Open QuickBooks File Without QuickBooks

by James Antonio

Did you know that you can open the QuickBooks files without using the QuickBooks program easily?

In this article, you get to know how it can be possible. How many types of files are used by QuickBooks and what are their purposes. Also get to know the steps to open these QuickBooks files without QuickBooks.

The process with whole steps for each file to open it without using QuickBooks is mentioned here. You have to follow it to open it into your computer to fetch the data from the files.

QuickBooks has different extensions for different files like .QBW, .QBB, .QBM, .QBX, .QBA, .QBW.TLG, .QBA.TLG, .QBY, .IIF, .ND, and .DES. But here we have discuss about the .QBW, .QBB, and . QBX file.

Steps to open Different QuickBooks file without QuickBooks

Open QuickBooks File Without QuickBooks

Here we have provide the solutions to open the open .QBW, .QBB, .QBX files without QuickBooks. But before going the this procedure, you want to know the difference between these three important QuickBooks Company file.

Types of File Used by QuickBooks

There are 3 types of QuickBooks file that are as follows:-

  1. QBB File: This is the Backup file type of QuickBooks. It is the normal backup file of your QuickBooks data. All your data is stored in the backup file with .qbb file extension.
  2. QBX File: It is the Accountant’s copy file. This has all the accountant’s copy with .qbx file extension that is used into your QuickBooks account.
  3. QBW File: This file extension is the company file of QuickBooks that has a very important role in QuickBooks. It stores the company data, images, letters, logos, and more things.

How to Open a QBB File without QuickBooks?

QBB file is the created backup file of QBW file, It’ is important than the QBW file. Follow the steps to open this file without QuickBooks.

  • In your computer, open the QuickBooks Desktop
  • Now, open the Company file into your QuickBooks account
  • Click on File menu option
  • Select option Open file
  • Further, if you are not able to find the file
  • Search for the company file having .qbb extension
  • Select the option Switch to Single-User Mode from File menu option
  • Click on File option again
  • Select the option Export
  • You have to click on the send report to the New Excel spreadsheet
  • After that, click on the OK button
  • You see that the QuickBooks company file opened in the Excel spreadsheet
  • Go to the File menu of Excel sheet
  • Select the option Save as to save the file in excel format into your computer
  • Mention the file name and then select the location where you want to save it
  • Then click on the Save button.

How to Open a QBX File Without QuickBooks?

The QBX file is the accountant’s copy that opens in the QuickBooks only. If you want to open it without QuickBooks software then you have to convert it to another extension. To open a QBX file, convert it to a QBW file. The steps for conversion and then opening the file is as follows:-

  • Go to the QBX file
  • Then right-click on it and select Open with option
  • Now choose the Excel option to open the file
  • If this won’t work then open the Excel spreadsheet
  • Then go to the file menu
  • Click on the option Import
  • Select option from other sources to open the file
  • Go to the import page and select the .qbb file
  • Convert QuickBooks file to excel to continue
  • Check for the file with the QBB extension and try to open it.

How to open QBW File without QuickBooks?

QBW (QuickBooks for windows) is an important file for QuickBooks, combined with the QuickBooks money management software to store the letters, images for your company, and the financial data also.

  • Go to Start menu
  • Then locate Intuit folder and click on it
  • It opens up in the start menu itself
  • Then click on the QuickBooks to open it
  • When QuickBooks open up then enter the credentials if asked to log in
  • Select the excel file that you want to export from the QuickBooks
  • You have to click on the customer, vendors, and employee option that is at the top of the window
  • Click on the Customer Center
  • Select the excel from the top of the screen then In excel sheet the QBW file is imported
  • Choose Export Excel option and after that you have to click on the export after saving the file
  • Use the latest version of MS Excel to open the QBW file easily without using the QuickBooks software
  • When the file import is done completely, click on the Data tab
  • Click on the Other Resources option
  • The QBW file is visible in the window so open it directly from there
  • Search for the file in window then also search for QBW file outer than excel file
  • After that, when you are done with file location
  • Click the new QBW file and now it is opened instantly without using the QuickBooks program.

You get the information for how to open a QuickBooks file without using QuickBooks software. There are 3 file types that are commonly used and most important. You must know about these file types used in QuickBooks. Also, know about how to open it if something happens to your QuickBooks account. These cases like errors, crashing, not working, not responding, stuck somewhere, or many other problems.

For any other query or issue, the QuickBooks helpdesk team is here to help you all around the clock. So, you can connect and get your solutions and answers whenever required.

Need some one on one QuickBooks Assistance?

Why Convert a QBX File to a QBW file?

The QBX file is not accessible until you change it to the QBW or QBA file that are regular files to QuickBooks. These files QBW and QBA can easily be opened without a QuickBooks account. So to open the QBX file you must convert it and then open it using an Excel spreadsheet to access the data. After conversion, you can easily access it and also modify the file.

Why open the QuickBooks File without QuickBooks?

There are many reasons to open QuickBooks files without QuickBooks. These reasons are like:-

No QuickBooks software but want to modify the file.
QuickBooks is corrupted.
QuickBooks not working or responding.
You have to send a file to someone on urgent basis after modifications.
Someone sent you the file in QuickBooks format.

So, there are many more reasons like this. You can easily do it without any problem.

Why do all these Files Open up in the Excel Spreadsheet?

These files have the data in the table format that have rows and columns in it so it opens up in the Excel spreadsheet. The data is related to the finances like sales, transactions, orders, purchases, bills, taxes, payroll, etc. All the lists and transactions related data are in these files. So these things are shown up in tabular format that is why it opens up in Excel so that you can access, modify, and use it easily.

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Supported Entities/Lists

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Customer Transactions

Receive Payment
Credit Memo/Return Receipt
Sales Receipt
Sales Order
Statement Charge

Vendor Transactions

Bill Payment
Purchase Order
Item Receipt
Vendor Credit

Banking Transactions

Journal Entry
Transfer Funds
Bank Statement
Credit Card Statement
Credit Card Charge
Credit Card Credit

Employee Transaction / List

Time Tracking
Employee Payroll
Wage Items


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Vehicle Mileage

Technical Details

Devices Supported

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Language Support

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Pricing Model

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Customer Types

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Importer, Exporter & Deleter

*See our Pricing for up to 3 Company Files

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Pricing includes coverage for users
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*See our Pricing for up to 10 Company Files.

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Frequently Asked Questions

How and What all can I Export in Dancing Numbers?

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You can export a Chart of Accounts, Customers, Items, and all the available transactions from QuickBooks Desktop.

How can I Import in Dancing Numbers?

To use the service, you have to open both the software QuickBooks and Dancing Numbers on your system. To import the data, you have to update the Dancing Numbers file and then map the fields and import it.

How can I Delete in Dancing Numbers?

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How can I import Credit Card charges into QuickBooks Desktop?

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What is the pricing range of the Dancing Numbers subscription Plan?

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How can I Import Price Level List into QuickBooks Desktop through Dancing Numbers?

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