How to Void or Delete a Bill in QuickBooks Online?

by James Antonio

There will be few instances in your business dealings when you would want to delete a bill in QuickBooks. Those instances may include the following situations:

– You recorded the bill as paid in QuickBooks but your supplier did not receive the cheque.
– Or you recorded the bill with an incorrect amount or other details, etc.

When you come across any of the above situations (the list is not exhaustive), then you have two options. Either you can choose to delete the bill from QuickBooks, or instead, you can also select to void it. You should be aware of the following points before making any decision:

  1. If you decide to delete a bill, you should keep in mind that it will be a permanent decision and will delete the transactions permanently from QuickBooks and your bill will be returned to unpaid status.
  2. If you decide to void the bill, the amount of the bill will become zero, but it will not be completely removed, it will remain in the system.
  3. Also, last but not the least, when you delete a bill it will lead the transactions journal book to display bill payment without corresponding bill.

All the above statements are inclined in favour of the voiding of the bill instead of deleting. And we can surely understand the benefits of voiding over delete. Nevertheless, we will discuss the process steps for both the option.

Detailed Process Steps to Delete a Bill in QuickBooks

First, we will discuss the process steps to delete a bill in QuickBooks, because this topic is all about the deletion of the bill, so let us move ahead without further delay:

Deleting a Bill from the Bill Window

Step 1. First of all, you can open the bill by selecting the Expenses from the left bill and after that choose the appropriate bill from the expense transactions list or you can also do the same by going to the Account payable register in the chart of accounts and locate the bill there.

Step 2. Now go to the bill window at the bottom of the screen and click More, after that choose to Delete from the pop-up menu.

Step 3. Lastly, when you are prompted, click on yes, it will seal the process of deleting the bill.

Deleting the Bill without even Opening it

If you want to delete a bill without opening it or going to the bill window, you can follow the below steps:

Step 1. First of all, go to Expenses and then find the bill that you wish to delete on the expenses tab.

Step 2. Now go to the action column and delete the bill by clicking delete from the drop-down menu.

Now when we are well aware of the steps involved in the deletion process, let us see the process steps for voiding the bill in QuickBooks.

Voiding a Single Bill in QuickBooks

Step 1. First of all, go to the transaction page and open the transaction that you wish to void.

Step 2. Now select the Edit menu and click on the void bill or void bill or payment cheque.

Voiding a Multiple Bills in QuickBooks

If you want to void multiple bills in QuickBooks, you can follow the below process.

Step 1. You need to click on List and then select Chart of Accounts.

Step 2. Now double click on the appropriate account payable and open its register.

Step 3. Once you have opened the account payable register, choose the specific bill or bill payment cheque.

Step 4. After that click on the Edit menu and then click on the Void bill or payment cheque.

Step 5. In the last step, click on record and then Yes to seal the process by saving the changes.


Now let us look into some frequently asked questions asked by the user. It will give you more clarity around the topic and related things.

How can I Delete an Online Bank Transaction?

First of all, click on the relevant bank account from the banking tab, and choose the transactions by marking the tick boxes on the left of them in the activity tab. Now go to the toolbar and choose more and then Remove cleared status and then click on tick box left to the transactions again and select delete button from the toolbar.

How can I Remove a Bill from QuickBooks Online?

First Go to reports from the left panel and enter the bill list in the search field. After that, click on the report period drop-down and choose the correct date range and click on the amount to see the transaction details. After that uncheck the tick box for the bill and click on save and close.

Is there a way to Edit a Paid Bill in QuickBooks?

For this purpose, first, move your cursor to account payable and hover over it and then click on bills, click the invoice number of the bill that you wish to change. Once the bill image gets open with an Edit split box, click on Edit. Now edit the amount, also ensure to change the amount field in the expense line item to match the total and click on save.

What are the Steps to Enter a Paid Bill in QuickBooks?

For this, first, click on vendors and choose pay bills. Now choose the bill that you wish the payment to be applied, and click set credits. Now go to the credit tab and put a check-mark on the check and click on Done and lastly hit play selected bill.

How can I Delete the transaction permanently from QuickBooks?

You need to click on the Excluded tab and put the check-mark against the transactions that you want to delete permanently. After that click Delete on batch action column. This will delete the transaction permanently from QuickBooks.

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Imports

Imports

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Exports

Deletes

Deletes

Customization

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Supported Entities/Lists

Dancing Numbers supports all QuickBooks entities that are mentioned below:-

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Receive Payment
Estimate
Credit Memo/Return Receipt
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Sales Order
Statement Charge

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Purchase Order
Item Receipt
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Banking Transactions

Check
Journal Entry
Deposit
Transfer Funds
Bank Statement
Credit Card Statement
Credit Card Charge
Credit Card Credit

Employee Transaction / List

Time Tracking
Employee Payroll
Wage Items

Others

Inventory Adjustment
Inventory Transfer
Vehicle Mileage

Technical Details

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Frequently Asked Questions

 
How and What all can I Export in Dancing Numbers?

You need to click "Start" to Export data From QuickBooks Desktop using Dancing Numbers, and In the export process, you need to select the type you want to export, like lists, transactions, etc. After that, apply the filters, select the fields, and then do the export.

You can export a Chart of Accounts, Customers, Items, and all the available transactions from QuickBooks Desktop.


How can I Import in Dancing Numbers?

To use the service, you have to open both the software QuickBooks and Dancing Numbers on your system. To import the data, you have to update the Dancing Numbers file and then map the fields and import it.


How can I Delete in Dancing Numbers?

In the Delete process, select the file, lists, or transactions you want to delete, then apply the filters on the file and then click on the Delete option.


How can I import Credit Card charges into QuickBooks Desktop?

First of all, Click the Import (Start) available on the Home Screen. For selecting the file, click on "select your file," Alternatively, you can also click "Browse file" to browse and choose the desired file. You can also click on the "View sample file" to go to the Dancing Numbers sample file. Then, set up the mapping of the file column related to QuickBooks fields. To review your file data on the preview screen, just click on "next," which shows your file data.


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XLS, XLXS, etc., are supported file formats by Dancing Numbers.


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Dancing Numbers offers four varieties of plans. The most popular one is the basic plan and the Accountant basic, the Accountant pro, and Accountant Premium.


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How can I Import Price Level List into QuickBooks Desktop through Dancing Numbers?

First, click the import button on the Home Screen. Then click "Select your file" from your system. Next, set up the mapping of the file column related to the QuickBooks field. Dancing Numbers template file does this automatically; you just need to download the Dancing Number Template file.

To review your file data on the preview screen, just click on "next," which shows your file data.


What are some of the features of Dancing Numbers to be used for QuickBooks Desktop?

Dancing Numbers is SaaS-based software that is easy to integrate with any QuickBooks account. With the help of this software, you can import, export, as well as erase lists and transactions from the Company files. Also, you can simplify and automate the process using Dancing Numbers which will help in saving time and increasing efficiency and productivity. Just fill in the data in the relevant fields and apply the appropriate features and it’s done.

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Why should do you change the Employee status instead of deleting them on QuickBooks?

If you are unable to see the option to terminate an employee on your list of active employees on the company payroll, this mostly implies that they have some history. Thus, if you change the employee status instead of deleting it on QuickBooks, the profile and pay records remain in your accounting database without any data loss in your tax payments.


Is it possible to use the Direct Connect option to sync bank transactions and other such details between Bank of America and QuickBooks?

Yes, absolutely. You can use the Direct Connect Option by enrolling for the Direct Connect service which will allow you access to the small business online banking option at bankofamerica.com. This feature allows you to share bills, payments, information, and much more.


Why should do you change the Employee status instead of deleting them on QuickBooks?

If you are unable to see the option to terminate an employee on your list of active employees on the company payroll, this mostly implies that they have some history. Thus, if you change the employee status instead of deleting it on QuickBooks, the profile and pay records remain in your accounting database without any data loss in your tax payments.


What are the various kinds of accounts you could access in QuickBooks?

QuickBooks allows you to access almost all types of accounts, including but not limited to savings account, checking account, credit card accounts, and money market accounts.

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Bulk import, export, and deletion can be performed with simply one-click. A simplified process ensures that you will be able to focus on the core work.

Worried about losing time with an error prone software? Our error free add-on enables you to focus on your work and boost productivity.

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