Recover Lost QuickBooks Data File from a Hard Drive

Most of the small, medium, and large businesses have switched to QuickBooks for efficient storage and retrieval of accounting data. The software helps organizations maintain data in an organized way. However, sudden instances of the loss of data trouble users to a great extent. Know how to recover lost QuickBooks Data File from a Hard Drive.

The users never forget to keep the data up-to-date. But what they forget is to take a backup of the same regularly. They keep postponing things and then, suddenly one day, they lose it all. Thus, it is recommended to users to be particular about taking the backup regularly without delaying it.

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Being an accounting software, however, QuickBooks offers an inbuilt feature to ensure the data is easily recovered in case the businesses lose them due to any whatsoever reasons. Apart from using the inbuilt feature, you can also apply other methods of recovery for the lost QuickBooks Data.

What are the Main Causes of Data Loss in QuickBooks?

Before browsing through the methods of recovering QuickBooks data when lost, it is essential to know the causes of such loss. Here are a few of them discussed:

• Upgrading company files to a higher version of QuickBooks software
• Issues while upgrading the software
• Troubles or malfunctioning of the applications while using the software
• Abrupt power shortage or sudden system crash
• Failure to take regular backups
• If files are corrupt or broken
• If files are deleted unintentionally
• Viral attacks on the system

Steps to Recover Lost QuickBooks Data From Hard Drive

Here learn how to recover lost QuickBooks Data from hard drive. Follow the mention steps to fix the issue:

Option 1: Using the Current Transaction Log File (.TLG) and Company Log File (.QBW.adr)

You can use the current Transaction Log File and a copy of the company log file to recover your data. The steps to be followed are:

• Make a new folder on the Desktop
• Name it QBTest
• Go to the location where your company file is stored
• Search for the .TLG extension for your company file
• Copy the file with the extension
• Paste it in the new QBTtest folder you created in Step 2.
• Navigate to QuickBooksAutoDataRecovery folder
• Copy the company log file with .ADR extension
• Paste that too in the particular folder, QBTest
• Open the folder called QBTest now
• Right-click the .QBW.ADR file
• Choose the Rename option
• Remove .ADR from the end of the file name
• Open QuickBooks
• Open the particular company file in the folder QBTest
• Use the given account register for any verification of transactions if required
  • Go to File
  • Select Utilities
  • Click on Verify or Validate Data option to check and verify the particular recovered file

If the file seems recreated properly, you can move this file from the folder QB Test to the original location.

Option 2: Using .QBW.adr (Company File) and .TLG.adr (Transaction Files) Files

You can use the ADR versions of both the transaction log file and company log file. However, this option should be used only if the data has been lost within the last 12 hours of transactions. The steps to be followed are:

• Make a new folder on the Desktop
• Name it QBTest
• Go to the location where your company file is stored
• Search for the .TLG.ADR extension for your company file
• Copy the file with the extension
• Paste it in the new QBTtest folder you created in Step 2.
• Navigate to QuickBooksAutoDataRecovery folder
• Copy the company log file with .QBW.ADR extension
• Paste that too in the folder QB Test
• Open the folder QB Test now
• Right-click the .TLG.ADR. and QBW.ADR files
• Choose the Rename option for both individually
• Remove .ADR from the end of both file names
• Open QuickBooks
• Open the particular company file in the folder QB Test
• Use the given account register for any verification of transactions if required
  • Go to File
  • Select Utilities
  • Click on the particular Verify or Validate Data option to check and verify the particular recovered file

If the file seems recreated properly, you can move this file from the folder QB Test to the original location.

Though the steps mentioned above are clearly stated, there might be instances where you get stuck in the middle of a step.

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What if I don’t Find the File with .TLG.ADR or the .QBW.ADR Extensions?

While copying and pasting the file with .TLG.ADR or the particular .QBW.ADR extension, if you do not find the required file in the original folder, here are the steps you can follow to search for the same:

Navigate to the Product Information screen
Look for the No Company Open Window
Search for the files. These files are named after the particular company files.
If you still cannot identify them, you can:
Press Windows+E and open File Explorer
Choose the Organize option
Select the particular option, Folder & Search [If you are using Windows 10, Windows 8.1 & 8, go to View and choose the particular File name extension]
Click on Hide extensions. This will be for the identified file types
Click on Apply
Select OK

What is an ADR? How does it Help in Recovering the Lost Data in QuickBooks?

ADR stands for Auto Data Recovery, which is an inbuilt feature in QuickBooks to ensure users do not lose their data from the hard drive because of sudden outages or problems.

ADR can help users recover the files by either/or:

Restoring the transactions through the current transaction log file and a backup for company file already on the system
Restoring all lost transactions but only if they have been lost within the last 12 hours of transactions.

What do I Need to Remember While using ADR for Data Recovery in QuickBooks?

ADR is only available in QuickBooks Pro, Premier, and Enterprise Solutions for Windows. You will not find it in Accountant Editions.
Keep updating the software to maximize the utility of this feature of QuickBooks.

Features of Dancing Numbers for QuickBooks Desktop

Supported Entities/Lists

Dancing Numbers supports all QuickBooks entities that are mentioned below:-

Technical Details

Pricing

Frequently Asked Questions

How and What all can I Export in Dancing Numbers?

You need to click "Start" to Export data From QuickBooks Desktop using Dancing Numbers, and In the export process, you need to select the type you want to export, like lists, transactions, etc. After that, apply the filters, select the fields, and then do the export.

You can export a Chart of Accounts, Customers, Items, and all the available transactions from QuickBooks Desktop.

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How can I Import in Dancing Numbers?

To use the service, you have to open both the software QuickBooks and Dancing Numbers on your system. To import the data, you have to update the Dancing Numbers file and then map the fields and import it.

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How can I Delete in Dancing Numbers?

In the Delete process, select the file, lists, or transactions you want to delete, then apply the filters on the file and then click on the Delete option.

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How can I import Credit Card charges into QuickBooks Desktop?

First of all, Click the Import (Start) available on the Home Screen. For selecting the file, click on "select your file," Alternatively, you can also click "Browse file" to browse and choose the desired file. You can also click on the "View sample file" to go to the Dancing Numbers sample file. Then, set up the mapping of the file column related to QuickBooks fields. To review your file data on the preview screen, just click on "next," which shows your file data.

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Which file types are supported by Dancing Numbers?

XLS, XLXS, etc., are supported file formats by Dancing Numbers.

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What is the pricing range of the Dancing Numbers subscription Plan?

Dancing Numbers offers four varieties of plans. The most popular one is the basic plan and the Accountant basic, the Accountant pro, and Accountant Premium.

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How can I contact the customer service of Dancing Numbers if any issue arises after purchasing?

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How can I Import Price Level List into QuickBooks Desktop through Dancing Numbers?

First, click the import button on the Home Screen. Then click "Select your file" from your system. Next, set up the mapping of the file column related to the QuickBooks field. Dancing Numbers template file does this automatically; you just need to download the Dancing Number Template file.

To review your file data on the preview screen, just click on "next," which shows your file data.

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What are some of the features of Dancing Numbers to be used for QuickBooks Desktop?

Dancing Numbers is SaaS-based software that is easy to integrate with any QuickBooks account. With the help of this software, you can import, export, as well as erase lists and transactions from the Company files. Also, you can simplify and automate the process using Dancing Numbers which will help in saving time and increasing efficiency and productivity. Just fill in the data in the relevant fields and apply the appropriate features and it’s done.

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Why should do you change the Employee status instead of deleting them on QuickBooks?

If you are unable to see the option to terminate an employee on your list of active employees on the company payroll, this mostly implies that they have some history. Thus, if you change the employee status instead of deleting it on QuickBooks, the profile and pay records remain in your accounting database without any data loss in your tax payments.

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Is it possible to use the Direct Connect option to sync bank transactions and other such details between Bank of America and QuickBooks?

Yes, absolutely. You can use the Direct Connect Option by enrolling for the Direct Connect service which will allow you access to the small business online banking option at bankofamerica.com. This feature allows you to share bills, payments, information, and much more.

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Why should do you change the Employee status instead of deleting them on QuickBooks?

If you are unable to see the option to terminate an employee on your list of active employees on the company payroll, this mostly implies that they have some history. Thus, if you change the employee status instead of deleting it on QuickBooks, the profile and pay records remain in your accounting database without any data loss in your tax payments.

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What are the various kinds of accounts you could access in QuickBooks?

QuickBooks allows you to access almost all types of accounts, including but not limited to savings account, checking account, credit card accounts, and money market accounts.

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