How to Import Fixed Asset Items into QuickBooks Desktop using Dancing Numbers?

Import Fixed Asset Items into QuickBooks Desktop Importing was never so easy but Dancing Numbers made it simple and quick. […]

Import Fixed Asset Items into QuickBooks Desktop

Importing was never so easy but Dancing Numbers made it simple and quick.

Import Fixed Asset Items automatically. The filters attribute gives you more accurate data to import as you want.

You can easily Import Fixed Asset Items from Excel to your QuickBooks Desktop directly through Dancing Numbers (Desktop).

Save Time, Reduce Errors, and Improve Accuracy

Dancing Numbers helps small businesses, entrepreneurs, and CPAs to do smart transferring of data to and from QuickBooks Desktop. Utilize import, export, and delete services of Dancing Numbers software.

*No credit card required

This tool is built exclusively for QuickBooks Desktop.

Supported Version: QuickBooks Desktop Premier, Pro, Accountant, and Enterprise editions.

You can download a free trial of the software easily from the Dancing Numbers Website. Follow the below-mentioned steps to get step by a step installation procedure.

Steps for importing Fixed Asset Items to QuickBooks

Now, it’s easier to Import with Dancing Numbers with the powerful and simplified wizard. To start the bulk import of your files data to QuickBooks follows the mentioned steps.

First of all click Import (Start) button available on the home screen.

Step 1 – File Selection: For the selection of a file click “Select Your File“, you can also click “Browse File” to browse and choose the desired file from the local computer, alternatively you can click the “View Sample File” to go to the Dancing Numbers sample file.

Step 2 – Mapping: Now in the second step set up the mapping of the file column related to QuickBooks fields. Dancing Numbers template file do this step automatically, to use it download the Dancing Numbers template file

Step 3 – Review and Import: To review your file data on the preview screen, just click on “next” which shows your file data before Importing to QuickBooks.

For more detailed instructions on the steps go through this article.

Mapping QuickBooks Fields

Field NameFormat


NameAlphanumericAsset Name
Acquired AsNew/OldStatus of the item whether it is new or old
Purchase DescriptionTextDescription of the item while purchasing
Purchase DateMM/DD/YYYYThe date on which item has purchased
Purchase CostNumericalThe purchasing cost of the item
Vendor Or Payee NameTextVendor / Payee name from which item has been purchased
Asset Account RefTextAccounts from which QuickBooks can track the current company inventory value
Asset DescriptionTextDescription of the asset
LocationTextRefers to the location where the asset is stored is in service
PO NumberAlphanumericPurchase order number
Serial NumberAlphanumericThe serial number of the asset
Warranty Expiry DateMM/DD/YYYYExpiry Date of warranty
NotesTextAdditional notes related to asset
Asset NumberNumericalNumber of Assets
Year-End Accumulated DepreciationTextLost amount of the fixed asset since it’s purchased
Year-End Book ValueTextEstimated sales value of the fixed asset
Sales DescriptionTextDescription About Sales
Sales DateMM/DD/YYYYThe date on which Asset sold
Sales PriceNumericPrice in which asset has been sold
Sales ExpenseNumericAmount of Sales Expense
Is ActiveTrue / FalseWhether asset is active or not

Import Settings

To make your file more customizable, the set of tools is available with Import Settings at the top right-hand side corner.

Accounting Professionals, CPA, Enterprises, Owners
Accounting Professionals

Looking for a professional expert to get the right assistance for your problems? Here, we have a team of professional and experienced team members to fix your technical, functional, data transfer, installation, update, upgrade, or data migrations errors. We are here at Dancing Numbers available to assist you with all your queries. To fix these queries you can get in touch with us via a toll-free number
+1-800-596-0806 or chat with experts.


Many users would have some questions while moving data to your QuickBooks Desktop. Some of the questions are mentioned below:

I made Some Mistakes in the Import Process and My QuickBooks Reports have been Corrupted. Can I undo or Revert my Import?

It is possible to undo the import partially/ completely with the Delete feature available.

My File has some Specific Date Format. I don’t Want to Change the File. Will Your Product Support all Date Formats?

No, It needs to specify the specific date format as MM/DD/YYYY.

Do You have Any Sample Templates?

Yes, We do have. Sample Template

File Types Supported by Your Application?

XLS, XLSX, etc are Supported File Formats

Where to Contact if I am Stuck?

Feel free to drop an email to or visit our dedicated Support Center at for a quick answer.

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