How to Add a Discount to an Invoice in QuickBooks

QuickBooks is a globally recommended small business accounting software that businesses of all classes use for managing income and expenses […]

Voiced by Amazon Polly

QuickBooks is a globally recommended small business accounting software that businesses of all classes use for managing income and expenses while keeping the track of the financial health of their organization. This smart accounting application can be used for the invoicing customers, paying bills, generating reports, including preparing taxes. The QuickBooks product range also encompasses myriad of features which work absolute for all kinds of users, right from a freelancer to a midsized business.

Save Time, Reduce Errors, and Improve Accuracy

Dancing Numbers helps small businesses, entrepreneurs, and CPAs to do smart transferring of data to and from QuickBooks Desktop. Utilize import, export, and delete services of Dancing Numbers software.

What is Discount?

Discount is the deduction from the total amount of the product which is offered by the seller to its customer. This can be offered in an attempt to reward the customer, which, in turn, will augment the sales and customer.

Steps to Add Discount to an Invoice or a Sales Receipt in QuickBooks

Here are a few steps given below to the Discount to an Invoice or a Sales Receipt in QuickBooks accounting software.

Step 1: Activate Discount Option

If it’s inevitable to make use of the discounts function for your favorite or valued customers, you need to turn it on:

  • As a first step, you are suggested to visit the setting option and there after account and settings.
  • After that, in the second step you are required to select the sales tab in the menu.
  • Once you are done with the aforementioned steps, go to the pencil icon to make correction in the Sales Form Content section
  • And now, choose the checkbox “Discount” to turn it
  • And in the last step, choose Save followed by done.

The discount s fields will be added to the invoices and sales receipts once you follow the above given steps. QuickBooks Online application also enables the end-users to effectively create the Discount to the given account. This enables QuickBooks users to keep a track of chart of accounts.

Step 2: Discount Application

If you want to reduce a specific percentage or amount. Here you can edit the discount field on the invoice or receipt:

  • In the first step, choose the + New button.
  • And after that, select the Invoice or Sales Receipt and products and services.
  • Key-in the remaining information in the given fields and elect the Discount value/Discount percentage. Once elected, key-in the decided discount as a specific amount or a percentage.
  • And now you need to mention the amount you are willing to reduce in the reduction field.
  • If you are not willing to discount the total prior to the calculation of the sales tax, so you are required to opt for the arrow icon which is present next to the discount field.
  • And in the last step you are suggested to hit the Save & Send or Save & Close button to complete the ongoing process.

Steps to Add a Discount Item with a Fixed Price

Below are a few stepsenlisted to add a Discount Item with a Fixed Price:

If you have decided to set discounts for set amounts, you are required to create a new product item which you can swiftly add to sales receipts or invoices:

Step 1: Discount Item Creation

  • Firstly, you are required to navigate to Settings and then choose the Products and Services.
  • Secondly, you need to create a new item by choosing the New option.
  • Now, here in this step choose the Non-inventory or Service for the type and enter a name to the item Discount
  • If you wish to create multiple discount items then you need to enter the different name so that they can easily be identified.
  • Enter the discount as a negative amount in the Sale Price/Rate field.
  • Keep a thing in mind that this is a dollar amount and not a percentage.
  • Using the drop-down menu of Income account, you have to select the Discount given account.
  • QuickBooks will generate this account for you once the discount feature is activated.
  • Here in this step you are required to choose the Nontaxable option using the drop-down menu of Sales tax category.
  • And finally, hit the Save & Close option.

Step 2: Add the Discount to an Invoice or Sales Receipt

  • Firstly, you are required to choose + New symbol.
  • Secondly, choose the Sales Receipt or Invoice option.
  • Now, you are required to add the Discount item which you have just created.
  • If needed, you can also change the discount amount.
  • You have to only make sure that it should be Negative amount.
  • Once you’re done with the above steps then select Save & Send or Save & New option (if you have to create more new invoices or sales receipts).

I hope this article has covered all the main steps on how to add a discount to an invoice or sales receipt in QuickBooks Online. The team will be committed to serving your doubts all round the clock.

In this article we read about how we can utilize the QuickBooks Accounting Software to assist the user to save time, money and efforts. Optimize the automated experience by paying the invoices on timely basis.

It is important to understand the process in detail about how to do this with the version of QuickBooks. Once you have the system down, get in as many discounts as possible to drive revenue and strengthen the business between customer and vendor. In case you are facing any trouble to understand the process, you can always reach out to our Dancing Numbers expert team without any hesitation at our LIVE CHAT option.

Accounting Professionals, CPA, Enterprises, Owners

Looking for a professional expert to get the right assistance for your problems? Here, we have a team of professional and experienced team members to fix your technical, functional, data transfer, installation, update, upgrade, or data migrations errors. We are here at Dancing Numbers available to assist you with all your queries. To fix these queries you can get in touch with us via a toll-free number
+1-347-428-6831 or chat with experts.


What Steps need to be Followed to Enable Line Level or item-wise Discount in QuickBooks Accounting Software?

In the first step, you are required to navigate to the Gear icon and then move to the Company Settings.
Now, choose the Sales in the left panel.
In the next step you need to hit the option called “Sales Form Content”.
After that, click on the option called “Item-wise discount” and enable it.
Now in the last step, click on the save option followed by the done tab.

This can be applied from the invoice as well:

Firstly, choose + New and then Invoice.
After that, navigate to the Gear icon at the top right of the invoice screen.
And lastly, enable the option called “Item-wise Discount” in the drawer that slides out on the right side.

What steps we need to Adhere to Create a Subtotal Item to Apply a Discount to all items in an Invoice?

To apply a discount against all the products to an invoice, firstly you need to add the line to subtotal all products on the invoice. After that, you can apply the discount to the subtotal of the invoice. The subtotal item is created similarly to the way the discount item was created:

Firstly, you need to navigate to the Lists menu and then choose the “Item List”.
In the second step, navigate to the item menu at the bottom of the screen using the pop-up menu.
After that, pick the “Subtotal” using the drop-down list in the Type in the Item Details.
Next, you need to name the product along with an optional description.
And the final step is to hit on the Save option in order to save all the items.

How can we resolve the issue if the Discount Column is not Visible in the Printed Sales, Invoice, Receipt, Estimate, or Credit Note in QuickBooks?

If you are facing the issue of Discount Column is not Visible in the Printed Sales, Invoice, Receipt, Estimate, or Credit Note in QuickBooks Accounting Software then no worries you just need to adhere few below-mentioned steps and this error will get resolved. Here are the steps given:

Firstly, you are required to navigate to the Gear icon and then hit on the Customers Form Styles
In the second step, navigate to the Action column which is next to the Style and known as Standard
After that, hit the Edit option and the Content tab
In the next step you need to hit the Preview at the top right and then choose the section in the middle
Here, at this point the Columns list will be visible for you that can be shown on the left side of the computer screen
Post that, you are required to ensure that the field labeled Discount should be checked
And in the last step, just hit on the option next followed by the done tab.

How many ways are there to add Discounts to the products and Invoices in QuickBooks Accounting Software?

There are two ways to add the discounts to invoices either applying them against a single product or applying them against all the products on the invoice. Both types of accounts can be downloaded in QuickBooks and used according to the requirement of the business.

Applying a discount on a single product: For that you are required to create the discount product and apply the discount to the product.
Applying a discount against all products on an invoice: For that you are required to create a subtotal product and apply a discount to the subtotal.

Features of Dancing Numbers for QuickBooks Desktop

Imports

Imports

Exports

Exports

Deletes

Deletes

Customization

Customization

Supported Entities/Lists

Dancing Numbers supports all QuickBooks entities that are mentioned below:-

Customer Transactions

Invoice
Receive Payment
Estimate
Credit Memo/Return Receipt
Sales Receipt
Sales Order
Statement Charge

Vendor Transactions

Bill
Bill Payment
Purchase Order
Item Receipt
Vendor Credit

Banking Transactions

Check
Journal Entry
Deposit
Transfer Funds
Bank Statement
Credit Card Statement
Credit Card Charge
Credit Card Credit

Employee Transaction / List

Time Tracking
Employee Payroll
Wage Items

Others

Inventory Adjustment
Inventory Transfer
Vehicle Mileage

Technical Details

Easy Process

Bulk import, export, and deletion can be performed with simply one-click. A simplified process ensures that you will be able to focus on the core work.

Error Free

Worried about losing time with an error prone software? Our error free add-on enables you to focus on your work and boost productivity.

On-time Support

We provide round the clock technical assistance with an assurance of resolving any issues within minimum turnaround time.

Pricing

img

Importer, Exporter & Deleter

*See our Pricing for up to 3 Company Files

$199/- Per Year

Pricing includes coverage for users
  • Services Include:
  • Unlimited Export
  • Unlimited Import
  • Unlimited Delete

img

Accountant Basic

*See our Pricing for up to 10 Company Files.

$499/- Per Year

Pricing includes coverage for users
  • Services Include:
  • Importer,Exporter,Deleter
  • Unlimited Users
  • Unlimited Records
  • Upto 10 companies

img

Accountant Pro

*See our Pricing for up to 20 Company Files.

$899/- Per Year

Pricing includes coverage for users
  • Services Include:
  • Importer, Exporter, Deleter
  • Unlimited Users
  • Unlimited Records
  • Up to 20 companies

img

Accountant Premium

*See our Pricing for up to 50 Company Files.

$1999/- Per Year

Pricing includes coverage for users
  • Services Include:
  • Importer, Exporter, Deleter
  • Unlimited Users
  • Unlimited Records
  • Up to 50 companies

Dancing Numbers: Case Study

Frequently Asked Questions

 
How and What all can I Export in Dancing Numbers?

You need to click "Start" to Export data From QuickBooks Desktop using Dancing Numbers, and In the export process, you need to select the type you want to export, like lists, transactions, etc. After that, apply the filters, select the fields, and then do the export.

You can export a Chart of Accounts, Customers, Items, and all the available transactions from QuickBooks Desktop.


How can I Import in Dancing Numbers?

To use the service, you have to open both the software QuickBooks and Dancing Numbers on your system. To import the data, you have to update the Dancing Numbers file and then map the fields and import it.


How can I Delete in Dancing Numbers?

In the Delete process, select the file, lists, or transactions you want to delete, then apply the filters on the file and then click on the Delete option.


How can I import Credit Card charges into QuickBooks Desktop?

First of all, Click the Import (Start) available on the Home Screen. For selecting the file, click on "select your file," Alternatively, you can also click "Browse file" to browse and choose the desired file. You can also click on the "View sample file" to go to the Dancing Numbers sample file. Then, set up the mapping of the file column related to QuickBooks fields. To review your file data on the preview screen, just click on "next," which shows your file data.


Which file types are supported by Dancing Numbers?

XLS, XLXS, etc., are supported file formats by Dancing Numbers.


What is the pricing range of the Dancing Numbers subscription Plan?

Dancing Numbers offers four varieties of plans. The most popular one is the basic plan and the Accountant basic, the Accountant pro, and Accountant Premium.


How can I contact the customer service of Dancing Numbers if any issue arises after purchasing?

We provide you support through different channels (Email/Chat/Phone) for your issues, doubts, and queries. We are always available to resolve your issues related to Sales, Technical Queries/Issues, and ON boarding questions in real-time. You can even get the benefits of anytime availability of Premium support for all your issues.


How can I Import Price Level List into QuickBooks Desktop through Dancing Numbers?

First, click the import button on the Home Screen. Then click "Select your file" from your system. Next, set up the mapping of the file column related to the QuickBooks field. Dancing Numbers template file does this automatically; you just need to download the Dancing Number Template file.

To review your file data on the preview screen, just click on "next," which shows your file data.


What are some of the features of Dancing Numbers to be used for QuickBooks Desktop?

Dancing Numbers is SaaS-based software that is easy to integrate with any QuickBooks account. With the help of this software, you can import, export, as well as erase lists and transactions from the Company files. Also, you can simplify and automate the process using Dancing Numbers which will help in saving time and increasing efficiency and productivity. Just fill in the data in the relevant fields and apply the appropriate features and it’s done.

Furthermore, using Dancing Numbers saves a lot of your time and money which you can otherwise invest in the growth and expansion of your business. It is free from any human errors, works automatically, and has a brilliant user-friendly interface and a lot more.


Why should do you change the Employee status instead of deleting them on QuickBooks?

If you are unable to see the option to terminate an employee on your list of active employees on the company payroll, this mostly implies that they have some history. Thus, if you change the employee status instead of deleting it on QuickBooks, the profile and pay records remain in your accounting database without any data loss in your tax payments.


Is it possible to use the Direct Connect option to sync bank transactions and other such details between Bank of America and QuickBooks?

Yes, absolutely. You can use the Direct Connect Option by enrolling for the Direct Connect service which will allow you access to the small business online banking option at bankofamerica.com. This feature allows you to share bills, payments, information, and much more.


Why should do you change the Employee status instead of deleting them on QuickBooks?

If you are unable to see the option to terminate an employee on your list of active employees on the company payroll, this mostly implies that they have some history. Thus, if you change the employee status instead of deleting it on QuickBooks, the profile and pay records remain in your accounting database without any data loss in your tax payments.


What are the various kinds of accounts you could access in QuickBooks?

QuickBooks allows you to access almost all types of accounts, including but not limited to savings account, checking account, credit card accounts, and money market accounts.

Get Support

Bulk import, export, and deletion can be performed with simply one-click. A simplified process ensures that you will be able to focus on the core work.

Worried about losing time with an error prone software? Our error free add-on enables you to focus on your work and boost productivity.

Book your consultation Book Free Consultation
Call Now+1-347-428-6831
Dancing Number

We value your privacy and are strongly against any kind of phishing, spam, and malware. We collect your information for our legitimate business purpose only. This information is safe with our in-built security.

X



    Top