How to Set Up COGS (Cost of Goods Sold) in QuickBooks?

by James Antonio

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Cost of Goods Sold, also called COGS monitors all the expenses related with t items that are sold, allowing you to determine the precise gross profit. COGS accounts also provide the overall underlying expenses on your particular Profit and Loss reports.

In QuickBooks, a user needs to devise new accounts via the Chart of Accounts screen. You then allocate the required inventory items to such accounts in order to track precisely your stock and what you have in it and also learn precisely how much you have earned and spent.

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How to Set up or Create COGS in QuickBooks?

To create COGS in QuickBooks, a user needs to follow certain steps below in the given manner:

Step 1: Press Lists on the menu and after that press Chart of Accounts.

Step 2: Press the Account menu item on the screen that appears and then press New to open the Add New Account screen.

Step 3: Choose the button Other Account Types and press Cost of Goods Sold from the given drop-down list and then press Continue.

Step 4: Enter a chart of accounts number in the given text box for Number in case you use account numbering.

Step 5: Enter a name in the text box for Account Name and then choose a currency from the drop-down menu of Currency.

Step 6: Add the remaining text values as required in the given Optional area of the screen. Press the Save and Close button and choose your new account.

How to Adjust COGS in QuickBooks?

In order to adjust COGS in QuickBooks, you need to authenticate the right cost of the Item sold with the help of the following steps:

Step 1: In the Reports tab, press Sales and choose Item Summary.

Step 2: Press Modify and then choose Revert.

Step 3: From the particular Item Name area, classify the items.

Step 4: Now, search any items that have USD 0.0 in the given section for Ext Cost.

Step 5: In the inventory section, choose the Item List.

Step 6: Press Edit on every item and then first review the item history to determine the number of items that have been sold out minus a cost.

Step 7: Determine the amount of the items that have been sold without cost.

Step 8: Now, from the QuickBooks Desktop Journal Entry area, make a new journal entry that will credit the COGS account with the amount that is debited from the particular Inventory Assets.

With the steps stated above, you can easily handle the process to set up COGS in QuickBooks. We have made sure that we highlight everything related to setting up COGS in QuickBooks to adjusting COGS in QuickBooks. Just make sure you follow them correctly.

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What is the Difference Between Expenses and COGS?

For a COGS part, it must be used up in service or sale. However, if you give money to a subcontractor for a certain task, then his cost is considered COGS. Furthermore, the cost of the shipping of the particular product to the clients is also COGS. However, small tools are considered expenses and not COGS.

What are the Causes of Wrong COGS in QuickBooks?

There can be various causes why the COGS amount is not in sync with the amount that is displayed in QuickBooks Desktop POS. Such reasons for incorrect COGS include:

It is quite likely that the incorrect COGS account is used by the QuickBooks Desktop POS to get the data.
The wrong cost has been added for the items that have been received.
Unintentional deletion of those transactions that are registered in QuickBooks Desktop POS.
When you fail to set up the particular cost for a given item and add it right after the conducted sale.
When you buy items in bulk and then sell them one at a time.
Changes in the COGS account not being shown in the POS can also give rise to the wrong QuickBooks COGS problem.

What are QuickBooks Items in the General Sense?

For every user, QuickBooks Items can be classified as categories of kinds of products and services that a company offers. Items are needed in QuickBooks, since they are used while making sales receipts, credit memos, invoices, refunds, etc.

Furthermore, every item is connected to an account, typically a revenue account. Several items have been linked with the same account. On top of that, many businesses have more than hundreds of items per income account.

How to Ensure the Accurate or Right Cost of Goods Sold Account is set up in the Settings?

Here are the steps to ensure the accurate or right Cost of Goods Sold account is set up in the Settings:

Step 1: Open the particular QuickBooks Point of Sale and in the File tab, press Preferences and choose Company.

Step 2: Press Financial and then choose Accounts.

Step 3: Confirm the right COGS account that is chosen for every item that is listed.

Step 4: Now, in the Inventory section, press Item List.

Step 5: In the Column Header, select Customize Columns and then see if the right Cost of Goods Sold account is set or not.

Step 6: In case there is a wrong COGS account in the set up under Settings, then press Item List and select the right COGS account.

Step 7: Now open the QuickBooks Desktop and create a Journal Entry to shift the amount to the right COGS account.

How to Delete any Adjustment Done with POS Errors?

Here is how you can remove any adjustments done with the Error in POS:

Step 1: Open the QuickBooks Point of Sale. Then, in the Inventory section choose Quantity Adjustment History.

Step 2: Press Customize Column from the particular Column Header.

Step 3: Now, enter a Diff Cost in the particular column that is chosen and press Save.

Step 4: Take a note of the quantity adjustments that were done by mistakes from the section Diff Cost.

Step 5: To see the account where the funds are sent, press an entry twice and then click, I want to see the Financial History.

Step 6: Select the option that says Open in QuickBooks. Now press Inventory and choose Cost Adjustment History.

Step 7: If you see any adjustment that was done by mistake, press I want to add and then choose Reverse Memo from the Cost Adjustment history.

Step 8: Now make a journal in QuickBooks Desktop in order to move the money into the right account.

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You can export a Chart of Accounts, Customers, Items, and all the available transactions from QuickBooks Desktop.


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If you are unable to see the option to terminate an employee on your list of active employees on the company payroll, this mostly implies that they have some history. Thus, if you change the employee status instead of deleting it on QuickBooks, the profile and pay records remain in your accounting database without any data loss in your tax payments.


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QuickBooks allows you to access almost all types of accounts, including but not limited to savings account, checking account, credit card accounts, and money market accounts.

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