Acumatica vs QuickBooks – ERP Systems Compared

One of the most popular small business financial management programs available today is QuickBooks. It provides a broad range of […]

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One of the most popular small business financial management programs available today is QuickBooks. It provides a broad range of functionalities and items that might satisfy your company’s needs. QuickBooks offers the necessary financial and customer management Irvine Bookkeeping Teamfor many small and medium-sized businesses. Nevertheless, QuickBooks offers restricted features that support you as your company expands.

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It offers a range of products, the basic versions of which start at $10 to $99 each month, with varying degrees of functionality based on the needs of your organization. The issue is that companies frequently compare QuickBooks to more comprehensive Enterprise Resource Planning (ERP) solutions, such as Acumatica. It seems sense that small and medium-sized enterprises would find the price tag extremely alluring, given their limited resources for software.

QuickBooks is designed to be affordable and easy to use. While it’s a terrific place to start, it’s not the same as prospering in the modern digital economy. Acumatica has been a pioneer in the field of rapidly growing businesses. Acumatica offers comprehensive solutions for enterprise resource planning (ERP). Thus, Acumatica can carry on from where QuickBooks ends.

A cloud-based ERP like Acumatica could be a fantastic choice if you feel that your company is outgrowing QuickBooks. While combining features like complex inventory management, sales management, customer tracking, and more, you can keep powerful accounting functionality. Here is a real comparison between Acumatica and QuickBooks, provided by Premier Resellers for both Intuit and Acumatica.

It will be beneficial to compare them clearly. Whereas Acumatica is made to manage various business functions, QuickBooks is accounting software intended for small and medium-sized enterprises. Numerous features from the QuickBooks are present in Acumatica and vice versa. In order to assist you in determining which product is the best fit for your company, this article analyzes the similarities and differences between the goods under comparison. We will discuss the variations between the two in this blog post.

Short Note about Acumatica

In addition to offering financial management tools, Acumatica Cloud ERP is industry-specific and offers a full suite of business software solutions for contract signing, payroll, field service management, manufacturing, inventory, warehouse management, customer management, field service management, equipment maintenance, project accounting, and more. Furthermore, it goes beyond simple bookkeeping and offers all the resources needed to manage assignments, workflows, and business operations by fusing a comprehensive ERP with MRP and Customer Resource Management (CRM). These features are necessary as your company expands in order to centralize data, streamline operations, facilitate departmental data flow, and manage everything in a single system.


With Acumatica, you may manage a variety of tasks and processes unique to your company with solutions for enterprise resource planning (ERP) and customer resource management (CRM). It is designed with small and midmarket organizations in mind and has tools for field service management, manufacturing, distribution, accounting and financial management, and customer service, among other areas.

Expense management, cash management, bank feeds, general ledger, invoicing, billing, accounts receivable, accounts payable, reporting, analysis, budgeting, and payroll are all supported by the Acumatica accounting and financial management modules. QuickBooks also has nearly all of these capabilities.

Acumatica is a full-featured ERP and CRM system, which means it offers you more than just accounting. It provides the tools you need to oversee all of your departments’ activities and operations. This feature becomes crucial as your organisation expands, allowing data to move freely between departments and allowing you to centralize data, streamline procedures, and manage everything with a single key solution.

Short Note about QuickBooks

The 1980s saw the launch of QuickBooks. One example of technological innovation is the cloud-based version of QuickBooks. There are still spaces between even though QBO has a SaaS-based design. Ultimately, QuickBooks is not a true cloud system. System synchronization, customization, and integration requirements were added to the list. It is difficult for QuickBooks to satisfy customer expectations and offer opportunities for expansion. Due to its high maintenance costs, QuickBooks has an adverse effect on financial performance.

Intuit QuickBooks

If you’re small or micro business employs less than 10 people and has a limited selection of products or professional services, QuickBooks is a great tool. To put it another way, QuickBooks probably has all the features you require if your inventory is kept in a small warehouse connected to your office, all of your customer interactions are within a 25-mile radius, and your monthly sales ledger is no more than two pages.

Nevertheless, switching from QuickBooks to an ERP system might provide you with the features you require to increase your sales area and fulfill your potential for expansion if you notice that these business components are causing problems and you picture your company growing from a small to a mid-sized one. When considering converting from QuickBooks to an ERP system, there are two performance metrics to consider.

Businesses should remember that QuickBooks is an accounting solution, not an ERP, and that the most popular versions of the software only provide the capabilities to manage basic accounting tasks in a more advanced form of spreadsheets. Basic QuickBooks versions lack the features necessary to handle non-accounting requirements including payroll, inventory, customer service, and industry-specific needs. QuickBooks Enterprise, which is available at a price point comparable to Acumatica’s starting level but is primarily an accounting solution rather than a complete ERP solution, is required in order to access those capabilities.

Feature Comparison of Acumatica vs. QuickBooks

If your business is expanding, you may encounter some QuickBooks limits. You find spreadsheets used for tracking outside of QuickBooks and manual processes to be frustrating. Perhaps third-party software is required to complete a task that QuickBooks does not support. Alternatively, reports are outdated, which makes it challenging to decide quickly. Acumatica can assist you in overcoming your shortcomings if you find yourself in any of these situations. See how Acumatica picks up where QuickBooks leaves off by examining our complimentary comparison table.

Acumatica, software that gives users a comprehensive, real-time picture of their businesses wherever they are at any time, is the source of this chart.

Built for the cloud, or true cloud*YesNo
Real mobility (works with all devices; requires no additional apps)
Complete ERP functionality
Complete export of a relational databaseYesNo
Personalization with industry-standard instruments
Update according to your timetableYesYes
Adaptable licensing alternatives based on client needs
Several options for deployment
Greater ROI (return on investment)YesNo
As you expand, scaleYesNo

Acumatica Vs. QuickBooks: Detailed Comparison

Non-Cloud Native vs Cloud Native

One example of technological innovation is the cloud-based version of QuickBooks Online. There are still spaces between even though QBO has a SaaS-based design. Ultimately, QuickBooks is not a true cloud system. System synchronization, customization, and integration requirements were added to the list. It is difficult for QuickBooks to satisfy customer expectations and offer opportunities for expansion. Due to its high maintenance costs, QuickBooks has an adverse effect on financial performance.

The foundation of Acumatica, however, is a contemporary cloud-based platform. Acumatica’s architecture can be modified to accommodate evolving company needs. It enables low-code or no-code software integrations with outside programs. Users can access their system with just a web browser from anywhere at any time, as it is a true cloud. On IT infrastructure, this saves money and work. There are two annual updates to the platform. Accelerate your business using Artificial Intelligence and Machine Learning advancements.

Accounting Software vs Full-Scale ERP

Small businesses are the target market for QuickBooks accounting software. Finally, QuickBooks functions as an accounting solution. QuickBooks Enterprise can handle payroll, inventory, and CRM in addition to accounting. Nevertheless, employing QE features comes at a considerable cost. If you want to combine QuickBooks data with other programs, it can be challenging to export information from QuickBooks. In either case, QB is not appropriate for expanding businesses and is costly and time-consuming because of redundant data entering.

The technology that powers Acumatica is industry standard. Heavy demands, a high volume of transactions, and historical data are all supported. Acumatica provides a comprehensive, beginning-to-end perspective of the client in terms of CRM. Additionally, it enables flexible departmental and entity integration for enterprises. You may perform accounting tasks and more using Acumatica. You may centralize data and streamline procedures with the help of the all-in-one platform.

Reporting and Dashboard: Inflexible Vs Insightful

Report creation is a breeze with QuickBooks. However, the information needed to turn a profit is not included in these reports. Because all you can do is execute queries and view the results, customizing reports is particularly challenging. It takes time to export data to Excel. To make the data consolidated, you must regularly reformat. Visibility is hampered by the lack of consistent dashboards. It could be challenging for business owners to make wise decisions as a result.

Role-based dashboards are provided by Acumatica. Staff members can all access Acumatica and personalize their dashboards. The leader can access this combined dashboard on the same platform using their phone. Leaders can now spend time analyzing their business rather than compiling data. Acumatica helps executives make proactive decisions by helping them to think ahead.

Scalability: 30 Users Vs Limitless Users

Your QuickBooks licenses were sufficient for 30 users when you first signed up. This will be a lot if your business is small. However, QuickBooks will be out of the picture if your business grows to include more sites and staff.

An infinite number of users can be supported using Acumatica. There is no cost associated with adding additional members with Acumatica. Instead than paying for each seat that a user takes, you will only pay for the resources you utilize and scale as your company expands.

Accessible Via Internet vs True Cloud Solution

The phrase “true cloud” refers to a system where all of its features are available over the internet and may be accessed without the requirement for additional software licensing or client applications. Despite being available online, QuickBooks Enterprise has not been optimized to be a genuine cloud application, according to the company. Conversely, Acumatica is a genuine cloud solution, with all features and screens designed to provide limitless access to and operation of your solution on any desktop or mobile device having a web browser and internet access.


User-based licensing governs QuickBooks Online. As your company expands, you will therefore need to add or redistribute licensing for more users. Additionally, QuickBooks Online has a limit on the number of employees that can use the system concurrently without the need for additional licensing, and even that has a maximum number of licensing that can be purchased.

Acumatica handles licensing in a different way. Licensing costs are determined by the amount of computer power and resources used by your company, not by the number of users. This is an ideal paradigm for expansion since you may add or remove applications at any time without worrying about the total number of users in the system.

Growth and Scalability

You can only have up to 30 users using QuickBooks Online. Thus, even though it might have been the best option at first, once your company grows beyond a certain scale, you have to assess your options and go forward with a new management strategy. Furthermore, multiple businesses or branches are not supported by QuickBooks Online. Thus, QuickBooks Online cannot be used to manage all areas in a single centralized system if you need to operate various locations.

With expansion in mind, Acumatica was created. It supports business operations across multiple currencies and companies, and it has an infinite user base. Unlike QuickBooks Online and other business management applications, Acumatica has a different user structure. All of the tools and connectors you require to manage your whole company—not just your financial reporting are still available to you whether you employ five people or more than 250.

Notable Distinctive

True Cloud

Acumatica doesn’t require any extra hardware or software to operate on-site or in the cloud. Although QuickBooks Enterprise is available online, even Intuit admits that it hasn’t been prepared to be genuine cloud software.

Complete ERP

Acumatica provides a full-featured ERP and CRM solution for your company. Despite having some of these components, QuickBooks Enterprise is primarily an accounting program rather than a fully functional ERP program.

Complete Relational Database Export

Since QuickBooks accesses the underlying database through a third-party tool, it utilizes a proprietary database and lacks a full export feature. More powerful databases, such Microsoft SQL Server, SAP HANA, or Oracle, are used in the majority of next-generation financial management systems for small and medium-sized enterprises. These alternative solutions, nonetheless, likewise anticipate that the consumer would ultimately switch to an ERP system. QuickBooks is only intended to be used in accounting.

Versatile Licensing Options

Every business is unique, and some would rather incur a one-time capital cost rather than recurring running costs. Subscription licensing is an option for both products; however Acumatica also provides perpetual licensing.

Grow as Your Business Does

Acumatica supports many businesses and multiple currencies and lets you grow as your business does. QuickBooks Enterprise can only support up to 30 users and supports various currencies, but not numerous businesses.


Determining which product has the lowest total cost of ownership is challenging because they fulfill distinct functions. To make sure you obtain software that can develop with your business for several years, we do advise you to exercise careful diligence while choosing a QuickBooks replacement.


If your company is larger than QuickBooks, keep expanding. To assist your company’s growth, modernize your processes with a real cloud ERP system. Please get in touch with our bookkeeping team if you’re having trouble deciding between Acumatica and QuickBooks and would want some advice. We can assist you wherever you are and point you in the direction of the best option for you.

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+1-800-596-0806 or chat with experts.

Frequently Asked Questions

What’s is an ERP?

Accounting and finance, order and inventory management, human resources, and other corporate core operations are all managed by enterprise resource planning (ERP), a centralized software system.

With a cloud ERP system, users use the program online while the software vendor maintains the database, servers, and data center infrastructure. Sometimes, vendors host that is, they run distinct ERP instances for every customer. ERP systems that are provided as software as a service (SaaS) are multi-tenant, which allows the vendor to run a single application while separating client data at the database level to achieve larger economies of scale.

What Makes Acumatica Better Than QuickBooks?

It is evident that each software application falls into a distinct category based on the traits and capabilities that we have examined. ERP software like Acumatica provides integrated capabilities that let you do a range of business tasks. Acumatica can be the tool you need if controlling your business is your top priority.

QuickBooks can be the solution of choice if you’re searching for something that scales with the demands of your expanding business, provides you the best visibility into your accounts, and lets you handle operations outside of accounting. QuickBooks can help you increase sales and customer base by effectively resolving your financial issues, offering a robust feature set for business administration, and integrating with more sophisticated business management software.

Does this solution accommodate various work styles?

Again, you can use Acumatica on almost any device; anywhere you have an Internet connection, because it is entirely browser-based. When the screen size changes, the system adapts automatically. Acumatica follows you wherever you go. Thanks to its mobile apps, you may enjoy the same intuitive experience on a phone, tablet, or desktop.

What is the ease of learning and using the system?

Small business owners are aware that the success of any implementation effort depends on user uptake. However, users won’t utilize software if it scares or annoys them. And when that occurs, the advantages the technology provides to your company will never be fully realised.

Nevertheless, Acumatica excels in one area particularly well: user adoption. Acumatica is incredibly simple to use and learn since it is entirely browser-based. Acumatica can be used by anyone familiar with web browser usage.

Training time is low because there isn’t any extra software to learn.

What kind of post-purchase assistance does the supplier provide?

Acumatica is updated frequently. These enable users to benefit from the most recent developments in web technology and provide them with extra functionality.

Furthermore, you purchase Acumatica through a network of partners like Intelligent Technologies, Inc., just like you do with most ERP software. Our amiable team of professionals will guide you through the entire procedure if you decide to deal with us. You will have our team of specialists guiding you through every step, from software selection to implementation, training, and support.

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