Remove, Erase or Delete Audit Trail in QuickBooks

by James Antonio

QuickBooks helps multiple users to have access to your company’s data that help you to maintain the records that you change in your QuickBooks file.

Today in this blog we are going to show you a complete guide on How to Delete Audit Trail in QuickBooks.

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What are Audit Files in QuickBooks?

QuickBooks has an internal Audit Trail record to document any changes made to each transaction in the company file. This can be very useful for your bookkeepers to record users who made changes in their transactions.

As the number of transactions in your file grows the audit trail grows by a factor of two, resulting in an increase in file size. This slows down the speed of your QuickBooks Desktop, and you may also be compelled to remove the audit trace while sharing your information with the government agencies.

What are the Causes Behind the Slowing Down of Your System?

  • The Audit Trail function in QuickBooks is to blame for the file’s increased size.
  • The audit trail for transactions established on the basis of selecting a date in the Condense Data wizard can be removed using journal entries, which cannot alter the business accounting.
  • The functionality continuously monitors all transactions, changes and deletions that occur in the software.
  • Another factor contributing to the growing size of QuickBooks company files is the accumulation of closed transactions and unused list elements.
  • The file size of the QuickBooks file is one of the most likely causes of the software’s poor performance.
  • To resolve the file performance issue, you would need to erase or delete the company data that is no longer needed, which is where the audit trail comes in.

Steps to Remove/Delete Audit Trail in QuickBooks

  • Launch the QuickBooks programme.
  • Look for ways to condense data.
  • Following the file path, select the Utility tab.
  • Now, select the condensed data file:
  • If you use the audit trail option, the company data files can be accessible across many systems.
  • If you want to remove the audit trail, you must first condense the files on the system where your original data is kept.
  • A window will appear asking, “What entry do you want to condense?
  • You will be given certain options, such as the date, which can be used to eliminate or condense transactions, or to compress all transactions.
  • When you have finished customizing your preferences, click Next.
  • In a new window, click the delete audit trail files button.

We hope now you have a complete guide on How you can Delete the Audio Trail Data from your QuickBooks and hopefully you will be able to follow the steps mentioned above and delete the audio trail files.

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What is the Significance of the Audit Trail in QuickBooks software?

By tracking specified user activities or accounting financial statements back to the transaction, event source, and data access required to generate or alter a record, an audit trail can be utilized to verify and validate financial, software, and business transactions. An audit trail can be used to discover unauthorized use, mistakes/errors, and fraud.

What is to Remove the Audit Trail from your QuickBooks software?

QuickBooks help you to increase the speed of your processor by allowing you to delete the audio files from your QuickBooks files.

Removing audit files from your QuickBooks helps sort the data including your deleted summaries of transactions and your companies details report.

Audit Trails helps you to manage your companies data and audio’s are generally cleared while you are handling your data to the government agencies.

How can you Delete the Specific Audit Trail Data on your QuickBooks?

If you want clear the Specific Audio Data File, then you can follow the following steps that are mentioned below:

The VAT return tax codes.
Current financial year data of your company.
Files that are completely paid.
Reconciliation your bank statements.

Features of Dancing Numbers for QuickBooks Desktop

Imports

Imports

Exports

Exports

Deletes

Deletes

Customization

Customization

Supported Entities/Lists

Dancing Numbers supports all QuickBooks entities that are mentioned below:-

Customer Transactions

Invoice
Receive Payment
Estimate
Credit Memo/Return Receipt
Sales Receipt
Sales Order
Statement Charge

Vendor Transactions

Bill
Bill Payment
Purchase Order
Item Receipt
Vendor Credit

Banking Transactions

Check
Journal Entry
Deposit
Transfer Funds
Bank Statement
Credit Card Statement
Credit Card Charge
Credit Card Credit

Employee Transaction / List

Time Tracking
Employee Payroll
Wage Items

Others

Inventory Adjustment
Inventory Transfer
Vehicle Mileage

Technical Details

Easy Process

Bulk import, export, and deletion can be performed with simply one-click. A simplified process ensures that you will be able to focus on the core work.

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Pricing

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*See our Pricing for up to 3 Company Files

$199/- Per Year

Pricing includes coverage for users
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Accountant Basic

*See our Pricing for up to 10 Company Files.

$499/- Per Year

Pricing includes coverage for users
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Accountant Pro

*See our Pricing for up to 20 Company Files.

$899/- Per Year

Pricing includes coverage for users
  • Services Include:
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  • Unlimited Users
  • Unlimited Records
  • Up to 20 companies

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Accountant Premium

*See our Pricing for up to 50 Company Files.

$1999/- Per Year

Pricing includes coverage for users
  • Services Include:
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  • Unlimited Users
  • Unlimited Records
  • Up to 50 companies

Frequently Asked Questions

 
How and What all can I Export in Dancing Numbers?

You need to click "Start" to Export data From QuickBooks Desktop using Dancing Numbers, and In the export process, you need to select the type you want to export, like lists, transactions, etc. After that, apply the filters, select the fields, and then do the export.

You can export a Chart of Accounts, Customers, Items, and all the available transactions from QuickBooks Desktop.


How can I Import in Dancing Numbers?

To use the service, you have to open both the software QuickBooks and Dancing Numbers on your system. To import the data, you have to update the Dancing Numbers file and then map the fields and import it.


How can I Delete in Dancing Numbers?

In the Delete process, select the file, lists, or transactions you want to delete, then apply the filters on the file and then click on the Delete option.


How can I import Credit Card charges into QuickBooks Desktop?

First of all, Click the Import (Start) available on the Home Screen. For selecting the file, click on "select your file," Alternatively, you can also click "Browse file" to browse and choose the desired file. You can also click on the "View sample file" to go to the Dancing Numbers sample file. Then, set up the mapping of the file column related to QuickBooks fields. To review your file data on the preview screen, just click on "next," which shows your file data.


Which file types are supported by Dancing Numbers?

XLS, XLXS, etc., are supported file formats by Dancing Numbers.


What is the pricing range of the Dancing Numbers subscription Plan?

Dancing Numbers offers four varieties of plans. The most popular one is the basic plan and the Accountant basic, the Accountant pro, and Accountant Premium.


How can I contact the customer service of Dancing Numbers if any issue arises after purchasing?

We provide you support through different channels (Email/Chat/Phone) for your issues, doubts, and queries. We are always available to resolve your issues related to Sales, Technical Queries/Issues, and ON boarding questions in real-time. You can even get the benefits of anytime availability of Premium support for all your issues.


How can I Import Price Level List into QuickBooks Desktop through Dancing Numbers?

First, click the import button on the Home Screen. Then click "Select your file" from your system. Next, set up the mapping of the file column related to the QuickBooks field. Dancing Numbers template file does this automatically; you just need to download the Dancing Number Template file.

To review your file data on the preview screen, just click on "next," which shows your file data.


What are some of the features of Dancing Numbers to be used for QuickBooks Desktop?

Dancing Numbers is SaaS-based software that is easy to integrate with any QuickBooks account. With the help of this software, you can import, export, as well as erase lists and transactions from the Company files. Also, you can simplify and automate the process using Dancing Numbers which will help in saving time and increasing efficiency and productivity. Just fill in the data in the relevant fields and apply the appropriate features and it’s done.

Furthermore, using Dancing Numbers saves a lot of your time and money which you can otherwise invest in the growth and expansion of your business. It is free from any human errors, works automatically, and has a brilliant user-friendly interface and a lot more.


Why should do you change the Employee status instead of deleting them on QuickBooks?

If you are unable to see the option to terminate an employee on your list of active employees on the company payroll, this mostly implies that they have some history. Thus, if you change the employee status instead of deleting it on QuickBooks, the profile and pay records remain in your accounting database without any data loss in your tax payments.


Is it possible to use the Direct Connect option to sync bank transactions and other such details between Bank of America and QuickBooks?

Yes, absolutely. You can use the Direct Connect Option by enrolling for the Direct Connect service which will allow you access to the small business online banking option at bankofamerica.com. This feature allows you to share bills, payments, information, and much more.


Why should do you change the Employee status instead of deleting them on QuickBooks?

If you are unable to see the option to terminate an employee on your list of active employees on the company payroll, this mostly implies that they have some history. Thus, if you change the employee status instead of deleting it on QuickBooks, the profile and pay records remain in your accounting database without any data loss in your tax payments.


What are the various kinds of accounts you could access in QuickBooks?

QuickBooks allows you to access almost all types of accounts, including but not limited to savings account, checking account, credit card accounts, and money market accounts.

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Bulk import, export, and deletion can be performed with simply one-click. A simplified process ensures that you will be able to focus on the core work.

Worried about losing time with an error prone software? Our error free add-on enables you to focus on your work and boost productivity.

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