How to Import Sales Receipts into QuickBooks Desktop using Dancing Numbers?

Import Sales Receipts to QuickBooks Desktop Importing was never so easy but Dancing Numbers made it simple and quick. Import […]

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Import Sales Receipts to QuickBooks Desktop

Importing was never so easy but Dancing Numbers made it simple and quick.

Import Sales Receipts automatically. The filters attribute gives you more accurate data to import as you want.

You can easily Import Sales Receipts from Excel to your QuickBooks Desktop directly through Dancing Numbers Importer.

Save Time, Reduce Errors, and Improve Accuracy

Dancing Numbers helps small businesses, entrepreneurs, and CPAs to do smart transferring of data to and from QuickBooks Desktop. Utilize import, export, and delete services of Dancing Numbers software.

*No credit card required

This tool is built exclusively for QuickBooks Desktop.

Supported Version: QuickBooks Desktop Premier, Pro, Accountant, and Enterprise editions.

You can download a free trial of the software easily from the Dancing Numbers Website. Follow the below-mentioned steps to get step by a step installation procedure.

Steps to Import Sales Receipts into QuickBooks Desktop

Now, it’s easier to Import with Dancing Numbers with the powerful and simplified wizard. To start the bulk import of your files data to QuickBooks follows the mentioned steps.

First of all click Import (Start) button available on the home screen.

Step 1 – File Selection: For the selection of a file click “Select Your File“, you can also click “Browse File” to browse and choose the desired file from the local computer, alternatively you can click the “View Sample file” to go to the Dancing Numbers sample file.

Step 2 – Mapping: Now in the second step set up the mapping of the file column related to QuickBooks fields. Dancing Numbers template file do this step automatically, to use it download the Dancing Numbers template file

Step 3 – Review and Import: To review your file data on the preview screen, just click on “next” which shows your file data before Importing to QuickBooks.

For more detailed instructions on the steps go through this article.

Mapping QuickBooks Fields

Field Name



Is tax Included


It shows that tax is included or not



Name of the customer



The date on which transactions happened

Sale No


Transaction Reference Number

Payment Method


Mode of the payment given

(Cash/Check/Credit Card)



Tax-related to transaction



Internal notes related to the transaction

Customer Message


Additional notes are given for the customer

Customer Tax Code


Sales Tax Code

Total Amount


Total Paid Amount

Check No


Check number mentioned on the check

Billing Address Line 1


The first line of Billing address

Billing Address Line 2


The second line of Billing address

Billing Address Line 3


The third line of Billing address

Billing Address Line 4


The fourth line of Billing address

Billing Address Line 5


The fifth line of Billing address

Billing City


City of the Billing address

Billing State


State of the Billing address

Billing Postal Code


Zip code of Billing address

Billing Country


Country of Billing address

Billing Note


Internal Notes related to Billing



Name of the Item/Product/Service



Details of the Item Mentioned



Number of the Items



Rate per Item



The amount required to pay



Unit of Measure

Item tax


Shows that item is taxable or not

Import Settings

To make your file more customizable, the set of tools is available with Import Settings at the top right-hand side corner.

Accounting Professionals, CPA, Enterprises, Owners
Accounting Professionals

Looking for a professional expert to get the right assistance for your problems? Here, we have a team of professional and experienced team members to fix your technical, functional, data transfer, installation, update, upgrade, or data migrations errors. We are here at Dancing Numbers available to assist you with all your queries. To fix these queries you can get in touch with us via a toll-free number
+1-800-596-0806 or chat with experts.

Many users would have some questions while moving data to your QuickBooks Desktop. Some of the questions are mentioned below:

I want to Import Sales Receipts with Receipt Numbers from the File. Will it be supported?

Yes, It will be Supported.

Will Your Application Support Multi-Line Transactions?

Yes, However, the same Receipt Number is required to be mentioned in multiple lines to group the lines.

I made Some Mistakes in the Import Process and My QuickBooks Reports have been Corrupted. Can I undo or Revert my Import?

It is possible to undo the import partially/ completely with the Delete feature available.

Does Your App Support Taxes?

Yes, It supports.

My File has Some Specific Date Format. I don’t want to Change the File. Will Your Product Support all Date Formats?

No, It needs to specify the specific date format as MM/DD/YYYY

Do You have Any Sample Templates?

Yes, We do have. Sample Template.

File Types Supported by Your Application?

XLS, XLSX, etc are Supported File Formats

Where to Contact if I am Stuck?

Feel free to drop an email to or visit our dedicated Support Center at for a quick answer.

I don’t Want to Create Products Automatically for my Sales Receipts; also I am unable to Create Products before each Upload. Will it be Supported?

Yes. It is. You can do auto-create unavailable products/ services or you can also skip it during the Import process.

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