How to View Journal Entries in QuickBooks Online

The QuickBooks Journal Entry is generally used to register the transactions. However, to do this, one needs a good understanding […]

Voiced by Amazon Polly

The QuickBooks Journal Entry is generally used to register the transactions. However, to do this, one needs a good understanding and knowledge about accounting, along with the advice of a genuine accountant.

How to Create a Journal Entry in QuickBooks Online | Step by Step Guide
Save Time, Reduce Errors, and Improve Accuracy

Dancing Numbers helps small businesses, entrepreneurs, and CPAs to do smart transferring of data to and from QuickBooks Desktop. Utilize import, export, and delete services of Dancing Numbers software.

*No credit card required

In today’s article, we will talk about how to view journal entries in QuickBooks Online. In QuickBooks journal entry, It is possible to record the below transactions:

  • Money Exchange between Expense and Income Account
  • Business Debits and Credits
  • Money Transfer from Liability, Asset, or Equity Accounts to an Expense or Income Account

What is a QuickBooks Journal Entry?

Journal Entries, in simple terms, are manual entries of different Transactions in QuickBooks. Although all transactions are put up on the general journal, it is possible to create journal entries if users have the right tools.

Manual journal entries are considered very helpful, especially when a transaction has been posted that you wish to cancel.

A manual entry can be availed to invalidate the impact of a transaction. Know how to Import Journal Entries into QuickBooks Online.

What are General Journal Entries in QuickBooks?

The QuickBooks program can help you in managing your business accounts and is meant to automate some parts of accounting and financial management. QuickBooks automatically captures specific data whenever transactions occur, such as at the point of sale in a store or other commercial organization. However, general journal entries are meant to be used when you need to manually enter data.

Recording

QuickBooks is accounting software, its purpose is to record and manage your business accounts. Business managers typically work with professional accountants to manage the company’s finances. As you can import and export accounts for your business, allowing both you and your accountant to make changes to the data, QuickBooks is designed to function within this context.

Accounting

Ideally, the accounts that QuickBooks creates will have all the information you require to maintain the financial stability of your business. Depending on your business needs and how QuickBooks is configured, your accounting data might need to be manually added if it is to be complete. For instance, you might need to manually add information using a general journal entry if you require data that is not generated and recorded automatically as part of your transaction process.

Process

Managers and accountants can record transactions or transfers of money between accounts using general journal entries in QuickBooks. Select Company then Make General Journal Entries from the QuickBooks interface to add a general journal entry. From there, you can add the details of the entry, including the accounts the data is associated with, the debit or credit in question, any customers, employees, or other parties connected to the data, as well as optional further details.

Options

There are several alternatives presented by general journal entries. You may choose to add a memo, which will then appear in your QuickBooks reports, or you could enter a billable amount and have the transaction’s billing process automated. The details of a general journal entry depend on the type of information being recorded, but your distribution lines must result in a balance of zero when the entry is complete.

How to Create Journal Entries in QuickBooks Online

Before you begin the process to view journal entries in QuickBooks Online, first, it is important to understand how you should create journal entries in QuickBooks Online.

To Create Journal Entries in QuickBooks Online:

  • Navigate to the Journal Entry feature in the particular QuickBooks Online
  • Now, you need to Add the Journal Number along with the date very carefully. Do not make any mistake in pressing the keys
  • Next, In the particular Category column, Add the Right Accounts
  • Add the debit as well as the Credit Amounts. Make sure there is no inconsistency between them
  • Enter a Description to the Journal Entry and complete the task

How to Make a Journal Entry in QuickBooks Online?

If you want to make a journal entry in QuickBooks Online, then you have to follow the below steps.

  • You have to log in to your QuickBooks Online account.
  • Then you have to click on the Transactions menu and then you have to select Journal Entry.
  • Enter the transaction date in the Date column on the Journal Entry page.
  • In the Description field, you have to enter a description of the transaction.
  • By tapping the Account dropdown, choose which accounts the transaction will impact.
  • Fill up the relevant areas with the debit and credit amounts.
  • Click the Add Line button to add more lines to the journal entry.
  • Click the Save button when you have filled in all the necessary information.

How to Make Multiple Journal Entries in QuickBooks Online?

Follow the below steps to make multiple journal entries in QuickBooks Online.

  • You have to log in to your QuickBooks Online account.
  • Then you have to click on the Transactions menu and then you have to select Journal Entry.
  • You have to enter the first transaction’s date in the Date box on the Journal Entry page.
  • In the Description field, you have to enter the description of the first transaction.
  • By tapping the Account dropdown, you have to choose which accounts the first transaction will have an impact on.
  • Fill up the relevant fields with the debit and credit amounts.
  • Repeat steps 3-6 for each additional transaction if you want to add more than one. To add more transactions, click the Add Line button.
  • At last, click the Save button after entering all the necessary details.

How to View Journal Entry in QuickBooks Online?

Now, when creating a journal entry in QuickBooks is complete, let’s understand the steps to view the journal entries in QuickBooks Online.

Below are the steps to view the Journal Entries in QuickBooks Online:

  • Navigate to the left panel and press on Reports
  • Next, In the particular search box, you need to look for the Journal
  • Now, under the Particular Report period, Press on the drop-down that says This Month-to-date. Select Custom
  • Edit the Date Range for both the beginning and the ending for which you wish to see the Journal Entries of that particular time
  • Hit anywhere on the Particular Page in order to update the said report. This will let you view the journal entries in QuickBooks Online.

How to View the old Journal Entries in QuickBooks Application

  • On the given right corner of the top side, press on the Create icon
  • Now press Journal Entry
  • Now you need to select the icon that has a Counter-clockwise arrow. This arrow will be on the top-left corner
  • Now, Press on View More

Now a QuickBooks user can easily View the Old Journal Entries. They can also filter it for any specific data you require.

How to View Who Created a Particular Journal Entry

If several users are working on QuickBooks Online, you can view who has created the journal entry, and also when they have created it.

To do so, follow the step given below in the prescribed manner:

  • At first, You need to shift to the Audit Log
  • Now, Press the Gear Icon and then click the Audit Log
  • In the Activity Log, Press on the particular Filter button
  • Now, Filter by Transactions and Date
  • In order to display the List of the Transactions, select Apply

How to View the Journal Entries in QuickBooks Online via the Advanced Search Option?

QuickBooks Online offers the Advanced Search option. This option lets you do a particular transaction in the specific time and date range.

Journal Entry Report, User History, and Advanced Search Options in QuickBooks Online

In case you wish to know how to view the journal entries in QuickBooks Online via the Advanced Search option, kindly go through the steps given below:

  • In your QuickBooks Online, Press the particular Magnifying Glass icon
  • Now, Move to the Advanced Search option
  • Now you can look for the Journal Entries utilizing the particular Drop-Down arrow
  • You can avoid the Filter Field if you wish
  • If you are looking for Old Entries, then you must use the Particular Date Filter. This will let you see the particular results in a few seconds.
  • Now, In the given Type Column, Choose the Journal Entry option

The steps shared in this article above tell you all you need to know about creating and viewing journal entries in QuickBooks Online.

Still, if you face problems, following the steps given, we request you to hire professionals for the same.

You can connect with Dancing Numbers team for your QuickBooks Online issue. Your problem will be fixed before you know it. Our expert QuickBooks team of experienced professionals will support you to view journal entries in QuickBooks Online.

Accounting Professionals, CPA, Enterprises, Owners
Accounting Professionals

Looking for a professional expert to get the right assistance for your problems? Here, we have a team of professional and experienced team members to fix your technical, functional, data transfer, installation, update, upgrade, or data migrations errors. We are here at Dancing Numbers available to assist you with all your queries. To fix these queries you can get in touch with us via a toll-free number
+1-800-596-0806 or chat with experts.


Frequently Asked Questions (Faqs)

What are the things You must Know about Journal Entries in QuickBooks Online?

Usually speaking, the journal entry is a proper record of a particular transaction where the entire amount in the debit column must be equal to the entire amount in the credit column.

Every amount, be it a credit or debit one, is allocated to an account on the particular chart of accounts. QuickBooks issues the journal entry reports automatically when a particular transaction is added directly into any register of a non-bank balance sheet account.

How can a User View the Previous Journal Entries in QuickBooks Desktop?

When an account is reconciling, if you find any error, you may need to review the old journal entries in the particular QuickBooks. In such a scenario, the steps given below will support you to find the old journal entries in the QuickBooks Desktop.

Just follow the steps given below:

Step 1: Press on the particular Plus icon

Step 2: Now, you are required to select the particular option that says Journal Entry

Step 3: Now, choose the counter-clockwise icon that is present on the top-left corner

Step 4: Now click the option that says View More

Step 5: Now, you will be able to see the general journal entries

close btn

Get Your Case Study

Call Now+1-800-596-0806
Top