How to Create an Opening Balance in QuickBooks?

by James Antonio

QuickBooks is an accounting software package. QuickBooks products are geared mainly toward small and medium-sized businesses and offer on premises accounting applications also as cloud-based versions that accept business payments, manage and pay bills and payroll functions. Know how to create an Opening Balance in QuickBooks.

Create an Opening Balance in QuickBooks

What is the opening Balance?

Opening balance is basically the amount of money in a company’s account at the beginning of a new financial period or year. This is referred to as the primary entry that’s done when an organization starts its processes or after a year-end. There are multiple steps to edit / enter the opening balance in QuickBooks.

How to Create an Opening Balance in QuickBooks:

A small business can use QuickBooks, accounting software to stay track of accounts, payroll and expenses. Before you start using QuickBooks for your accounts, you would like to make a gap balance. lookout when entering this data, because it are often difficult to change the opening balance once the corporate is made. The online opening balance often gets inputted automatically once you download transactions from your bank’s online banking system. If you’d wish to vary the opening balance in QuickBooks online or one of the desktop versions, you’ll do so by accessing the chart of accounts within QuickBooks.

The opening balance has to be correct, otherwise your statements and reports won’t produce precise records. Once you’ve got corrected opening balance in your account, you ought to plan to reconcile your accounts together with your statement to form sure all transactions were processed correctly.

There are various steps involved to make the opening balance in QuickBooks:

  • Open the account you would like to enter a gap balance for. In QuickBooks, attend the Lists menu, select “Chart of Accounts” and choose the account you would like to figure on. this may open the new account’s register. If you’re not already, you have got to register for this account, click on “Create New Register.” Name the account.
  • Double-check your balance before entering it. Examine the ending balance for the financial year or civil year and deduct any outstanding checks.
  • Enter the beginning of your calendar or financial year . The default during this field is today’s date. this may got to be changed to the date of the start of the calendar or financial year for your company.
  • Leave the “Number” and “Payee” fields blank and scroll right down to the sector for “Opening Account Balance.
  • Enter the opening account balance. Double-check your entry. If this opening balance is for a checking account , place this entry within the “Deposit” field. For equity accounts type, you should use the “Increase” field.
  • Highlight the “Account Type” field to open a menu . Select “Opening Balance Equity” from the menu .
  • Click the “Record” button. this may finalize your entry and make a replacement opening balance for your account.

Although, everything in theory seems very easy and can be different when practically done. But do not worry, we will do everything possible to support you. Our expert professionals are just a few clicks away. You can avail the support any time you want at your convenience.


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What is the way to Change the Opening Balance in QuickBooks?

The online opening balance often gets inputted automatically once you download transactions from your bank’s online banking system. If you’d wish to vary the opening balance in QuickBooks online or one of the desktop versions, you’ll do so by accessing the chart of accounts within QuickBooks. The opening balance must be correct, otherwise your statement and report won’t produce accurate records. Once you’ve corrected the opening balance in your account, you ought to plan to reconcile your accounts together with your statement to make sure all transactions were processed correctly.

What is the way to Edit the Opening Balance?

Bank MasterCard and other balance sheets accounts: Choose the chart of accounts from the list menu -> Double click on the account you would like to edit -> Then, find the opening balance transaction in h account register (usually the primary one) and it’ll even have the opening balance equity in account field -> If required, also edit the date also because the amount -> Click on the records to save lots of the changes you’ve got done.

Income or expense accounts: Select the charts of accounts from the list menu -> Double click on the income or expense that you simply wish to edit -> choose the date to your start date within the accounting report. If you don’t know the precise start date, then, you’ll choose to beat the dates sink -> within the next step, you’ll search the report for the right transactions that are usually among the primary transactions -> Leave the mouse pointer over a transaction and quickly zoom it. As soon the hand glass appears , double click thereon -> Do all the specified changes -> If changes done affect journal entry then journal entry transactions require total debit and total credit -> click ok -> the required changes are done.

How can we Edit the Opening Balance?

Below is the procedure to edit the opening balance, the important thing we need to know is that the changing of opening balance is not the same as the editing process of the opening balance.

Under the bank, credit card and other balance sheets accounts we need to follow the below mentioned steps while editing the opening balance:

Firstly, choose the charts of accounts from the list menu -> double click on the account you wish to modify -> find the opening balance transaction in the account register. This transaction is usually the first one. It will also have opening balance equity in the accounting field. -> If necessary, also edit the date as well as the amount. Click on the save button to save lots of the changes you’ve got done.

What if someone forgot to enter the Opening Balance in the start when you Created the Company?

adjusting journal entry

If something happened like this then, there is a way to fix this by creating a journal entry to record the opening balance. Like in the given screenshot, you need to enter the Journal date, Journal number and tick the adjusting journal entry tab. Then, make the entry as mentioned in screenshot number 2. If the opening balance is in negative figure you can put the amount on the credit side.

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You can export a Chart of Accounts, Customers, Items, and all the available transactions from QuickBooks Desktop.


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Why should do you change the Employee status instead of deleting them on QuickBooks?

If you are unable to see the option to terminate an employee on your list of active employees on the company payroll, this mostly implies that they have some history. Thus, if you change the employee status instead of deleting it on QuickBooks, the profile and pay records remain in your accounting database without any data loss in your tax payments.


Is it possible to use the Direct Connect option to sync bank transactions and other such details between Bank of America and QuickBooks?

Yes, absolutely. You can use the Direct Connect Option by enrolling for the Direct Connect service which will allow you access to the small business online banking option at bankofamerica.com. This feature allows you to share bills, payments, information, and much more.


Why should do you change the Employee status instead of deleting them on QuickBooks?

If you are unable to see the option to terminate an employee on your list of active employees on the company payroll, this mostly implies that they have some history. Thus, if you change the employee status instead of deleting it on QuickBooks, the profile and pay records remain in your accounting database without any data loss in your tax payments.


What are the various kinds of accounts you could access in QuickBooks?

QuickBooks allows you to access almost all types of accounts, including but not limited to savings account, checking account, credit card accounts, and money market accounts.

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Bulk import, export, and deletion can be performed with simply one-click. A simplified process ensures that you will be able to focus on the core work.

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