How to Delete a Company File in QuickBooks Desktop & Online?

Sometimes as it goes if you no longer want a company or company file in QuickBooks, you would like to delete it. Before we move further, we should first discuss the meaning of the company in QuickBooks for the sake of new users. The company or company file in QuickBooks is nothing but the place where all the financial details of the business get stored. Learn how to delete a company file in QuickBooks Desktop & Online.

Now if you no longer want to use the existing company file, you can go ahead and delete it. This way you can manage your financial details in a more effective manner by removing unused company. But you should ensure that you be careful while selecting the company for deletion purposes, because if by mistake you delete an incorrect company, it would create difficulties for you.

In the next section, we will look into the process of deleting the company in QuickBooks Desktop and QuickBooks Online as well. So, let us not delay any further and move ahead towards the next section.

Locate the Company File to be Deleted

Step 1: If you are not currently in the company file in QuickBooks; open it by selecting Open or Restore Company from the File menu.

Step 2: Then you have to select Open a company file, and then click on Next.

Step 3: Click Open after selecting the file you want to delete.

Step 4: After pressing the F2 key on your keyboard, find the File Information section in the new window and note its location. (The file location is the “path” that takes you to the file on your computer where your business is kept.) Something along the lines of C: Documents and Settings\All \Users\Documents\Intuit\QuickBooks\Company Files\ should appear (the name of your file). qbw.)

Step 5: Then close out of QuickBooks: Click on the File and then Exit.

Step 6: Go to the location on your computer where the recording from Step 4 was made.

Step 7: Right-click the data file you want to delete and select Delete. (The file should have the green QuickBooks icon; however, you should also delete all other files with the same file name that ends in .QBW:).

Step 8: Reopen QuickBooks and click the Edit List button.

Step 9: On the file that was just deleted, check the Hide box. It is now necessary to erase the file and hide it from the No Company Open window.

What is the Method to Delete a Company File in QuickBooks?

In several instances, the necessity for deleting the QuickBooks company file can occur. the choice of COA or Chart of Accounts should be preferred for this purpose. this feature are often seen once you log in to your QuickBooks account. From COA, you’ll attend File. Then you’ll find Close Company. you’ll choose it and choose a file for removing it.

All the steps of this method can be read here:

• First thing logged in to your “QuickBooks” account.
• Enter “Chart of Accounts“.
• Click on “File“.
• Select “Close Company“.
• Click on Dropdown and select “Edit“.
• Pick the file that is not needed.
• Place a checkmark for the chosen file.
• After that, Press “Ok“.

Steps for Delete a Company File or Company from QuickBooks Desktop

Step 1. You need to first search for your company file into the search bar after clicking the Start menu on your computer. There will be the following company files: .QBW Extension – Working Files, .QBB Extension – Back up files, .QBA Extension – Accountants Copy files, . QBX – Accountant Transfer files, .QBY – Accountants Change files.

Step 2. For your information, the default location of company files on your computer would be C:\Users\Public\Public Documents\Intuit\QuickBooks\Company Files. It is recommended that you create backup of the company file before deleting it so that if you want to check it later on sometime, you can do it.

Step 3. After the above steps, you should go to the above-given path and click View from the menu. Now you need to click on the options and then click on the Change folder and search option.

Step 4. Now in this step, click on view and uncheck the box for ‘Hide extension for known files‘ and then you need to click on apply and then click on OK.

Step 5. Once the files with extensions appear, you can search for the file you wish to delete. And after that, for removing or hiding the company from QuickBooks desktop, you can follow the below steps.

Step 6. You need to go to the File menu and then click on the Close company option, after that you need to click on the Edit list button, put a checkmark against the company file you wish to delete, and then click on OK.

Steps for Delete a Company file or Company from QuickBooks Online

Step 1. As an initial step, check and ensure that you have the company that you wish to delete, and you have selected the right one.

Step 2. After that, you need to click open the QuickBooks Online on your computer and then click on the Gear icon. You can find the gear icon at the top right corner of the screen.

Step 3. After the above step, you need to click on the Account and Settings option and then click on Billing and subscription.

Step 4. In this step, look for subscription status and click on the Cancel link that is appearing beside the subscription status.

Step 5. After you have clicked on the cancel link, a prompt will appear asking you, whether you want to cancel or change the plan. And in case you want to delete, you need to click on continue.

In case your account is less than 60 days, you can also go for purging the data for company file following the below steps:

Step 1. First, click open the QuickBooks Online and log in by entering credentials.

Step 2. After that, you will be forwarded to the next screen and you will be able to see the list of items that you wish to delete. Now type yes once the data is deleted.

Step 3. Now once you have made your selection for deletion purpose, click on Wipe Data.

Step 4. Once you click on Wipe data, the QuickBooks online will reroute you to the home page after the deletion process is completed.

How to Delete a Company in QuickBooks on Mac

You can delete the company file after locating it if you use the QuickBooks program on a Mac computer or laptop. You can use the Product Information page to locate the file. After that, you can use the right path to locate the file. Make that the deleted file is also removed from the Trash folder.

Locate the Company File to Delete

• Select Help from the menu.
• Then you have to select the Product Information
• The “File Location” is located at the bottom of this page. Take note of this file path by moving your mouse cursor over it. You should see something along the lines of Documents > Intuit > QuickBooks > Company Files > (the name of your file) in the file path.
• Next, you have to close the window.

How to Delete a Company in QuickBooks on Mac?

• The file location you earlier found should be followed first.
• Now, click on the file that you wish to delete from your account and then drag it to the Trash bin.
• Make sure to remove the file with a disc image after you have deleted the file. Such files will terminate their file names with “.dmg.” The copies of your company files that QuickBooks creates every time you use your account are also known as backup copies. However, this will only function if the auto-backup option is turned on.

In this blog, you will get the easy options of how to Delete a Company in QuickBooks Desktop & Online. In case you face any issue in locating the company file then you can connect with Dancing Numbers experts via LIVE CHAT. Experts are available round the clock for the users so that their users don’t face any difficulty.

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