QuickBooks for Churches: Church Accounting Software

QuickBooks is the industry standard for business accounting. Even though there is a high learning curve, company owners are aware […]

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QuickBooks is the industry standard for business accounting. Even though there is a high learning curve, company owners are aware that the time spent on learning how to utilize it will pay off when they balance their budget or file their taxes. You will be astounded by what QuickBooks can achieve for your business if you put it up and make use of its capabilities.

Save Time, Reduce Errors, and Improve Accuracy

Dancing Numbers helps small businesses, entrepreneurs, and CPAs to do smart transferring of data to and from QuickBooks Desktop. Utilize import, export, and delete services of Dancing Numbers software.

QuickBooks also helps you in assisting your church or organization with payroll, Chart of Accounts management, budget balancing, tracking income and spending, and can even produce contribution statements for your contributors. It contains all the information about a busy church administrator or bookkeeper who needs to manage your church’s finances effectively.

Many church leaders believe that utilizing QuickBooks for church will be a match made in heaven because of QuickBooks’ reputation as a potent accounting tool plus some word-of-mouth endorsements from friends and church members. Before deciding to manage QuickBooks for their church, ministry leaders should take a few factors into account. In this article you came to know details about the QuickBooks for church.

About QuickBooks For Church

Each money your church receives can be allocated to a certain location with the help of QuickBooks. Therefore, whenever you receive tithes, you may keep track of where it goes by committee, program, or fund. If your church uses the fund accounting technique, this is extremely beneficial.

As a result, it will be simple for you to see how much money your church has available and what costs are being paid with it. As a result, your church will have all it needs on hand when it comes to making a case for sponsorship or giving impact statistics.

Additionally, different church members can utilize the program simultaneously which is due to the availability of various user accounts with individual access rights. If volunteers are doing your bookkeeping, this is extremely beneficial.

Therefore, QuickBooks simplifies church accounting, allowing you to focus more of your time on helping your community and less time worrying about the funds you raise.

Additionally, your work becomes completely hassle-free if you use Donorbox for your church’s fundraising efforts. To make it simple to manage your donations, Donor box simply interacts with QuickBooks. For churches, QuickBooks greatly streamlines the entire accounting process with its adaptable, strong features.

About Church Accounting Funds

It is important that you have knowledge about funds first because it plays a significant part in QuickBooks for churches. Following are the type of accounting that take place in church and in which QuickBooks plays an important role.

Fund Accounting

Fund accounting is an accounting method that churches and charitable organizations use to keep track of the money that has been assigned for a ministry fund, which is a fund that is utilized for a specific project or activity. Because these organizations are not concerned with assets vs. liabilities, fund accounting is exclusively for churches and ministries.

Accountability is given more weight than profits in fund accounting. It maintains tabs on where money comes from, where it goes, and how to utilize it most effectively. The emphasis on accountability ensures that funds are spent in a way that supports the organization and its objectives.

In fund accounting, Each dollar is allocated to a certain fund and utilized solely for that fund. For instance, if a donor specifies that they want their donation to go toward the nonprofit’s single moms ministry, the nonprofit is required to utilize that money exclusively for that reason.

Business Accounting

Any area of an organization that the business owners think vital may be funded with profits in a business. Every dollar a business makes may be put to good use by covering expenses like an employee’s salary, utilities, a new computer, new furniture, a Facebook advertisement, etc. The remaining earnings can be allocated in any way by the company’s executives, provided they pay their taxes. Businesses can utilize their money anyway they see fit, even if a publicly traded corporation will be subject to greater regulation about how it manages money.

Non Profit Accounting

For good reason, companies and nonprofits are held to different standards. Donors must be assured that their contributions are supporting a deserving cause in order for them to stay on board. Donors frequently contribute to specified ministry funds at churches, such as those for missions, education, or the acquisition of real estate. Donations made to these initiatives must be put to their intended use. Church accounting must take this fact into account.

Type of QuickBooks Best for Church

QuickBooks Online

QuickBooks Online, Which we rank as the top small company accounting program, seems to be a versatile choice for churches. It doesn’t have built-in church administration functions, but its features can aid in managing finances and assets in your church. Users of QuickBooks Online may set up the software for church accounting by employing class and location monitoring.

Its extensive network of ProAdvisors, who can assist you with bookkeeping and setup, is another decisive factor. Finding a ProAdvisor with experience in church and nonprofit accounting would be really beneficial. If you want desktop accounting software with features particular to nonprofits but yet similar to QuickBooks Online, We advise QuickBooks Premier Plus Nonprofit.

Four Tiers of QuickBooks Online are:

  • Simple Start Which costs $15 Per Month.
  • Essential Which cost $27.50 Per Month.
  • Plus Which cost $ 42.50 Per Month.
  • Advance Which cost $ 100 Per Month.

Key Points of QuickBooks Online are:

  • Explained Setup.
  • Tracking of Income and expenses.
  • Invoicing and Payments.
  • Reporting of Tools.
  • Management of Tax Deduction.
  • Receipt Capture.
  • Overview of Cash flow.
  • Sales and Sales Tax.
  • Estimates.

However, QuickBooks advises churches and other places of worship to choose either the Plus or Advanced levels. This is due to the fact that some of the more sophisticated functions, such as bill management and numerous users, are especially beneficial for churches trying to expand.

Advantages of QuickBooks Online are:

  • Convenience: Since your accounting tools are accessible from any computer or smartphone, you can take around your bookkeeping in your pocket.
  • Integration with Apps: Although QuickBooks Online has a lot more connectors than QuickBooks Desktop, they’re still quite user-friendly.
  • Easy Information Sharing: Your accountant can access anything they require directly, eliminating the need for you to download a file and submit it to them securely.
  • Affordable: Churches may more easily pay for what they require and nothing more with the help of four distinct tiers.

QuickBooks Desktop

Businesses and organizations of many sizes, including churches and other religious institutions, utilize the well-known accounting program QuickBooks Desktop. Although QuickBooks Desktop itself is a flexible tool, there are a few particular concerns and features that might be helpful when using it for church accounting. Integration with other programs and services is possible with QuickBooks Desktop, including platforms for accepting donations online or church administration software. This can make the reporting and data entering operations more efficient.

For your church’s particular accounting requirements, QuickBooks Desktop may need to be customized and set up. For tax compliance and financial transparency, especially for tax-exempt organizations like churches, it’s critical to maintain correct records.

Tiers of QuickBooks Desktop are

  • Premier Plus is for $799 Per Year.
  • Enterprise is of $1269 Per Year.

The capacity to personalize is the largest distinction between each grade, albeit each one gives some considerable accounting capability. For maximum utility for your church, the Enterprise level offers significant customization options and up to 40 users.

Cloud access and Salesforce CRM connectivity are also available as add-ons for enterprise.

Advantages of QuickBooks Desktop are

  • Offline Access: Since your accounting tools are locally stored on your computer, you can access them even when there is no internet connection.
  • Increase in Capability of Reporting: On QuickBooks Desktop, you may run more intricate reports and look over more data.
  • More Intuitive: Although this is always shifting as Intuit works on QuickBooks Online, some customers claim to feel more at ease using QuickBooks Desktop.

Benefits of QuickBooks For Churches

  • QuickBooks is very good for those churches who are seeking adaptable internet bookkeeping software for church accountancy.
  • Churches with a small number of members can easily manage their funds with the help of QuickBooks.
  • QuickBooks online is best for those churches that wish to hire a QuickBooks ProAdvisor to handle their accounting.
  • The two of you will have a common language. This will save you money in labor costs and a ton of hassles if your church’s finances are really complicated.
  • QuickBooks ProAdvisor helps you in continually sharing your books.
  • Endless Free Customer Service.
  • Except for Simple Start, the monthly pricing covers numerous users.
  • Tracking of classes and locations that may be used to track grants, gifts, and money.
  • Access to a Large Community of QuickBooks ProAdvisors that work as CPAs and bookkeepers.
  • QuickBooks Live offers help with Payroll.
  • Capable of Transitioning to QuickBooks Desktop if required.
  • QuickBooks Online Advanced may support up to 25 users.
  • The ability to Reconcile Bank Accounts both with and without Bank Feeds.

Features of Church Management

Tracking of Class

Class tracking is a fantastic feature of the QuickBooks. To keep track of money, gifts, or promises, utilize this tool. It is adaptable for church accounting since classes may be tailored to your requirements.

Account access is easy

You may easily invite a volunteer CPA from your church to assist you with account management if you have one. An accountant that you invite is not included in the user limit. You may invite up to three accountants for versions of QuickBooks Plus and above.

Access to Bookkeeping assistance

If you want assistance with your bookkeeping, QuickBooks Live is a unique QuickBooks tool that enables you to collaborate with a QuickBooks Advisor. You may obtain basic cleansing services, continuous bookkeeping, and financial statement creation for a beginning monthly fee of $200. Your typical company costs may affect the cost.

Tracking of Location

QuickBooks location tracking feature may be used to track church events in addition to classes. Locations can keep track of their assets, obligations, revenue, and outgoings.

Conclusion

While selecting the best accounting software for your church you must keep the budget, size, and specific requirements of your church in your mind. While in our guide, we suggest QuickBooks because of its powerful, adaptable, and user-friendly features for church accounting. We advise QuickBooks if your church wishes to concentrate more on the financial side of things. Due to its infinite user capacity and ability to handle different money, churches started using it. QuickBooks had a cost-effective payroll add-on for your church. In case you face any issue contact us our Dancing Numbers team will help you in resolving your issue.

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+1-800-596-0806 or chat with experts.


Frequently Asked Questions

Is Reporting to the IRS Done by QuickBooks Online?

An organization’s W-2s, W-3s, and 1099s will be filed with the IRS using QuickBooks Online.

What Portion of Online Contributions is taken by QuickBooks?

For debit transactions, QuickBooks levies a 2.4% + $0.25 fee and 1% for ACH transactions.

How Should Churches Handle their Finances?

The fund-based single-entry accounting system included in your church management software account is the most effective approach to handle church funds. In this way, you may use an accounting technique that is tailored to the requirements of a church and is integrated into the same application that you use to oversee the rest of your ministry.

What Types of Financial Statements are Used in Churches?

As churches are nonprofit organizations, their financial records differ, at least in nomenclature. Statement of Activities and Statement of Financial Position are the names given to the profit and loss (P&L) statement and balance sheet, respectively, for churches. A unique financial document known as the document of Functional Expenses is also available to churches and charitable organizations.

Which QuickBooks Edition is most Suitable for Churches?

The two plans that may be set up for church accounting are QuickBooks Online Plus and Advanced. In addition, QuickBooks Premier Nonprofit is the desktop alternative if you prefer desktop accounting software.

Features of Dancing Numbers for QuickBooks Desktop

Imports

Imports

Exports

Exports

Deletes

Deletes

Customization

Customization

Supported Entities/Lists

Dancing Numbers supports all QuickBooks entities that are mentioned below:-

Customer Transactions

Invoice
Receive Payment
Estimate
Credit Memo/Return Receipt
Sales Receipt
Sales Order
Statement Charge

Vendor Transactions

Bill
Bill Payment
Purchase Order
Item Receipt
Vendor Credit

Banking Transactions

Check
Journal Entry
Deposit
Transfer Funds
Bank Statement
Credit Card Statement
Credit Card Charge
Credit Card Credit

Employee Transaction / List

Time Tracking
Employee Payroll
Wage Items

Others

Inventory Adjustment
Inventory Transfer
Vehicle Mileage

Technical Details

Easy Process

Bulk import, export, and deletion can be performed with simply one-click. A simplified process ensures that you will be able to focus on the core work.

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Worried about losing time with an error prone software? Our error free add-on enables you to focus on your work and boost productivity.

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We provide round the clock technical assistance with an assurance of resolving any issues within minimum turnaround time.

Pricing

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Importer, Exporter & Deleter

*See our Pricing for up to 3 Company Files

$199/- Per Year

Pricing includes coverage for users
  • Services Include:
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  • Unlimited Import
  • Unlimited Delete

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Accountant Basic

*See our Pricing for up to 10 Company Files.

$499/- Per Year

Pricing includes coverage for users
  • Services Include:
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  • Unlimited Users
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  • Upto 10 companies

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Accountant Pro

*See our Pricing for up to 20 Company Files.

$899/- Per Year

Pricing includes coverage for users
  • Services Include:
  • Importer, Exporter, Deleter
  • Unlimited Users
  • Unlimited Records
  • Up to 20 companies

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Accountant Premium

*See our Pricing for up to 50 Company Files.

$1999/- Per Year

Pricing includes coverage for users
  • Services Include:
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  • Unlimited Users
  • Unlimited Records
  • Up to 50 companies

Dancing Numbers: Case Study

Frequently Asked Questions

 
How and What all can I Export in Dancing Numbers?

You need to click "Start" to Export data From QuickBooks Desktop using Dancing Numbers, and In the export process, you need to select the type you want to export, like lists, transactions, etc. After that, apply the filters, select the fields, and then do the export.

You can export a Chart of Accounts, Customers, Items, and all the available transactions from QuickBooks Desktop.


How can I Import in Dancing Numbers?

To use the service, you have to open both the software QuickBooks and Dancing Numbers on your system. To import the data, you have to update the Dancing Numbers file and then map the fields and import it.


How can I Delete in Dancing Numbers?

In the Delete process, select the file, lists, or transactions you want to delete, then apply the filters on the file and then click on the Delete option.


How can I import Credit Card charges into QuickBooks Desktop?

First of all, Click the Import (Start) available on the Home Screen. For selecting the file, click on "select your file," Alternatively, you can also click "Browse file" to browse and choose the desired file. You can also click on the "View sample file" to go to the Dancing Numbers sample file. Then, set up the mapping of the file column related to QuickBooks fields. To review your file data on the preview screen, just click on "next," which shows your file data.


Which file types are supported by Dancing Numbers?

XLS, XLXS, etc., are supported file formats by Dancing Numbers.


What is the pricing range of the Dancing Numbers subscription Plan?

Dancing Numbers offers four varieties of plans. The most popular one is the basic plan and the Accountant basic, the Accountant pro, and Accountant Premium.


How can I contact the customer service of Dancing Numbers if any issue arises after purchasing?

We provide you support through different channels (Email/Chat/Phone) for your issues, doubts, and queries. We are always available to resolve your issues related to Sales, Technical Queries/Issues, and ON boarding questions in real-time. You can even get the benefits of anytime availability of Premium support for all your issues.


How can I Import Price Level List into QuickBooks Desktop through Dancing Numbers?

First, click the import button on the Home Screen. Then click "Select your file" from your system. Next, set up the mapping of the file column related to the QuickBooks field. Dancing Numbers template file does this automatically; you just need to download the Dancing Number Template file.

To review your file data on the preview screen, just click on "next," which shows your file data.


What are some of the features of Dancing Numbers to be used for QuickBooks Desktop?

Dancing Numbers is SaaS-based software that is easy to integrate with any QuickBooks account. With the help of this software, you can import, export, as well as erase lists and transactions from the Company files. Also, you can simplify and automate the process using Dancing Numbers which will help in saving time and increasing efficiency and productivity. Just fill in the data in the relevant fields and apply the appropriate features and it’s done.

Furthermore, using Dancing Numbers saves a lot of your time and money which you can otherwise invest in the growth and expansion of your business. It is free from any human errors, works automatically, and has a brilliant user-friendly interface and a lot more.


Why should do you change the Employee status instead of deleting them on QuickBooks?

If you are unable to see the option to terminate an employee on your list of active employees on the company payroll, this mostly implies that they have some history. Thus, if you change the employee status instead of deleting it on QuickBooks, the profile and pay records remain in your accounting database without any data loss in your tax payments.


Is it possible to use the Direct Connect option to sync bank transactions and other such details between Bank of America and QuickBooks?

Yes, absolutely. You can use the Direct Connect Option by enrolling for the Direct Connect service which will allow you access to the small business online banking option at bankofamerica.com. This feature allows you to share bills, payments, information, and much more.


Why should do you change the Employee status instead of deleting them on QuickBooks?

If you are unable to see the option to terminate an employee on your list of active employees on the company payroll, this mostly implies that they have some history. Thus, if you change the employee status instead of deleting it on QuickBooks, the profile and pay records remain in your accounting database without any data loss in your tax payments.


What are the various kinds of accounts you could access in QuickBooks?

QuickBooks allows you to access almost all types of accounts, including but not limited to savings account, checking account, credit card accounts, and money market accounts.

Get Support

Bulk import, export, and deletion can be performed with simply one-click. A simplified process ensures that you will be able to focus on the core work.

Worried about losing time with an error prone software? Our error free add-on enables you to focus on your work and boost productivity.

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