How to Import Journal Entries into QuickBooks Online?

by James Antonio

Journal referred to as a book for storing financial records. Journal Entries addresses an outline of the debits and credits of the transactions. These are straightforwardly posted in the overall general ledger related to accounting Software. QuickBooks permits the ease of importing, exporting, and deletion of Journal entries. We should comprehend how to import journal entries into QuickBooks Online and its other insights through the below blog.

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What do you mean by Importing Journal Entries, and why is it needed in QuickBooks online?

Importing journal entries in QuickBooks helps to preserve the essential structure and data formatting. Importing of journal entries is needed at the time of analytic, statistical, and trending aspects. It is also required for editing and data modification purposes or entering batch files in the accounting system, or many other widespread data changes for the desired outcomes.

How to Import Journal Entries in QuickBooks online?

Use the import function easily available in QuickBooks to import the journal entries in the company file. Here in the below write-up, you will know how to use the import feature for importing journal entries in QuickBooks. Make sure you have disabled account numbers to prevent interruption in the import process. However, you can turn on the account number once the import process completes. Walk through the steps:

Step 1: Prepare the Spreadsheet

First of all, you need to keep the spreadsheet ready for the import process. For this, follow the below instructions:

  • Verify the spreadsheet format; make sure there is the right format; check out all the fields, appearance, font size, etc.
  • For the correct formatting of a spreadsheet, below mentioned are the thing you require to go through:
    • Check that you fill all the mandatory columns such as Account name, credits, debits, journal date, or Journal number.
    • Choose the correct date format.
    • Ensure that you have correctly entered all the new accounts if they’re into the chart of accounts. If not linked account, then here are the steps to follow:

Adding the New Accounts in Chart of Accounts:

  • Open your QuickBooks online
  • Click on the Setting icon and then choose the Chart of Accounts button
  • Hit on the New option to make a new account
  • Find and click on the drop-down button which says Account Type to choose an account type.
  • Find a drop-down button named detail type to select the detail type appropriate to the transaction type you require to track
  • Give a name to the new account
  • Write a description regarding the new account
  • In case you having a sub-account, you are required to hit on Is sub-account button and then select the parent account.
  • Choose when you require to start finance tracking
  • Search field which says unpaid balance and enters the amount and choose as of the date
  • Enter today’s date if you wish to get started from today onwards
  • Once you are done with this, give a click on Save and close button

Add an Account during a Transaction:

If you have started online banking with the linked account, then you only require providing approval to your work. Once approved, the QuickBooks automatically detect it and start transaction categorization of the bank & credit card and also download them.

Step 2: Proceed with Journal Entries Importing

Follow the below steps to get started:

  • Go to the Settings option and then select Import Data
  • Hit Journal entries
  • Find the Download page and then click on Browse
  • In case you need any assistance regarding formatting the journal entries, then hit Download a sample file.
  • Find and select your Excel or CSV file and then click Open
  • After then hit the Next option
  • Start mapping data; each field on the spreadsheet contains the headers outline.
  • Now search for the icon that resembles a small arrow; you need to select the one matching field in the QuickBooks.
  • Hit on Start Import
  • After this, give a click on done

Here the write-up about How to import Journal entries into QuickBooks Online completes! Hopefully, it helped you and saved valuable time. Apart from the above procedure, you can also use the importer tool to perform the import process in QuickBooks. For example instance Dancing Numbers Importer. It is the most reliable tool to reduce the complexity of import, export, and deletion of various items in accounting software. To explore more about Dancing Numbers become a frequent user of this website, you will get the details regarding the usage of the tool for importing and exporting journal entries.

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Video Tutorial For Import Journal Entries into QuickBooks Online

How can I Duplicate a Journal in QuickBooks Online and make it Recurring?

At first your need to pull up the already posted or created journal entry and click on ‘make recurring’. After that, enter the name of the template, change the type to unscheduled, and save it.

How can I copy and Paste from a Chart of Accounts in QuickBooks Online?

First, click on File menu > utilities> click on export > click on lists to IIF files> choose the list you wish to export i.e.; chart of accounts, and click on OK. Now browse and choose the location to save the file.

What should one be Aware of before importing Excel Ledger in QuickBooks?

You should know that those individual transactions are not imported when you import the general ledger from Excel file in QuickBooks. For importing general ledger from excel file, click on gear icon > open the company menu and click on import data.

How can I Create Recurring Journal Entries Template in QuickBooks Online?

At first click on settings > click recurring transactions from the list and select new. Now select the type of transactions that you want to create and click OK. You need to enter the template name and choose type as scheduled, unscheduled, or reminder, etc.

What are the Significant Fields in a Journal Entry?

TXN date, is Adjustment, Ref Number, is home Company Adjustment, Credit, Currency Ref, Debit, Class, Memo, Entry Ref, Billable Status and more

When to use Journal Entry in QuickBooks online?

Sending money between expense and income accounts
Transferring money from liability, or an asset
When user require filling debits and credits in the ledger

How can I Create a Journal Entry in QuickBooks online?

Click on the +New button
Choose Journal entry
Click an account through the Account field
Write the amount in a suitable column
Choose the other account you are transferring money from or to
Verify the amounts
Fill memo section
Click on Save and close

Features of Dancing Numbers for QuickBooks Desktop

Imports

Imports

Exports

Exports

Deletes

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Customization

Customization

Supported Entities/Lists

Dancing Numbers supports all QuickBooks entities that are mentioned below:-

Customer Transactions

Invoice
Receive Payment
Estimate
Credit Memo/Return Receipt
Sales Receipt
Sales Order
Statement Charge

Vendor Transactions

Bill
Bill Payment
Purchase Order
Item Receipt
Vendor Credit

Banking Transactions

Check
Journal Entry
Deposit
Transfer Funds
Bank Statement
Credit Card Statement
Credit Card Charge
Credit Card Credit

Employee Transaction / List

Time Tracking
Employee Payroll
Wage Items

Others

Inventory Adjustment
Inventory Transfer
Vehicle Mileage

Technical Details

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Accountant Basic

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Frequently Asked Questions

 
How and What all can I Export in Dancing Numbers?

You need to click "Start" to Export data From QuickBooks Desktop using Dancing Numbers, and In the export process, you need to select the type you want to export, like lists, transactions, etc. After that, apply the filters, select the fields, and then do the export.

You can export a Chart of Accounts, Customers, Items, and all the available transactions from QuickBooks Desktop.


How can I Import in Dancing Numbers?

To use the service, you have to open both the software QuickBooks and Dancing Numbers on your system. To import the data, you have to update the Dancing Numbers file and then map the fields and import it.


How can I Delete in Dancing Numbers?

In the Delete process, select the file, lists, or transactions you want to delete, then apply the filters on the file and then click on the Delete option.


How can I import Credit Card charges into QuickBooks Desktop?

First of all, Click the Import (Start) available on the Home Screen. For selecting the file, click on "select your file," Alternatively, you can also click "Browse file" to browse and choose the desired file. You can also click on the "View sample file" to go to the Dancing Numbers sample file. Then, set up the mapping of the file column related to QuickBooks fields. To review your file data on the preview screen, just click on "next," which shows your file data.


Which file types are supported by Dancing Numbers?

XLS, XLXS, etc., are supported file formats by Dancing Numbers.


What is the pricing range of the Dancing Numbers subscription Plan?

Dancing Numbers offers four varieties of plans. The most popular one is the basic plan and the Accountant basic, the Accountant pro, and Accountant Premium.


How can I contact the customer service of Dancing Numbers if any issue arises after purchasing?

We provide you support through different channels (Email/Chat/Phone) for your issues, doubts, and queries. We are always available to resolve your issues related to Sales, Technical Queries/Issues, and ON boarding questions in real-time. You can even get the benefits of anytime availability of Premium support for all your issues.


How can I Import Price Level List into QuickBooks Desktop through Dancing Numbers?

First, click the import button on the Home Screen. Then click "Select your file" from your system. Next, set up the mapping of the file column related to the QuickBooks field. Dancing Numbers template file does this automatically; you just need to download the Dancing Number Template file.

To review your file data on the preview screen, just click on "next," which shows your file data.


What are some of the features of Dancing Numbers to be used for QuickBooks Desktop?

Dancing Numbers is SaaS-based software that is easy to integrate with any QuickBooks account. With the help of this software, you can import, export, as well as erase lists and transactions from the Company files. Also, you can simplify and automate the process using Dancing Numbers which will help in saving time and increasing efficiency and productivity. Just fill in the data in the relevant fields and apply the appropriate features and it’s done.

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Why should do you change the Employee status instead of deleting them on QuickBooks?

If you are unable to see the option to terminate an employee on your list of active employees on the company payroll, this mostly implies that they have some history. Thus, if you change the employee status instead of deleting it on QuickBooks, the profile and pay records remain in your accounting database without any data loss in your tax payments.


Is it possible to use the Direct Connect option to sync bank transactions and other such details between Bank of America and QuickBooks?

Yes, absolutely. You can use the Direct Connect Option by enrolling for the Direct Connect service which will allow you access to the small business online banking option at bankofamerica.com. This feature allows you to share bills, payments, information, and much more.


Why should do you change the Employee status instead of deleting them on QuickBooks?

If you are unable to see the option to terminate an employee on your list of active employees on the company payroll, this mostly implies that they have some history. Thus, if you change the employee status instead of deleting it on QuickBooks, the profile and pay records remain in your accounting database without any data loss in your tax payments.


What are the various kinds of accounts you could access in QuickBooks?

QuickBooks allows you to access almost all types of accounts, including but not limited to savings account, checking account, credit card accounts, and money market accounts.

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Bulk import, export, and deletion can be performed with simply one-click. A simplified process ensures that you will be able to focus on the core work.

Worried about losing time with an error prone software? Our error free add-on enables you to focus on your work and boost productivity.

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