Pinterest

How to Backup QuickBooks to Flash Drive for Desktop & Online?

When you backup crucial information at regular intervals, it protects the business data that is saved in the QuickBooks company […]

Voiced by Amazon Polly

When you backup crucial information at regular intervals, it protects the business data that is saved in the QuickBooks company file. The best way to backup QuickBooks data is using a flash drive, commonly called a thumb drive, USB drive, Memory stick, etc. It is a very easy to use, highly mobile, and extremely pocket-friendly way to store data.

Save Time, Reduce Errors, and Improve Accuracy

Dancing Numbers helps small businesses, entrepreneurs, and CPAs to do smart transferring of data to and from QuickBooks Desktop. Utilize import, export, and delete services of Dancing Numbers software.

Regardless of the fact that you wish to transfer a company file to another computer in the given network or if you wish to take the information to your particular accountant, using a flash drive is considered to be the most convenient way.

If you want to know how to backup QuickBooks to a flash drive, then keep reading this article for a detailed overview.

Why must You Create a Backup in QuickBooks?

QuickBooks possesses all types of business-related details like customer information, transaction, statements, invoice record, and others. If the actual file is corrupted or damaged, the backup file can help you from losing all the crucial company data.

Here are some other valid reasons why you need to create a backup of your particular QuickBooks account. Such reasons include:

  • Other members of your company can use the company files after you add them to access them. In case some crucial data is deleted or mistakenly removed, the backup file will help you to get back the data.
  • You can lose the data in a second if the hard disk crashes. In such a scenario, the backup file can help you get back the crucial data.
  • When the company file is corrupted, the backup file helps to get back the files
  • Viruses or other third-party applications can impact certain aspects of the valuable data in your QuickBooks account. In such a case, the backup file can be of great help to you.

How to Backup QuickBooks to a Flash Drive for Desktop & Online?

You can easily create a backup of your company data in both QuickBooks Desktop and QuickBooks Online. As a user, you will get the option to backup your file online or locally. Not to mention, QuickBooks also allows manual and automatic backups too.

How to Backup My QuickBooks to a Flash Drive (for Desktop Version)?

Here are the steps to backup the QuickBooks Desktop file to a flash drive:

  • Launch the particular “QuickBooks Application” on your system.
  • Now, press on the “File” menu.
  • Now, you can choose the “Back Up Company” option.
  • Now select the option “Create a Local Backup“.
  • When the screen for “Create Backup” option appears, choose the “Local Backup” option.
  • Now, as you press the option “Next“, select the location where you wish to save the particular backup file.
  • Now, you can choose the tab for “Options” and select the location together with the backup frequencies.
  • Click the “OK” button along with the “Next” button.
  • Now, you can press the option “Save it Now“.
  • Press the “Next” button.
  • Choose the “Save” button to authorize the action.
  • Once completed, enter the flash drive in your particular “USB” slot of the system.
  • Now, copy the backup file from the particular location where it is stored and then paste it in the available flash drive.

This will help you to create a backup of the QuickBooks data and then save it on your particular flash drive. In case some error occurs with your particular QuickBooks company file, the backup file can be used to restore the crucial data.

How to Backup QuickBooks Online to a Flash Drive?

When using QuickBooks Online, users are not required to keep a backup, since the backup is being taken in the cloud server. However, if you wish to backup QuickBooks Online to a flash drive, follow the steps given below:

  • Take a backup in a flash drive. For that, you must download the data from QuickBooks Online to your desktop.
  • Now, when you transfer the QuickBooks data to your system, the file can be saved in a location where it is very convenient for you to locate.
  • Now, enter the flash drive in your particular system.
  • Now, you can copy the data that you received from QuickBooks Online and then paste the data into the flash drive.

Note: There is no direct option to create a QuickBooks Online backup in the flash drive. You need to export the data and then save it on the particular flash drive.

How to Restore QuickBooks Company Files Data from the QuickBooks Backup File?

Along with backing up QuickBooks to a flash drive, you can also use it to restore the file backup of your company. Here are the steps to use Flash Drive to restore the QuickBooks Company file:

  • Enter the flash drive into your system.
  • Navigate to the “File” Menu and press the option “Open or Restore Company” in order to open the restore wizard.
  • Now you will require pressing the option “Restore a backup copy (.qbb)” and press next.
  • Now, the option “Local backup” and then press “Next“.
  • Now a screen for “Open Backup Copy” appears.
  • If needed, you can press Lock in the drop-down arrow and it will take you to the place where the backup file is being saved by you with the extension .QBB.
  • Choose the QuickBooks backup file and then press “Open“.
  • Press “Next“.
  • Now go to the location where you wish to restore the backup file by pressing Save in the drop-down arrow.
  • Choose the backup file and press Save.

When QuickBooks created a backup of a file, it upholds the integrity of the data. If QuickBooks finds out any corruption or issue with the company file, then it might show errors like QuickBooks Unable to Backup Company file or errors 2277.

The steps given above will help you to backup QuickBooks to a flash drive very smoothly. However, if you get stuck anywhere just reach out to us.

Accounting Professionals, CPA, Enterprises, Owners
Accounting Professionals

Looking for a professional expert to get the right assistance for your problems? Here, we have a team of professional and experienced team members to fix your technical, functional, data transfer, installation, update, upgrade, or data migrations errors. We are here at Dancing Numbers available to assist you with all your queries. To fix these queries you can get in touch with us via a toll-free number
+1-347-428-6831 or chat with experts.


Frequently Asked Questions (Faqs)

What happens When you Experience an Error During the Backing up of QuickBooks to a Flash Drive?

In such a scenario, solve the issue and then continue. Without solving the issue, you will not be able to proceed further. Whether it is Windows 7, 8, 8. 1, or 10, without solving the error, backup in a flash drive is not possible.

What are the Considerations for Backing up QuickBooks to a Flash Drive?

Here are certain points to consider prior to taking QuickBooks backup to a flash drive:

• QuickBooks backup should be generated at least once a day
• The QuickBooks app must be set for automatic backup
• Once the company file is closed, set your application for backup every time

Features of Dancing Numbers for QuickBooks Desktop

Imports

Imports

Exports

Exports

Deletes

Deletes

Customization

Customization

Supported Entities/Lists

Dancing Numbers supports all QuickBooks entities that are mentioned below:-

Customer Transactions

Invoice
Receive Payment
Estimate
Credit Memo/Return Receipt
Sales Receipt
Sales Order
Statement Charge

Vendor Transactions

Bill
Bill Payment
Purchase Order
Item Receipt
Vendor Credit

Banking Transactions

Check
Journal Entry
Deposit
Transfer Funds
Bank Statement
Credit Card Statement
Credit Card Charge
Credit Card Credit

Employee Transaction / List

Time Tracking
Employee Payroll
Wage Items

Others

Inventory Adjustment
Inventory Transfer
Vehicle Mileage

Technical Details

Easy Process

Easy Process

Bulk import, export, and deletion can be performed with simply one-click. A simplified process ensures that you will be able to focus on the core work.

Error Free

Error Free

Worried about losing time with an error prone software? Our error free add-on enables you to focus on your work and boost productivity.

On-time Support

On-time Support

We provide round the clock technical assistance with an assurance of resolving any issues within minimum turnaround time.

Pricing

img

Importer, Exporter & Deleter

*See our Pricing for up to 3 Company Files

$199/- Per Year

Pricing includes coverage for users
  • Services Include:
  • Unlimited Export
  • Unlimited Import
  • Unlimited Delete

img

Accountant Basic

*See our Pricing for up to 10 Company Files.

$499/- Per Year

Pricing includes coverage for users
  • Services Include:
  • Importer,Exporter,Deleter
  • Unlimited Users
  • Unlimited Records
  • Upto 10 companies

img

Accountant Pro

*See our Pricing for up to 20 Company Files.

$899/- Per Year

Pricing includes coverage for users
  • Services Include:
  • Importer, Exporter, Deleter
  • Unlimited Users
  • Unlimited Records
  • Up to 20 companies

img

Accountant Premium

*See our Pricing for up to 50 Company Files.

$1999/- Per Year

Pricing includes coverage for users
  • Services Include:
  • Importer, Exporter, Deleter
  • Unlimited Users
  • Unlimited Records
  • Up to 50 companies

Dancing Numbers: Case Study

Frequently Asked Questions

 
How and What all can I Export in Dancing Numbers?

You need to click "Start" to Export data From QuickBooks Desktop using Dancing Numbers, and In the export process, you need to select the type you want to export, like lists, transactions, etc. After that, apply the filters, select the fields, and then do the export.

You can export a Chart of Accounts, Customers, Items, and all the available transactions from QuickBooks Desktop.


How can I Import in Dancing Numbers?

To use the service, you have to open both the software QuickBooks and Dancing Numbers on your system. To import the data, you have to update the Dancing Numbers file and then map the fields and import it.


How can I Delete in Dancing Numbers?

In the Delete process, select the file, lists, or transactions you want to delete, then apply the filters on the file and then click on the Delete option.


How can I import Credit Card charges into QuickBooks Desktop?

First of all, Click the Import (Start) available on the Home Screen. For selecting the file, click on "select your file," Alternatively, you can also click "Browse file" to browse and choose the desired file. You can also click on the "View sample file" to go to the Dancing Numbers sample file. Then, set up the mapping of the file column related to QuickBooks fields. To review your file data on the preview screen, just click on "next," which shows your file data.


Which file types are supported by Dancing Numbers?

XLS, XLXS, etc., are supported file formats by Dancing Numbers.


What is the pricing range of the Dancing Numbers subscription Plan?

Dancing Numbers offers four varieties of plans. The most popular one is the basic plan and the Accountant basic, the Accountant pro, and Accountant Premium.


How can I contact the customer service of Dancing Numbers if any issue arises after purchasing?

We provide you support through different channels (Email/Chat/Phone) for your issues, doubts, and queries. We are always available to resolve your issues related to Sales, Technical Queries/Issues, and ON boarding questions in real-time. You can even get the benefits of anytime availability of Premium support for all your issues.


How can I Import Price Level List into QuickBooks Desktop through Dancing Numbers?

First, click the import button on the Home Screen. Then click "Select your file" from your system. Next, set up the mapping of the file column related to the QuickBooks field. Dancing Numbers template file does this automatically; you just need to download the Dancing Number Template file.

To review your file data on the preview screen, just click on "next," which shows your file data.


What are some of the features of Dancing Numbers to be used for QuickBooks Desktop?

Dancing Numbers is SaaS-based software that is easy to integrate with any QuickBooks account. With the help of this software, you can import, export, as well as erase lists and transactions from the Company files. Also, you can simplify and automate the process using Dancing Numbers which will help in saving time and increasing efficiency and productivity. Just fill in the data in the relevant fields and apply the appropriate features and it’s done.

Furthermore, using Dancing Numbers saves a lot of your time and money which you can otherwise invest in the growth and expansion of your business. It is free from any human errors, works automatically, and has a brilliant user-friendly interface and a lot more.


Why should do you change the Employee status instead of deleting them on QuickBooks?

If you are unable to see the option to terminate an employee on your list of active employees on the company payroll, this mostly implies that they have some history. Thus, if you change the employee status instead of deleting it on QuickBooks, the profile and pay records remain in your accounting database without any data loss in your tax payments.


Is it possible to use the Direct Connect option to sync bank transactions and other such details between Bank of America and QuickBooks?

Yes, absolutely. You can use the Direct Connect Option by enrolling for the Direct Connect service which will allow you access to the small business online banking option at bankofamerica.com. This feature allows you to share bills, payments, information, and much more.


Why should do you change the Employee status instead of deleting them on QuickBooks?

If you are unable to see the option to terminate an employee on your list of active employees on the company payroll, this mostly implies that they have some history. Thus, if you change the employee status instead of deleting it on QuickBooks, the profile and pay records remain in your accounting database without any data loss in your tax payments.


What are the various kinds of accounts you could access in QuickBooks?

QuickBooks allows you to access almost all types of accounts, including but not limited to savings account, checking account, credit card accounts, and money market accounts.

Get Support

Bulk import, export, and deletion can be performed with simply one-click. A simplified process ensures that you will be able to focus on the core work.

Worried about losing time with an error prone software? Our error free add-on enables you to focus on your work and boost productivity.

Book your consultation Book Free Consultation
Close X
Call Now+1-800-596-0806
Dancing Number

We value your privacy and are strongly against any kind of phishing, spam, and malware. We collect your information for our legitimate business purpose only. This information is safe with our in-built security.

X



    Top