QuickBooks for Churches: Church Accounting Software

QuickBooks is the industry standard for business accounting. Even though there is a high learning curve, company owners are aware […]

QuickBooks is the industry standard for business accounting. Even though there is a high learning curve, company owners are aware that the time spent on learning how to utilize it will pay off when they balance their budget or file their taxes. You will be astounded by what QuickBooks can achieve for your business if you put it up and make use of its capabilities.

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QuickBooks also helps you in assisting your church or organization with payroll, Chart of Accounts management, budget balancing, tracking income and spending, and can even produce contribution statements for your contributors. It contains all the information about a busy church administrator or bookkeeper who needs to manage your church’s finances effectively.

Many church leaders believe that utilizing QuickBooks for church will be a match made in heaven because of QuickBooks’ reputation as a potent accounting tool plus some word-of-mouth endorsements from friends and church members. Before deciding to manage QuickBooks for their church, ministry leaders should take a few factors into account. In this article you came to know details about the QuickBooks for church.

About QuickBooks For Church

Each money your church receives can be allocated to a certain location with the help of QuickBooks. Therefore, whenever you receive tithes, you may keep track of where it goes by committee, program, or fund. If your church uses the fund accounting technique, this is extremely beneficial.

As a result, it will be simple for you to see how much money your church has available and what costs are being paid with it. As a result, your church will have all it needs on hand when it comes to making a case for sponsorship or giving impact statistics.

Additionally, different church members can utilize the program simultaneously which is due to the availability of various user accounts with individual access rights. If volunteers are doing your bookkeeping, this is extremely beneficial.

Therefore, QuickBooks simplifies church accounting, allowing you to focus more of your time on helping your community and less time worrying about the funds you raise.

Additionally, your work becomes completely hassle-free if you use Donorbox for your church’s fundraising efforts. To make it simple to manage your donations, Donor box simply interacts with QuickBooks. For churches, QuickBooks greatly streamlines the entire accounting process with its adaptable, strong features.

About Church Accounting Funds

It is important that you have knowledge about funds first because it plays a significant part in QuickBooks for churches. Following are the type of accounting that take place in church and in which QuickBooks plays an important role.

Fund Accounting

Fund accounting is an accounting method that churches and charitable organizations use to keep track of the money that has been assigned for a ministry fund, which is a fund that is utilized for a specific project or activity. Because these organizations are not concerned with assets vs. liabilities, fund accounting is exclusively for churches and ministries.

Accountability is given more weight than profits in fund accounting. It maintains tabs on where money comes from, where it goes, and how to utilize it most effectively. The emphasis on accountability ensures that funds are spent in a way that supports the organization and its objectives.

In fund accounting, Each dollar is allocated to a certain fund and utilized solely for that fund. For instance, if a donor specifies that they want their donation to go toward the nonprofit’s single moms ministry, the nonprofit is required to utilize that money exclusively for that reason.

Business Accounting

Any area of an organization that the business owners think vital may be funded with profits in a business. Every dollar a business makes may be put to good use by covering expenses like an employee’s salary, utilities, a new computer, new furniture, a Facebook advertisement, etc. The remaining earnings can be allocated in any way by the company’s executives, provided they pay their taxes. Businesses can utilize their money anyway they see fit, even if a publicly traded corporation will be subject to greater regulation about how it manages money.

Non Profit Accounting

For good reason, companies and nonprofits are held to different standards. Donors must be assured that their contributions are supporting a deserving cause in order for them to stay on board. Donors frequently contribute to specified ministry funds at churches, such as those for missions, education, or the acquisition of real estate. Donations made to these initiatives must be put to their intended use. Church accounting must take this fact into account.

Type of QuickBooks Best for Church

QuickBooks Online

QuickBooks Online, Which we rank as the top small company accounting program, seems to be a versatile choice for churches. It doesn’t have built-in church administration functions, but its features can aid in managing finances and assets in your church. Users of QuickBooks Online may set up the software for church accounting by employing class and location monitoring.

Its extensive network of ProAdvisors, who can assist you with bookkeeping and setup, is another decisive factor. Finding a ProAdvisor with experience in church and nonprofit accounting would be really beneficial. If you want desktop accounting software with features particular to nonprofits but yet similar to QuickBooks Online, We advise QuickBooks Premier Plus Nonprofit.

Four Tiers of QuickBooks Online are:

  • Simple Start Which costs $15 Per Month.
  • Essential Which cost $27.50 Per Month.
  • Plus Which cost $ 42.50 Per Month.
  • Advance Which cost $ 100 Per Month.

Key Points of QuickBooks Online are:

  • Explained Setup.
  • Tracking of Income and expenses.
  • Invoicing and Payments.
  • Reporting of Tools.
  • Management of Tax Deduction.
  • Receipt Capture.
  • Overview of Cash flow.
  • Sales and Sales Tax.
  • Estimates.

However, QuickBooks advises churches and other places of worship to choose either the Plus or Advanced levels. This is due to the fact that some of the more sophisticated functions, such as bill management and numerous users, are especially beneficial for churches trying to expand.

Advantages of QuickBooks Online are:

  • Convenience: Since your accounting tools are accessible from any computer or smartphone, you can take around your bookkeeping in your pocket.
  • Integration with Apps: Although QuickBooks Online has a lot more connectors than QuickBooks Desktop, they’re still quite user-friendly.
  • Easy Information Sharing: Your accountant can access anything they require directly, eliminating the need for you to download a file and submit it to them securely.
  • Affordable: Churches may more easily pay for what they require and nothing more with the help of four distinct tiers.

QuickBooks Desktop

Businesses and organizations of many sizes, including churches and other religious institutions, utilize the well-known accounting program QuickBooks Desktop. Although QuickBooks Desktop itself is a flexible tool, there are a few particular concerns and features that might be helpful when using it for church accounting. Integration with other programs and services is possible with QuickBooks Desktop, including platforms for accepting donations online or church administration software. This can make the reporting and data entering operations more efficient.

For your church’s particular accounting requirements, QuickBooks Desktop may need to be customized and set up. For tax compliance and financial transparency, especially for tax-exempt organizations like churches, it’s critical to maintain correct records.

Tiers of QuickBooks Desktop are

  • Premier Plus is for $799 Per Year.
  • Enterprise is of $1269 Per Year.

The capacity to personalize is the largest distinction between each grade, albeit each one gives some considerable accounting capability. For maximum utility for your church, the Enterprise level offers significant customization options and up to 40 users.

Cloud access and Salesforce CRM connectivity are also available as add-ons for enterprise.

Advantages of QuickBooks Desktop are

  • Offline Access: Since your accounting tools are locally stored on your computer, you can access them even when there is no internet connection.
  • Increase in Capability of Reporting: On QuickBooks Desktop, you may run more intricate reports and look over more data.
  • More Intuitive: Although this is always shifting as Intuit works on QuickBooks Online, some customers claim to feel more at ease using QuickBooks Desktop.

Benefits of QuickBooks For Churches

  • QuickBooks is very good for those churches who are seeking adaptable internet bookkeeping software for church accountancy.
  • Churches with a small number of members can easily manage their funds with the help of QuickBooks.
  • QuickBooks online is best for those churches that wish to hire a QuickBooks ProAdvisor to handle their accounting.
  • The two of you will have a common language. This will save you money in labor costs and a ton of hassles if your church’s finances are really complicated.
  • QuickBooks ProAdvisor helps you in continually sharing your books.
  • Endless Free Customer Service.
  • Except for Simple Start, the monthly pricing covers numerous users.
  • Tracking of classes and locations that may be used to track grants, gifts, and money.
  • Access to a Large Community of QuickBooks ProAdvisors that work as CPAs and bookkeepers.
  • QuickBooks Live offers help with Payroll.
  • Capable of Transitioning to QuickBooks Desktop if required.
  • QuickBooks Online Advanced may support up to 25 users.
  • The ability to Reconcile Bank Accounts both with and without Bank Feeds.

Features of Church Management

Tracking of Class

Class tracking is a fantastic feature of the QuickBooks. To keep track of money, gifts, or promises, utilize this tool. It is adaptable for church accounting since classes may be tailored to your requirements.

Account access is easy

You may easily invite a volunteer CPA from your church to assist you with account management if you have one. An accountant that you invite is not included in the user limit. You may invite up to three accountants for versions of QuickBooks Plus and above.

Access to Bookkeeping assistance

If you want assistance with your bookkeeping, QuickBooks Live is a unique QuickBooks tool that enables you to collaborate with a QuickBooks Advisor. You may obtain basic cleansing services, continuous bookkeeping, and financial statement creation for a beginning monthly fee of $200. Your typical company costs may affect the cost.

Tracking of Location

QuickBooks location tracking feature may be used to track church events in addition to classes. Locations can keep track of their assets, obligations, revenue, and outgoings.


While selecting the best accounting software for your church you must keep the budget, size, and specific requirements of your church in your mind. While in our guide, we suggest QuickBooks because of its powerful, adaptable, and user-friendly features for church accounting. We advise QuickBooks if your church wishes to concentrate more on the financial side of things. Due to its infinite user capacity and ability to handle different money, churches started using it. QuickBooks had a cost-effective payroll add-on for your church. In case you face any issue contact us our Dancing Numbers team will help you in resolving your issue.

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Frequently Asked Questions

Is Reporting to the IRS Done by QuickBooks Online?

An organization’s W-2s, W-3s, and 1099s will be filed with the IRS using QuickBooks Online.

What Portion of Online Contributions is taken by QuickBooks?

For debit transactions, QuickBooks levies a 2.4% + $0.25 fee and 1% for ACH transactions.

How Should Churches Handle their Finances?

The fund-based single-entry accounting system included in your church management software account is the most effective approach to handle church funds. In this way, you may use an accounting technique that is tailored to the requirements of a church and is integrated into the same application that you use to oversee the rest of your ministry.

What Types of Financial Statements are Used in Churches?

As churches are nonprofit organizations, their financial records differ, at least in nomenclature. Statement of Activities and Statement of Financial Position are the names given to the profit and loss (P&L) statement and balance sheet, respectively, for churches. A unique financial document known as the document of Functional Expenses is also available to churches and charitable organizations.

Which QuickBooks Edition is most Suitable for Churches?

The two plans that may be set up for church accounting are QuickBooks Online Plus and Advanced. In addition, QuickBooks Premier Nonprofit is the desktop alternative if you prefer desktop accounting software.

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