How to Delete a Company File in QuickBooks Desktop & Online?

by James Antonio

Sometimes as it goes if you no longer want a company or company file in QuickBooks, you would like to delete it. Before we move further, we should first discuss the meaning of the company in QuickBooks for the sake of new users. The company or company file in QuickBooks is nothing but the place where all the financial details of the business get stored.

Delete a Company File in QuickBooks Desktop

Now if you no longer want to use the existing company file, you can go ahead and delete it. This way you can manage your financial details in a more effective manner by removing unused company. But you should ensure that you be careful while selecting the company for deletion purposes, because if by mistake you delete an incorrect company, it would create difficulties for you.

In the next section, we will look into the process of deleting the company in QuickBooks Desktop and QuickBooks Online as well. So, let us not delay any further and move ahead towards the next section.

What is the Method to Delete a Company File in QuickBooks?

In several instances, the necessity for deleting the QuickBooks company file can occur. the choice of COA or Chart of Accounts should be preferred for this purpose. this feature are often seen once you log in to your QuickBooks account. From COA, you’ll attend File. Then you’ll find Close Company. you’ll choose it and choose a file for removing it.

All the steps of this method can be read here:

  • First thing logged in to your “QB” account.
  • Enter “Chart of Accounts”.
  • Click on “File”.
  • Select “Close Company”.
  • Click on Dropdown and select “Edit”.
  • Pick the file that is not needed.
  • Place a checkmark for the chosen file.
  • Afterthat, Press “Ok”.

Steps to Delete a Company or Company file in QuickBooks Desktop and QuickBooks Online

Steps for Deleting a Company File or Company from QuickBooks Desktop

Step 1. You need to first search for your company file into the search bar after clicking the Start menu on your computer. There will be the following company files: .qbw extension – working files, .qbb extension – Back up files, .qba extension – Accountants Copy files, . qbx – Accountant Transfer files, .qby – Accountants Change files.

Step 2. For your information, the default location of company files on your computer would be C:\Users\Public\Public Documents\Intuit\QuickBooks\Company Files. It is recommended that you create backup of the company file before deleting it so that if you want to check it later on sometime, you can do it.

Step 3. After the above steps, you should go to the above-given path and click View from the menu. Now you need to click on the options and then click on the Change folder and search option.

Step 4. Now in this step, click on view and uncheck the box for ‘Hide extension for known files’ and then you need to click on apply and then click on OK.

Step 5. Once the files with extensions appear, you can search for the file you wish to delete. And after that, for removing or hiding the company from QuickBooks desktop, you can follow the below steps.

Step 6. You need to go to the File menu and then click on the Close company option, after that you need to click on the Edit list button, put a checkmark against the company file you wish to delete, and then click on OK.

Steps for Deleting a Company file or Company from QuickBooks Online

Step 1. As an initial step, check and ensure that you have the company that you wish to delete, and you have selected the right one.

Step 2. After that, you need to click open the QuickBooks Online on your computer and then click on the Gear icon. You can find the gear icon at the top right corner of the screen.

Step 3. After the above step, you need to click on the Account and Settings option and then click on Billing and subscription.

Step 4. In this step, look for subscription status and click on the Cancel link that is appearing beside the subscription status.

Step 5. After you have clicked on the cancel link, a prompt will appear asking you, whether you want to cancel or change the plan. And in case you want to delete, you need to click on continue.

In case your account is less than 60 days, you can also go for purging the data for company file following the below steps:

Step 1. First, click open the QuickBooks Online and log in by entering credentials.

Step 2. After that, you will be forwarded to the next screen and you will be able to see the list of items that you wish to delete. Now type yes once the data is deleted.

Step 3. Now once you have made your selection for deletion purpose, click on Wipe Data.

Step 4. Once you click on Wipe data, the QuickBooks online will reroute you to the home page after the deletion process is completed.

Need some one on one QuickBooks Assistance?

Can you Let me Know the Process steps to Permanently Delete the QuickBooks from your System?

Well, it is unfortunate that you no longer want to use the QuickBooks application, but we respect your decision. You can start by clicking on the profile icon after opening QuickBooks and then click on Bank accounts. Now you need to search for the account that you want to delete and click on the trash icon in that section. After that, type delete and select delete to confirm.

What is the Process of Deleting all Transactions on QuickBooks Desktop?

You should start the process by clicking on customers, from the top menu bar and then choose to select the customer centre. After this, you need to click on transactions and select invoices. Now, go ahead and open all the invoice transaction one by one and click on delete. After deleting the transactions, you need to click on OK.

Can you let me know the Steps to Remove QuickBooks License from my Computer?

Yes, sure, you need to first go to the QuickBooks menu, then choose Manage license. After this step, you need to click on deauthorize this computer. After that click on Deauthorize and Quit once prompted. Now reopen the QuickBooks and follow the registration process and it will allow you to enter a different license.

Can you Let me know How can I Delete the Entitlement file to fix QuickBooks License Error?

Initiate the process by opening the windows start menu, and then type Run into the search box and after that click on open. Now you need to type C:\ProgramData\Intuit\Entitlement Client\v8 and after that click on enter. Now you need to find entitlement data store and open QuickBooks and your company file. After that, you can follow the onscreen instructions to register for QuickBooks once again.

Features of Dancing Numbers for QuickBooks Desktop









How Dancing Numbers Will Help You


Dancing Numbers is SaaS-based software that can easily be integrated with your QuickBooks account. You can import, export, and delete lists or transactions from your company file. Using Dancing Numbers you can simplify and automate the process, saving time and increasing productivity. Just fill in a few fields and apply the relevant features to complete the task.

It saves your time and money that you can invest in your business. It has no human errors, works automatically, provides a user-friendly interface (easy to use and learn), and more. You can also have access to the comprehensive features set if you use it to import, export, and delete services.

Supported Entities/Lists

Dancing Numbers supports all QuickBooks entities that are mentioned below:-

Customer Transactions

Receive Payment
Credit Memo/Return Receipt
Sales Receipt
Sales Order
Statement Charge

Vendor Transactions

Bill Payment
Purchase Order
Item Receipt
Vendor Credit

Banking Transactions

Journal Entry
Transfer Funds
Bank Statement
Credit Card Statement
Credit Card Charge
Credit Card Credit

Employee Transaction / List

Time Tracking
Employee Payroll
Wage Items


Inventory Adjustment
Inventory Transfer
Vehicle Mileage

Technical Details

Devices Supported

  • Windows


  • On Premise

Language Support

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Pricing Model

  • Annual Subscription

Customer Types

  • Small Business
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Importer, Exporter & Deleter

*See our Pricing for up to 3 Company Files

$199/- Per Year

Pricing includes coverage for users
  • Services Include:
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  • Unlimited Delete


Accountant Basic

*See our Pricing for up to 10 Company Files.

$499/- Per Year

Pricing includes coverage for users
  • Services Include:
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  • Unlimited Users
  • Unlimited Records
  • Upto 10 companies


Accountant Pro

*See our Pricing for up to 20 Company Files.

$899/- Per Year

Pricing includes coverage for users
  • Services Include:
  • Importer, Exporter, Deleter
  • Unlimited Users
  • Unlimited Records
  • Up to 20 companies


Accountant Premium

*See our Pricing for up to 50 Company Files.

$1999/- Per Year

Pricing includes coverage for users
  • Services Include:
  • Importer, Exporter, Deleter
  • Unlimited Users
  • Unlimited Records
  • Up to 50 companies

Frequently Asked Questions

How and What all can I Export in Dancing Numbers?

You need to click "Start" to Export data From QuickBooks Desktop using Dancing Numbers, and In the export process, you need to select the type you want to export, like lists, transactions, etc. After that, apply the filters, select the fields, and then do the export.

You can export a Chart of Accounts, Customers, Items, and all the available transactions from QuickBooks Desktop.

How can I Import in Dancing Numbers?

To use the service, you have to open both the software QuickBooks and Dancing Numbers on your system. To import the data, you have to update the Dancing Numbers file and then map the fields and import it.

How can I Delete in Dancing Numbers?

In the Delete process, select the file, lists, or transactions you want to delete, then apply the filters on the file and then click on the Delete option.

How can I import Credit Card charges into QuickBooks Desktop?

First of all, Click the Import (Start) available on the Home Screen. For selecting the file, click on "select your file," Alternatively, you can also click "Browse file" to browse and choose the desired file. You can also click on the "View sample file" to go to the Dancing Numbers sample file. Then, set up the mapping of the file column related to QuickBooks fields. To review your file data on the preview screen, just click on "next," which shows your file data.

Which file types are supported by Dancing Numbers?

XLS, XLXS, etc., are supported file formats by Dancing Numbers.

What is the pricing range of the Dancing Numbers subscription Plan?

Dancing Numbers offers four varieties of plans. The most popular one is the basic plan and the Accountant basic, the Accountant pro, and Accountant Premium.

How can I contact the customer service of Dancing Numbers if any issue arises after purchasing?

We provide you support through different channels (Email/Chat/Phone) for your issues, doubts, and queries. We are always available to resolve your issues related to Sales, Technical Queries/Issues, and ON boarding questions in real-time. You can even get the benefits of anytime availability of Premium support for all your issues.

How can I Import Price Level List into QuickBooks Desktop through Dancing Numbers?

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