How to Void or Delete a Bill in QuickBooks Online?

by James Antonio

There will be few instances in your business dealings when you would want to delete a bill in QuickBooks. Those instances may include the following situations:

– You recorded the bill as paid in QuickBooks but your supplier did not receive the cheque.
– Or you recorded the bill with an incorrect amount or other details, etc.

When you come across any of the above situations (the list is not exhaustive), then you have two options. Either you can choose to delete the bill from QuickBooks, or instead, you can also select to void it. You should be aware of the following points before making any decision:

  1. If you decide to delete a bill, you should keep in mind that it will be a permanent decision and will delete the transactions permanently from QuickBooks and your bill will be returned to unpaid status.
  2. If you decide to void the bill, the amount of the bill will become zero, but it will not be completely removed, it will remain in the system.
  3. Also, last but not the least, when you delete a bill it will lead the transactions journal book to display bill payment without corresponding bill.

All the above statements are inclined in favour of the voiding of the bill instead of deleting. And we can surely understand the benefits of voiding over delete. Nevertheless, we will discuss the process steps for both the option.

Detailed Process Steps to Delete a Bill in QuickBooks

First, we will discuss the process steps to delete a bill in QuickBooks, because this topic is all about the deletion of the bill, so let us move ahead without further delay:

Deleting a Bill from the Bill Window

Step 1. First of all, you can open the bill by selecting the Expenses from the left bill and after that choose the appropriate bill from the expense transactions list or you can also do the same by going to the Account payable register in the chart of accounts and locate the bill there.

Step 2. Now go to the bill window at the bottom of the screen and click More, after that choose to Delete from the pop-up menu.

Step 3. Lastly, when you are prompted, click on yes, it will seal the process of deleting the bill.

Deleting the Bill without even Opening it

If you want to delete a bill without opening it or going to the bill window, you can follow the below steps:

Step 1. First of all, go to Expenses and then find the bill that you wish to delete on the expenses tab.

Step 2. Now go to the action column and delete the bill by clicking delete from the drop-down menu.

Now when we are well aware of the steps involved in the deletion process, let us see the process steps for voiding the bill in QuickBooks.

Voiding a Single Bill in QuickBooks

Step 1. First of all, go to the transaction page and open the transaction that you wish to void.

Step 2. Now select the Edit menu and click on the void bill or void bill or payment cheque.

Voiding a Multiple Bills in QuickBooks

If you want to void multiple bills in QuickBooks, you can follow the below process.

Step 1. You need to click on List and then select Chart of Accounts.

Step 2. Now double click on the appropriate account payable and open its register.

Step 3. Once you have opened the account payable register, choose the specific bill or bill payment cheque.

Step 4. After that click on the Edit menu and then click on the Void bill or payment cheque.

Step 5. In the last step, click on record and then Yes to seal the process by saving the changes.

Now let us look into some frequently asked questions asked by the user. It will give you more clarity around the topic and related things.

How can I Delete an Online Bank Transaction?

First of all, click on the relevant bank account from the banking tab, and choose the transactions by marking the tick boxes on the left of them in the activity tab. Now go to the toolbar and choose more and then Remove cleared status and then click on tick box left to the transactions again and select delete button from the toolbar.

How can I Remove a Bill from QuickBooks Online?

First Go to reports from the left panel and enter the bill list in the search field. After that, click on the report period drop-down and choose the correct date range and click on the amount to see the transaction details. After that uncheck the tick box for the bill and click on save and close.

Is there a way to Edit a Paid Bill in QuickBooks?

For this purpose, first, move your cursor to account payable and hover over it and then click on bills, click the invoice number of the bill that you wish to change. Once the bill image gets open with an Edit split box, click on Edit. Now edit the amount, also ensure to change the amount field in the expense line item to match the total and click on save.

What are the Steps to Enter a Paid Bill in QuickBooks?

For this, first, click on vendors and choose pay bills. Now choose the bill that you wish the payment to be applied, and click set credits. Now go to the credit tab and put a check-mark on the check and click on Done and lastly hit play selected bill.

How can I Delete the transaction permanently from QuickBooks?

You need to click on the Excluded tab and put the check-mark against the transactions that you want to delete permanently. After that click Delete on batch action column. This will delete the transaction permanently from QuickBooks.

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