transferred into QuickBooks Online when using this free software.

Features of Dancing Numbers for QuickBooks Desktop

Imports

Imports

Exports

Exports

Deletes

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Customization

Customization

Supported Entities/Lists

Dancing Numbers supports all QuickBooks entities that are mentioned below:-

Customer Transactions

Invoice
Receive Payment
Estimate
Credit Memo/Return Receipt
Sales Receipt
Sales Order
Statement Charge

Vendor Transactions

Bill
Bill Payment
Purchase Order
Item Receipt
Vendor Credit

Banking Transactions

Check
Journal Entry
Deposit
Transfer Funds
Bank Statement
Credit Card Statement
Credit Card Charge
Credit Card Credit

Employee Transaction / List

Time Tracking
Employee Payroll
Wage Items

Others

Inventory Adjustment
Inventory Transfer
Vehicle Mileage

Technical Details

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Frequently Asked Questions

 
How and What all can I Export in Dancing Numbers?

You need to click "Start" to Export data From QuickBooks Desktop using Dancing Numbers, and In the export process, you need to select the type you want to export, like lists, transactions, etc. After that, apply the filters, select the fields, and then do the export.

You can export a Chart of Accounts, Customers, Items, and all the available transactions from QuickBooks Desktop.


How can I Import in Dancing Numbers?

To use the service, you have to open both the software QuickBooks and Dancing Numbers on your system. To import the data, you have to update the Dancing Numbers file and then map the fields and import it.


How can I Delete in Dancing Numbers?

In the Delete process, select the file, lists, or transactions you want to delete, then apply the filters on the file and then click on the Delete option.


How can I import Credit Card charges into QuickBooks Desktop?

First of all, Click the Import (Start) available on the Home Screen. For selecting the file, click on "select your file," Alternatively, you can also click "Browse file" to browse and choose the desired file. You can also click on the "View sample file" to go to the Dancing Numbers sample file. Then, set up the mapping of the file column related to QuickBooks fields. To review your file data on the preview screen, just click on "next," which shows your file data.


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XLS, XLXS, etc., are supported file formats by Dancing Numbers.


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Dancing Numbers offers four varieties of plans. The most popular one is the basic plan and the Accountant basic, the Accountant pro, and Accountant Premium.


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How can I Import Price Level List into QuickBooks Desktop through Dancing Numbers?

First, click the import button on the Home Screen. Then click "Select your file" from your system. Next, set up the mapping of the file column related to the QuickBooks field. Dancing Numbers template file does this automatically; you just need to download the Dancing Number Template file.

To review your file data on the preview screen, just click on "next," which shows your file data.


What are some of the features of Dancing Numbers to be used for QuickBooks Desktop?

Dancing Numbers is SaaS-based software that is easy to integrate with any QuickBooks account. With the help of this software, you can import, export, as well as erase lists and transactions from the Company files. Also, you can simplify and automate the process using Dancing Numbers which will help in saving time and increasing efficiency and productivity. Just fill in the data in the relevant fields and apply the appropriate features and it’s done.

Furthermore, using Dancing Numbers saves a lot of your time and money which you can otherwise invest in the growth and expansion of your business. It is free from any human errors, works automatically, and has a brilliant user-friendly interface and a lot more.


Why should do you change the Employee status instead of deleting them on QuickBooks?

If you are unable to see the option to terminate an employee on your list of active employees on the company payroll, this mostly implies that they have some history. Thus, if you change the employee status instead of deleting it on QuickBooks, the profile and pay records remain in your accounting database without any data loss in your tax payments.


Is it possible to use the Direct Connect option to sync bank transactions and other such details between Bank of America and QuickBooks?

Yes, absolutely. You can use the Direct Connect Option by enrolling for the Direct Connect service which will allow you access to the small business online banking option at bankofamerica.com. This feature allows you to share bills, payments, information, and much more.


Why should do you change the Employee status instead of deleting them on QuickBooks?

If you are unable to see the option to terminate an employee on your list of active employees on the company payroll, this mostly implies that they have some history. Thus, if you change the employee status instead of deleting it on QuickBooks, the profile and pay records remain in your accounting database without any data loss in your tax payments.


What are the various kinds of accounts you could access in QuickBooks?

QuickBooks allows you to access almost all types of accounts, including but not limited to savings account, checking account, credit card accounts, and money market accounts.

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Bulk import, export, and deletion can be performed with simply one-click. A simplified process ensures that you will be able to focus on the core work.

Worried about losing time with an error prone software? Our error free add-on enables you to focus on your work and boost productivity.

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