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How to View Payroll Tax Forms and Tax Payments in QuickBooks Payroll

If you are a QuickBooks user, it is important to learn how to view payroll tax forms and payments in […]


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If you are a QuickBooks user, it is important to learn how to view payroll tax forms and payments in QuickBooks Online Payroll and QuickBooks Desktop payroll.

With QuickBooks Payroll, it is very convenient to view past and access your filed tax forms along with the tax payments.

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With a combined experience of more than 10 years, our tax professionals can help you with tax preparation, tax filing, disclosure & compliance, transactional tax issues, and audit representation.

Let’s first learn about how to view payroll tax payments and forms in QuickBooks Payroll.

View Tax Payments in QuickBooks Online Payroll and QuickBooks Desktop Payroll

Here are the steps that will help you to view tax payments in your payroll service in:

QuickBooks Online Payroll

Step 1: Navigate to Payroll tax payments.

Step 2: Choose Tax Payment History if you wish to view the historical tax payments.

QuickBooks Desktop Payroll Assisted

When payroll is sent to Intuit, a liability check posts to your particular register, detailing the said taxes, other amounts, and direct deposit amounts will be debited from your given account. You can see this check in your given bank register. You will also be able to run a report to see your tax balances.

Here are the steps to view tax payments in QuickBooks Desktop Payroll Assisted:

Step 1: Navigate to Payroll Liability Balances.

Step 2: Edit the dates for the tenure you are searching for.

Step 3: Press twice on the tax amount to edit the paychecks along with the liability check payments.

QuickBooks Desktop Payroll Enhanced

QuickBooks Desktop Payroll Enhanced allows you to prepare state and federal payroll tax payments. You can provide them to the IRS along with the state agencies, either manually or electronically.

In order to view your tax payment history in QuickBooks Payroll Enhanced, follow the steps given below:

Step 1: Navigate to the Employees menu and choose Payroll Center.

Step 2: Choose the Pay Liabilities tab.

Step 3: In the Payments History section, choose the option, All Payments. You can also select the E-Payments tab.

View Tax Forms in QuickBooks Online Payroll and QuickBooks Desktop Payroll

In case Intuit files the forms for you, all the forms are accessible to print or view precisely 35 days post the quarter end.

The changed forms are provided after your case is complete.

QuickBooks Online Payroll

The right steps to print and view your particular tax forms depend on whether you select to e-file the forms or print them and then file the form manually.

In case you have e-filed your tax form or you will in QuickBooks Online Payroll, here are the steps to follow:

Step 1: Choose Taxes, and then select Payroll Tax.

Step 2: Choose the Filings tab.

Step 3: See your current tax forms in the Upcoming Filings or choose Go to Archived Forms for the previous forms. If it is available, choose Preview to see the forms not yet filed.

In case you file your tax form manually, here are the steps to follow:

Step 1: Archive the Form

Step 1: Choose Taxes and then click Payroll Tax.

Step 2: Choose Quarterly Forms. You can also select Annual Forms as required.

Step 3: Select the desired form.

Step 4: Choose the liability period.

Step 5: Choose Archive.

Step 2: View the Particular Form

Step 1: Navigate to Taxes, and then select Payroll Tax.

Step 2: Choose the Filings tab.

Step 3: Choose Go to Archived Forms.

Step 4: Choose the form you wish to view.

Step 5: Choose View.

QuickBooks Desktop Payroll Assisted

Step 1: Navigate to the Employees menu and choose Payroll Center.

Step 2: Choose the File Forms tab and then select View/Print forms & W-2s.

Step 3: In the provided Payroll Tax Center screen, add your Payroll PIN. Now choose OK.

Step 4: Choose Filed Forms.

Step 5: Choose the forms you wish to view or print and save.

QuickBooks Desktop Payroll Enhanced

This version of QuickBooks enables you to prepare federal along with state payroll tax forms. You can submit these forms to the IRS either manually or electronically. You will be able to print these forms immediately.

In order to view the saved forms, follow the steps given below:

Step 1: Navigate to the Employees menu and choose Payroll Center.

Step 2: Choose the File Forms tab.

Step 3: In the Filing History, choose the E-filing or Save Filings tab.

Step 4: Choose the form in order to view it.

We hope that this article has been able to make you understand clearly how to view payroll tax payments and forms in QuickBooks Payroll.

We have highlighted all the steps crucial to view tax forms and payments in QuickBooks Payroll. Still, it is possible that you get confused somewhere along these steps or require technical assistance in conducting these steps accurately.

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Frequently Asked Questions (Faqs)

What to do if I Wish to Make a Change in the Payroll Tax Form or Payment?

If you wish to make a change in your payroll tax form or payment, follow the steps given below:

Step 1: Navigate to the Reports section and press on the tab, Payroll.

Step 2: Now click the given tab Payroll Tax.

Step 3: Now, you can perform the changes to your provided payment form.

How to Add Payroll in QuickBooks Without a Subscription?

In order to add payroll in QuickBooks without any subscription, follow the steps given below:

Step 1: Select Manual Payroll. Now click Enter.

Step 2: Select Calculate Payroll Manually.

Step 3: Now go to the Set your Company File option and then use the manual Payroll Calculations.

Step 4: Select the Payroll Calculations link.

What are the Various Types of Payroll Taxes that can be Paid via QuickBooks Payroll?

There are primarily four types of payroll taxes that can be filed and then paid via QuickBooks Payroll:

• Income taxes
• Unemployment taxes
• Social Security and Medicare taxes
• Federal and state taxes

While Viewing the Tax Payment History Window, What Data is viewable in the QuickBooks Online Payroll?

The payment history can display both refunds and payments in your particular account that happened in the last year or within 360 days. All you need to do is choose the Details link that is beside the payment or refund option to check out more details. Analyze the payment details.

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How can I Delete in Dancing Numbers?

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Why should do you change the Employee status instead of deleting them on QuickBooks?

If you are unable to see the option to terminate an employee on your list of active employees on the company payroll, this mostly implies that they have some history. Thus, if you change the employee status instead of deleting it on QuickBooks, the profile and pay records remain in your accounting database without any data loss in your tax payments.


Is it possible to use the Direct Connect option to sync bank transactions and other such details between Bank of America and QuickBooks?

Yes, absolutely. You can use the Direct Connect Option by enrolling for the Direct Connect service which will allow you access to the small business online banking option at bankofamerica.com. This feature allows you to share bills, payments, information, and much more.


Why should do you change the Employee status instead of deleting them on QuickBooks?

If you are unable to see the option to terminate an employee on your list of active employees on the company payroll, this mostly implies that they have some history. Thus, if you change the employee status instead of deleting it on QuickBooks, the profile and pay records remain in your accounting database without any data loss in your tax payments.


What are the various kinds of accounts you could access in QuickBooks?

QuickBooks allows you to access almost all types of accounts, including but not limited to savings account, checking account, credit card accounts, and money market accounts.

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Bulk import, export, and deletion can be performed with simply one-click. A simplified process ensures that you will be able to focus on the core work.

Worried about losing time with an error prone software? Our error free add-on enables you to focus on your work and boost productivity.

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