Accounting CS to QuickBooks Data Conversion

Users of Accounting CS can export various kinds of data and transactions for later importation into supported QuickBooks Desktop versions […]

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Users of Accounting CS can export various kinds of data and transactions for later importation into supported QuickBooks Desktop versions from Intuit. In order to avoid having to enter 9 months’ worth of data again, users typically import payroll transactions from Accounting CS into QuickBooks. You can create a file with the extension qbw.qbexportdata using this to export the transactions from Accounting CS. A suitable and straightforward method to export transactions from Accounting CS into QuickBooks is provided in this post.

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The following data formats are exportable from Accounting CS for later importation into QuickBooks Pro, Premier, or Enterprise versions that are currently supported by Intuit. Be aware that the data export for QuickBooks Online is not supported by Accounting CS.

Details on using the Export Client Data wizard to export setup data and transaction data from Accounting CS are provided in this subject. For details on exporting payroll journal entries and reconciliation adjustments using IIF files to QuickBooks.

Short Overview about Accounting CS

Accounting CS is known for Write-up, trial balance, payroll compliance, and financial analysis are all included in one application, a professional all-in-one accounting programme. For faster work operations, it can be integrated with the accounting programmes QuickBooks and UltraTax CS.

Like most accounting businesses, your schedule is jam-packed with the routine tasks that keep your business afloat, leaving little time for developing new clientele or adding more high-value services. You need a whole solution to organize your business’ operations if you want to adopt a more strategic approach. Write-up, trial balance, payroll, financial statement analysis, and more are all included in Accounting CS, our accountant-specific professional accounting software. It is intended for seasoned accountants who manage a variety of clients, giving them the freedom to manage any sector of business and form of entity.

You spend less time looking for and inputting data because a more intelligent interface automatically locates and validates much of the information you require and integrates with other programmes. With cloud-based accounting, your team can communicate from anywhere while working securely in real time with clients. Professional-grade tax and accounting software has never been more productive or open to new possibilities than with Accounting CS.

Short Overview about QuickBooks

For tracking revenue and expenses, there is accounting software called QuickBooks. QuickBooks is widely used by small- and medium-sized business owners. 40 percent of the 3.3 million QuickBooks Online members as of 2019 were small companies. You can select from a number of subscription tiers for QuickBooks Online. Multi-currency functionality is also available at most QuickBooks Online subscription levels.

For companies dealing with foreign clients and suppliers, QuickBooks is helpful. The accounting software programme QuickBooks was developed by Intuit and provides options for handling tax, business, and personal financial matters. In the market there are a number of varieties of desktop applications editions for Windows. Alternatively, you can select any one version from two that are the Mac version or online version. Either the monthly or annual package is compatible with QuickBooks Online. You will be able to access features once you sign up that are appropriate for the kind of business you run. There are additional desktop variations.

Small- and medium-sized business owners are the target audience for features. With other Intuit products, QuickBooks Online integrates. These consist of ProConnect (tax software for accountants) and TurboTax (for the creation of personal income tax returns). Additionally, it interfaces with numerous other apps and software programmes.² these comprise, to name a few, those that handle scheduling, time tracking, document management, payment processing, and inventory management. Users can manage and automate a number of business operations with the help of these integrations and suitable technologies.

Important Notes About Move Data from Accounting CS to QuickBooks

  • If you use Accounting CS to import and export client data from QuickBooks, you can save time by using the Export Client Data Wizard to map current data (accounts, vendors, and so forth) within Accounting CS to the corresponding items in QuickBooks based on the mappings used during the previous import of QuickBooks data client data. You will need to manually map your accounts each time you export data if you just utilize Accounting CS for exports.
  • Transactions can only be moved if they were initially entered in Accounting CS or if they were first retrieved from QuickBooks and changed there.
  • If there are any customer records in the export file that do not already exist in QuickBooks during the import, you can choose Add as is in the corresponding mapping screens.

Which Types of Transactions Move Data from Accounting CS to QuickBooks


Sales revenue is credited and the deposit, a current liability, is deducted. Another definition of a client deposit is the sum of money placed at a bank. No cash earnings are made, thus the money is debited from the bank and credited to the customer’s deposit account.


A check is an official document that is written, dated, and signed and instructs a bank to pay the bearer a certain amount of money. A financial institution must follow the instructions on a check to transfer money from the payer’s account to the payee’s or that person’s account.


Payment can be defined as the exchange of money, products, or services for goods and services that all are provided in acceptable quantities and that have been previously agreed upon by all the parties.

Bank Reconciliation

The process of bank reconciliation involves comparing your company’s bank statements to your own records to make sure all transactions are recorded. Effective bank reconciliation procedures will help you spot any anomalies in your company’s data and guard against fraud and account theft.

Journal Entries

An entry in your journal serves as a record of a transaction in your company’s books. For each and every transaction, at least two journal entries must be made in the bookkeeping double-entry. A bookkeeper will record all of the changes that a transaction can bring about in a firm because they can be rather numerous.

Export Options

You have the option to choose the application from which to export client data, as well as the data types to omit from the export, before you export customer data into QuickBooks.

  • Click the Integration tab under Setup and then Clients.
  • From the client list, choose the relevant client, and then click the Edit button.
  • Click the Ellipsis button after choosing QuickBooks from the Export to programme drop-down list.
  • Check all the appropriate boxes in the Export Client Data – Options dialogue. The various checks and liabilities can each have a default reference that you can configure, exclude inactive items from, and give specific data for.
  • Returning to the Clients screen, click OK, and then press Enter to save the customer record.

Method 1: Exporting Method in Accounting CS

Use of QuickBooks Data Utility

  • The Export Client Data Wizard can be accessed by selecting File and from the drop down menu select Export and then Client Data.
  • Choose QuickBooks as the export type after choosing the client from which you wish to import data on the Source Data page.
  • Select Export through the QuickBooks Data Utility (QBgenxfer file) in the Type of file to create an area, and then enter or browse to the folder where you save the client’s QuickBooks data.
  • You must choose the time frame for the export of client data. If the Include already exported transactions checkbox is selected, QuickBooks will display the transactions that have already been exported. Select Next.

Exporting Data Directly in QuickBooks

The capability to export data directly to a QBW file is not accessible if your company uses Accounting CS in the Virtual Office CS, Software as a Service, or another terminal server environment. You or your client must have the CS QuickBooks Data Utility v.15.0 or higher installed in order to transfer the export file from Accounting CS to QuickBooks.

The following are needed in order to export data straight to a QBW file:

  • The machine handling the import must have QuickBooks installed on it.
  • When exporting data from QuickBooks, the company database must be open. (The export process does not change the data files in QuickBooks in any way.)
    • For the Export Client Data Wizard to launch, select File > Export > Client Data.
    • Choose the client from which you wish to import data on the Source Data page. Then, under Export Type, choose QuickBooks.
    • Select Export directly to QuickBooks (.QBW file) in the entry for the type of file to create. Enter or navigate to the location where you save the client’s QuickBooks data in the File Location field, and then select the appropriate .QBW file to save the export data in.
    • Choose the time period for which to export client data. Check the box next to Include previously exported transactions to view the transactions that have already been exported to QuickBooks. Activate Next.

Mapping of QuickBooks Data to Accounting CS Items

Use the following mapping screens to link Accounting CS export items to their QuickBooks equivalents. If you want to bypass the data-mapping screens that don’t need your input, select the bypass optional mapping tabs box in the Source Data screen.

Bank Account

Click next after assigning a QuickBooks bank-type account to each Accounting CS bank account.

Chart of Accounts

By assigning each account in the Chart of Accounts to a corresponding account in the QuickBooks Chart of Accounts, follow the on-screen instructions by clicking Next.

Code Segments

Click next after assigning a QuickBooks class to each Accounting CS segment.


Click Next to map each Accounting CS employee to a corresponding employee in QuickBooks.


Then click Next to link each Accounting CS vendor to their matching QuickBooks vendor.

Select Transaction and Export

  • Choose the transactions you want to export from the Transactions screen. Select Next.
  • Verify any issues that arose during the export on the Export Complete panel. You can print them and, if necessary, repair any errors or failures by taking the proper steps.
  • Choose Finish from the menu.
  • The operation is finished if you export straight to a QBW file. If you utilize the CS QuickBooks Data Utility, the file is now prepared for import into QuickBooks as explained in the Using the CS QuickBooks Data Utility method.

In order to export payroll transactions from Accounting CS into QuickBooks, you should use the advice QuickBooks provided above. To get the exporting procedure done effectively, it could take a little while, but it is advised that you carefully carry out each and every step. This guide will be very helpful for you in moving Data from Accounting CS to QuickBooks. But still if you have any issue then you can call us. We have Dancing Numbers team who are specialized in transferring the data from accounting CS to QuickBooks. They will guide you further in resolving your issue and make your work easy. This will help you complete your job easily and more quickly.

Accounting Professionals, CPA, Enterprises, Owners
Accounting Professionals

Looking for a professional expert to get the right assistance for your problems? Here, we have a team of professional and experienced team members to fix your technical, functional, data transfer, installation, update, upgrade, or data migrations errors. We are here at Dancing Numbers available to assist you with all your queries. To fix these queries you can get in touch with us via a toll-free number
+1-800-596-0806 or chat with experts.

Frequently Asked Questions

For What Purposes does Accounting CS?

Write-up, trial balance, payroll compliance, and financial analysis are all included in one application called Accounting CS, a professional all-in-one accounting programme. For faster work operations, it can be integrated with the accounting programmes QuickBooks and UltraTax CS.

Do CSV Files work with QuickBooks?

To have transactions imported into QuickBooks automatically, you can link your bank and credit card accounts. If you need to go further back, you can manually download transaction CSV files from your bank and submit them to your accounting software for CSV import.

Are CA and CS Equal?

The Institute of Chartered Accountants of India (ICAI) confers the title “Chartered Accountant” (CA) on professionals. The Institute of Company Secretaries of India, on the other hand, grants the professional designation of “Company Secretary” (CS).

What kind of File is the Accountant’s Copy for QuickBooks?

A file with a .QBX extension is produced by QuickBooks when you create a backup of your company file for your accountant. You export and email your accountant this file. When your accountant views the backup, a copy file for accountants is created.

What Exactly is a QuickBooks Accountant Transfer File?

If you require your accountant to check your accounts, an Accountant’s Copy is the best option. You can work on your company file concurrently. The file is saved on an Intuit server using the Accountant’s Copy file transfer service, where you can safely exchange information with your accountant.