Recover or Reset QuickBooks Desktop Password

by James Antonio

It goes without saying that a QuickBooks Administrator access is required to use all the data which is stored by a user in the QuickBooks file. When a strong password is used, it safeguards the business from unauthorized use of confidential information and private details.

This is why it is crucial to remember the password since forgetting it will lock you out from using the information that is stored in the files. If you have ever faced this password issue, then read on and find out how to deal with this issue, should this problem ever arises. You can recover and reset your QuickBooks Desktop password easily.

QuickBooks is very efficient software which not only provides you the platform to manage company data but also monitors the performance of an organization and at the same time keeps the passwords safe. This is a multi-tasking software and it makes an Admin user for you, the moment you log in for the first time. Add to it, it allows other users to make more username and passwords.

In order to protect your details, QuickBooks Desktop asks a password from you every time any user including you tries to log in and use the company file. In some instances, security updates and few other features may compel you to reset the password.

Recover or Reset QuickBooks Desktop Password
Recover or Reset QuickBooks Desktop Password

What is Recover or Reset QuickBooks Desktop Password is all about?

When you need to use the data in QuickBooks files, you would require the Administrator password and there is no other option for it. In order to stay away from any Administrator password issue, please adhere to the points mentioned below related to QuickBooks:

  • Always have a complicated difficult password. You can follow specific instructions like the use of 7 characters, letters, numbers, upper case, etc. to make the password less easy.
  • You may witness a wrong login screen which. Such a wrong login screen will ask for a password but not for username and this kind of login screen is the administrator’s login screen and you are having a non-admin login. In such a case, close the QuickBooks and then open it again.
  • Check the Space bar and caps lock more than once.
  • The password must not have spaces. Add password without any space.
  • The keyboard may be functioning improperly
  • The password may be left blank. Often users chose to leave the Admin data file password blank.

Why do you need to Recover or Reset QuickBooks Desktop Password?

It is important for business to recover or reset a QuickBooks Desktop password. By resetting the password, business owners prevent any unauthorized or illegal use of the data in the QuickBooks company file.

When you forget a password, QuickBooks asks you a set of security questions and then lets you reset the password. This helps prevent fraudulent activities and data breaches in organizations.

How to Recover or Reset QuickBooks Desktop Password?

There are steps to perform if you wish to recover or reset your password in QuickBooks Desktop. Here are the steps:

Step 1: Select the type of password you want to set for your admin or user password. Different users have different requirements so set your Admin password or User password as per your requirement.

Step 2: Once you have selected the Password type, follow the steps to build it.

  • Resetting the Admin Password

If you have not forgotten the administrator password and just need to change it for security purposes, then move to the steps to change your user password in the Resent User Password section.

If you need to reset the administrator password, because it is new to you, then it is important for you to authenticate some data as per security reasons.

  • Reset password for QuickBooks Desktop 2020

At first, you need to log in to the particular company Login Window and select I forgot my password. In the particular drop-down list, select an email and then choose Next. Then a token will be sent to you to reset the password. Add the token which is received in your particular email address. If it is not available in the Inbox, try looking for it in the Spam or Junk folder.

  • Reset a User Password

For mac users, you need to sign in to the particular company file with certain administration permissions. Then select the Users and Passwords from the particular Company menu. Select the Users and Passwords you wish to change and then click Edit. Select the lock icon and add the new password and click Save.

Step 3: Remove Password from the QuickBooks

In your QuickBooks account, navigate to the Help menu, and choose QuickBooks Desktop Help and select the Contact Us button. You will get direct help from QuickBooks to remove the password. Choose Message an Agent or the Talk to a specialist option as per your preference.

Whether you are an expert in QuickBooks or just starting, it is imperative that you follow the steps mentioned above in a systematic step-by-step manner. You should not miss any single step as it can lead to disruption and you will not be able to recover or reset the QuickBooks Desktop password.

The steps mentioned above can help you to recover and reset QuickBooks Desktop Password. However, if you still encounter any trouble in regard to resetting the password.

Should Passwords for QuickBooks have Space in Between them?

No. Passwords for QuickBooks cannot have space in between them. Space is not accepted while creating passwords.

What to do in case the User Does not want to have any or No Passwords?

In case of No passwords, a user is required to select OK displayed on the login screen without adding any password.

Features of Dancing Numbers for QuickBooks Desktop





How Dancing Numbers Will Help You


Dancing Numbers is SaaS-based software that can easily be integrated with your QuickBooks account. You can import, export, and delete lists or transactions from your company file. Using Dancing Numbers you can simplify and automate the process, saving time and increasing productivity. Just fill in a few fields and apply the relevant features to complete the task.

It saves your time and money that you can invest in your business. It has no human errors, works automatically, provides a user-friendly interface (easy to use and learn), and more. You can also have access to the comprehensive features set if you use it to import, export, and delete services.

Supported Entities/Lists

Dancing Numbers supports all QuickBooks entities that are mentioned below:-

Customer Transactions

Receive Payment
Credit Memo/Return Receipt
Sales Receipt
Sales Order
Statement Charge

Vendor Transactions

Bill Payment
Purchase Order
Item Receipt
Vendor Credit

Banking Transactions

Journal Entry
Transfer Funds
Bank Statement
Credit Card Statement
Credit Card Charge
Credit Card Credit

Employee Transaction / List

Time Tracking
Employee Payroll
Wage Items


Inventory Adjustment
Inventory Transfer
Vehicle Mileage

Technical Details

Devices Supported

  • Windows


  • On Premise

Language Support

  • English

Pricing Model

  • Annual Subscription

Customer Types

  • Small Business
  • Medium Business



Importer, Exporter & Deleter

*See our Pricing for up to 3 Company Files

$199/- Per Year

Pricing includes coverage for users
  • Services Include:
  • Unlimited Export
  • Unlimited Import
  • Unlimited Delete


Accountant Basic

*See our Pricing for up to 10 Company Files.

$499/- Per Year

Pricing includes coverage for users
  • Services Include:
  • Importer,Exporter,Deleter
  • Unlimited Users
  • Unlimited Records
  • Upto 10 companies


Accountant Pro

*See our Pricing for up to 20 Company Files.

$899/- Per Year

Pricing includes coverage for users
  • Services Include:
  • Importer, Exporter, Deleter
  • Unlimited Users
  • Unlimited Records
  • Up to 20 companies


Accountant Premium

*See our Pricing for up to 50 Company Files.

$1999/- Per Year

Pricing includes coverage for users
  • Services Include:
  • Importer, Exporter, Deleter
  • Unlimited Users
  • Unlimited Records
  • Up to 50 companies

Frequently Asked Questions

How and What all can I Export in Dancing Numbers?

You need to click "Start" to Export data From QuickBooks Desktop using Dancing Numbers, and In the export process, you need to select the type you want to export, like lists, transactions, etc. After that, apply the filters, select the fields, and then do the export.

You can export a Chart of Accounts, Customers, Items, and all the available transactions from QuickBooks Desktop.

How can I Import in Dancing Numbers?

To use the service, you have to open both the software QuickBooks and Dancing Numbers on your system. To import the data, you have to update the Dancing Numbers file and then map the fields and import it.

How can I Delete in Dancing Numbers?

In the Delete process, select the file, lists, or transactions you want to delete, then apply the filters on the file and then click on the Delete option.

How can I import Credit Card charges into QuickBooks Desktop?

First of all, Click the Import (Start) available on the Home Screen. For selecting the file, click on "select your file," Alternatively, you can also click "Browse file" to browse and choose the desired file. You can also click on the "View sample file" to go to the Dancing Numbers sample file. Then, set up the mapping of the file column related to QuickBooks fields. To review your file data on the preview screen, just click on "next," which shows your file data.

Which file types are supported by Dancing Numbers?

XLS, XLXS, etc., are supported file formats by Dancing Numbers.

What is the pricing range of the Dancing Numbers subscription Plan?

Dancing Numbers offers four varieties of plans. The most popular one is the basic plan and the Accountant basic, the Accountant pro, and Accountant Premium.

How can I contact the customer service of Dancing Numbers if any issue arises after purchasing?

We provide you support through different channels (Email/Chat/Phone) for your issues, doubts, and queries. We are always available to resolve your issues related to Sales, Technical Queries/Issues, and ON boarding questions in real-time. You can even get the benefits of anytime availability of Premium support for all your issues.

How can I Import Price Level List into QuickBooks Desktop through Dancing Numbers?

First, click the import button on the Home Screen. Then click "Select your file" from your system. Next, set up the mapping of the file column related to the QuickBooks field. Dancing Numbers template file does this automatically; you just need to download the Dancing Number Template file.

To review your file data on the preview screen, just click on "next," which shows your file data.

Get Support

The Bulk Import, Export, and Deletion can be performed with just an easy single-click. We offer a simplified process that assures you that you will be able to focus on your core work.

Are you worried about losing your time with error-prone software? Worry no more. Our error-free add-on lets you focus on your work and boost your productivity rate to a considerable extent.

Most Recent Updates