One of the primary things to be kept in mind while using QuickBooks Desktop is that the chart of accounts must be kept in a very organized manner. If there are unnecessary accounts that you need no longer, you can easily Delete Chart of Accounts in QuickBooks Desktop.
When you plan to delete an account or make it inactive on QuickBooks Desktop, the same would be hidden from menus and lists. However, it still retains past transactions and is shown in the reports.
This guide will help you with explanatory steps on how to Delete a particular Chart of Accounts in QuickBooks Desktop.
What is Deleting of Chart of Accounts in QuickBooks Desktop?
At times, there must be some dormant accounts piling up on your QuickBooks Desktop, and affecting the reports and transactions associated or not associated with them. Thus, you need to take a call on sorting out your QuickBooks Account.
To do that, you need to do delete some accounts. If you are going to delete an account that has never been used, it can be done easily. While, if you are aiming at accounts that you have been using for a while encompasses a bit of work.
This is because the accounts are internally connected and stay dependent on one another and removing either of them makes it an imbalance.
The following section will help you further in understanding how to a Delete Chart of Accounts in QuickBooks Desktop.
How to Delete a Particular Chart of Accounts in QuickBooks Desktop?
To go ahead with deletion of Chart of Accounts in QuickBooks Desktop, the following steps must be adhered to carefully:
Step 1: Visit Lists which you would find from the top menu.
Step 2: Choose Chart of Accounts.
Step 3: Make a right-click on the account which you wish to delete.
Step 4: Tap on Delete Account.
Step 5: Click OK to complete the process.
Now that you have known how to Delete Chart of Accounts in QuickBooks Desktop, it becomes very crucial for you to record few things that you must be keeping in mind before proceeding ahead.
The next section will guide you through a few of the basic points that you must keep in mind before initiating deletion of chart of accounts in QuickBooks Desktop.
What are the things I should keep in mind while Deleting a particular Chart of Accounts in QuickBooks Desktop?
Mapping the steps involved in the deletion of a chart of accounts in QuickBooks Desktop, now you must take charge of a few of the very essential points to keep in mind while executing the procedure.
- Deleting chart of accounts in QuickBooks, will not end up erasing your transactions.
- Deletion of chart of accounts in QuickBooks will have no modification on reports.
- If any day you wish to restore the deleted chart of accounts, you can do it.
- COA page can be ideally filtered to include inactive or deleted accounts.
- Accounts like sales tax and many such as others are not permitted for deletion in QuickBooks and hence you cannot delete the same.
Thus, fairly you must have gotten the steps clear and have absorbed each detail on how to Delete Chart of Accounts in QuickBooks Desktop.
If you still have pertinent issues regarding the deletion of the chart of accounts in QuickBooks Desktop, give a quick connect with the experts who can assist you effortlessly.
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Can I include Deleted or Inactive Accounts later?
Yes. With a very simple process, you can restore your inactive and deleted accounts in QuickBooks Desktop. By filtering the COA page, you will be able to once again include your inactive and deleted accounts.
The steps you must follow are:
Tap on the gear icon, located above the Action column.
Tick the “Include inactive” box.
Locate for the deleted account via the search bar.
Can I Delete a Particular Chart of Accounts on QuickBooks Online too?
Yes. You can delete Chart of Accounts on QuickBooks Online and for which the steps mentioned below must adhere carefully:
Tap on the gear icon.
Choose COA under the Company section.
Locate for the account which you wish to delete.
From the Action column, tap on the drop-down and click Delete.
Select Yes to confirm your choice.
Which Accounts I cannot Delete in QuickBooks Desktop?
Few accounts in QuickBooks Desktop are treated as default accounts and you cannot choose to delete them.
A few of such default accounts in QuickBooks, that you cannot delete are:
Undeposited Funds Account.
How to make an Account Active in QuickBooks again?
In this scenario, it is important to provide the process that is required to use a particular inactive account again. Just follow these steps:
Step 1: First choose the Setting option and then choose the option given on the Chart of Accounts.
Step 2: Then choose on the Gear icon that is situated on top of the Action column.
Step 3: Next is select the Include Inactive option.
Step 4: Now you are required to locate the account that you wish to use again.
Step 5: Finally, select on the option that says Make Active.
This is how you make an account active again. Just follow the steps given above. Make sure that you do not miss any step, or else you will fail to make an account active again.