How to Cancel Payroll Tax Payments and Forms in QuickBooks Payroll (Desktop/Online)

QuickBooks Payroll (QP) helps you in creating your payroll tax forms for submission to the Canada Revenue Agency when it’s time to remit your payroll taxes and informs you of the amount you must pay (CRA).

The tax which is deducted, assessed, or imposed on the employer’s paycheck is known as payroll tax. This will include pay, gross salary, benefits, and many other type of compensation which are given to the employees.

In other words we can say that the billed or imposed on an employer’s payroll is known as payroll tax. This covers all gross salaries, wages, benefits, and other forms of compensation that are given to his or her employees. Payroll tax is imposed regardless of the employee’s residence, family situation, or any other unique conditions. Payroll taxes, in a nutshell, are taxes that must be paid or withheld by an employer on behalf of his or her employees.

Requirements to Cancel or Delete a Tax Payment

Payroll Services

• You cannot cancel tax payments or forms if you use QuickBooks Online Payroll, QuickBooks Desktop Payroll Assisted, or any other payroll software that has automatic tax payments and form submissions enabled.

• Below are your options if you utilize QuickBooks Desktop Payroll Enhanced or QuickBooks Online Payroll with automatic tax payments and form filings disabled.

You are able to Delete the Payment if:

• Non-electronic payments are used that is manual recording.
• It hasn’t gone through any of the processing of computer.
• Your federal payment will be made at least in two banking days in advance, by 5 PM PST, on the payment date.
• Your state’s payment date falls before the lead time.

You can’t Delete the Payment if:

• Electronic processing is underway or has already been completed.
• The agency received or transmitted the form and payment together.
• Due to a lack of funding, It was rejected.

How to Cancel or Delete a Tax Payment

You might be able to remove Tax Payments if automatic taxes and forms aren’t enabled. You cannot erase tax payments if we automatically file and pay your taxes.

QuickBooks Online Payroll

• Select the Payroll tax from the Taxes menu.
• Choose the Payment History Option from tax menu drop down.
• Choose the tax payment that you want to revoke or erase. If required, modify the range of the date.
• Select Delete from the Edit menu. The payment cannot be deleted if you don’t see delete button.
• For the confirmation hit the Yes button.

QuickBooks Desktop Payroll Enhanced

Federal e-payments through QuickBooks cannot be revoked, once they have been sent. On the EFTPS website, you would have the option to revoke the payment.

• Please visit the EFTPS website.
• Navigate and choose the Payments option.
• Open your EFTPS account and log in with your valid ID and Password.
• Now, Navigate to the menu and then cancel a tax payment option and then follow the online intrusions.

Cancel of Tax Filling

Federal Forms 941, 944, 943, 940

Federal forms cannot be withdrawn, once it is electronically filed. If you need to amend a return that has already been filed:

• Request an expertise for the repair or adjustment if you use QuickBooks Online Payroll.
• File a corrected Federal Form 941 and 940 if you employ QuickBooks Desktop Payroll Enhanced.

Both the Federal 941 and the Federal 940 can have an amended tax form filed. A modified tax return can be submitted using QuickBooks Desktop Payroll Enhanced.

Choose the Appropriate Form:

If you find a mistake on a federal form which was already submitted, so submit an amendment form. By submitting the following forms, you can correct the error:

• 941-X form for Federal Form 941
• There isn’t a form “X” for federal form 940. The Federal Form 940 should be submitted using the same format as the previous year.

Knowledge about Your Amendment Forms

Use Form 941-X to Rectify the Following:

• Payroll deductions for income tax are made from wages, tips, and other forms of compensation.
• Social Security tips are taxable as well as earnings.
• Medicare is taxable salaries and tips.

The timing when you discovered the error and whether you under- or over-reported the tax will determine when you must file Form 941-X.

Form 940

Use the identical Federal Form 940 that was submitted in the same year. On Form 940, page 1, box a, make sure the revised return box is checked. You can enter any dollar amount that ought to have been on the original form.

Preparing and Filing of Amendments Forms

Even if you electronically filed the original form, you must file an amendment form by using a paper return. Prior to preparing an amended return, be careful to incorporate the required liability adjustments.

Form 941-X

In order to create and submit Form 941-X using QuickBooks Desktop follows the following steps:

• Go to Employees and choose W-2s & Payroll Tax Forms.
• Simply click Process Payroll Forms.
• Go to the File Forms area and choose Quarterly Form 941-X – Adjusted Employer’s Quarterly Federal Tax Return or Claim for Refund.
• Choose Create Form.
• Choose the Filing period you wish to change and then click OK.
• Select the quarter after choosing the return you are amending.
• Type year in the year column which you want to change.
• Enter the day you became aware of the mistakes. Observe the format that is given.
• Pick the procedure to fix your employment tax:
  • Only amounts with underreporting
  • Only over reported amounts should be processed through the adjustment or claim processes.
  • Adding under- and over-reported amounts to one 941-X
• Choose Next, and then type the day you found the mistakes.
  • Make sure the process you choose matches the Interview section of the form by choosing only one method.
  • Fill out the certifications, at least check one box, or choose all that applicable. Then, choose next.
  • The quarter’s corrections, Leave a blank space in any line that does not apply. Click Next.
  • For comprehensive directions on how to fill out Form 941-X, see the IRS Instructions for Form 941-X.
  • Give specific information about each correction you made in Part 3. If necessary, you can include an explanation in a paragraph and affix any IRS notices.
• As directed by the IRS for Form 941-X, print the document and mail it.

Correction in Form 940

In order to modify Form 940 in QuickBooks Desktop follow the following steps:

• Go to Employees and choose W-2s & Payroll Tax Forms.
• Simply click Process for Payroll Forms.
• Choose Employer’s Annual Federal Unemployment (FUTA) Tax Return, Form 940/Sch. A, from the File Forms menu.
• Select the Create Form.
• Select OK after entering the year of the incorrect filing period.
• Then click next after checking the Amended Return box.
• Check the quantities on page 2 to make sure they match what was supposed to be on the original form.
• Include a thorough justification for your return amendment.

Form W-2

If you want to know if Intuit can cancel your W-2 File Forms. See Fix an inaccurate W-2 if a filed W-2 needs to be changed or corrected.

States Forms

Regarding withdrawing electronically submitted forms, each state has its own regulations.

We really hope that the information mentioned above will assist you in paying your payroll taxes and forms in QuickBooks. If you run into any problems, get in touch with us and we’ll send a staff to assist you.

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Frequently Asked Questions