How to Import QBXML File into QuickBooks Desktop?

by James Antonio

Did you know that you can easily transfer your QuickBooks company financial data in secure XML format into QuickBooks Desktop? Well, yes you definitely can with the help of the QBXML file feature.

QBXML files comprise of financial data of the company, which is created by the QuickBooks Online version. QBXML files help in exporting the backup of the financial data in XML format and then it can be easily imported to QuickBooks Desktop.

Import QBXML File into QuickBooks Desktop

If we talk about the advantages of QBXML format files, then you should know that this format or framework is:

  1. Standard in terms of technologies like XML and HTTP,
  2. Extensible as it can be extended to newer technologies in the future,
  3. Secure in terms of business transactions,
  4. Designed to support Web-based and remote data integration.

Now when you are aware of the features of the QBXML file, let us move on to the next section where we will discuss the step-wise step process to import the QBXML file into QuickBooks Desktop.

Importing the QBXML file into QuickBooks Desktop

Before we move on any further, I want to let you know about few things that you should keep in mind while importing the QBXML file into QuickBooks Desktop:

  1. You should know that you can only use the export feature to transfer the data from one QuickBooks Online account to another.
  2. When you finally complete the import process, it will overwrite the data which already exists in the company file.
  3. It is always better to create the backup file before starting the import process.

Exporting the QuickBooks Online Data

Firstly, you will have to export the data from QuickBooks Online version, for this, you can follow the below steps:

Step 1. At first, you need to download the financial data of your company file in QBXML format from QuickBooks Online.

Step 2. For this, you need to click open the QuickBooks and Log in, then go to the settings, and after that click on export data.

Step 3. Once the export data wizard is opened, you need to select the range of the data to be exported, and then click on the request your data.

Step 4. In this step, once all the data is ready to be download, click on Continue, it will create a QB for Windows company file and you can download it.

Importing the Data into QuickBooks Desktop

After you have exported the QBXML file data from the QB Online version, you can take the below steps to import the data into QuickBooks Desktop:

Step 1. You can import the QBXML data into QB DT by installing CData Cmdlets for QuickBooks on the computer where you have saved your QBXML file.

Step 2. You need to also install the remote connector on the computer machine that is hosting the QuickBooks Desktop. The remote connector is included in the installer for Cmdlets.

Step 3. Once you are done with the installation part, you can import the QBXML file to QB desktop following the Online instructions.

But you should be aware, that this is one of the processes where you would need expertise, so if you are stuck or unable to do it yourself, call for expert help.

Let us now move towards the frequently asked Questions, wherein you will be able to see small queries asked by the users and answered by experts. You can refer to these questions as a cheat sheet when you are performing the process, or need to know additional things.

Need Some one on one QuickBooks Assistance?

Can you let me Know the Process of Converting QBX file to QBW and open it?

First of all, you need to open the QBX file on your system, go to the File menu > click on Send company file and then click on Accountant’s copy. Now you need to convert the accountant’s copy to a company file with an extension (QBW). After this save the QBW file on the desired location and click on the save and then OK.

At what Location does QuickBooks save XML files?

Whenever QuickBooks generates an XML file i.e., QBXML file, it will inform you that it is sending you the CRA website. Now you should very carefully note the location of the XML file in the message. You will have to attach using the location on the CRA website. Generally, the file is saved in the ‘document’ folder of the computer.

Can you let me know the Steps to make an Accountant’s copy on QuickBooks Desktop?

You need to start the process by first opening the QuickBooks and going to the File menu. After that, you need click on ‘Send company file’ option. Now click on The Accountant’s copy and then Client activities. Once you are done, click on save file and then click on Next. After that, choose Accountant’s copy and click on Next again. Lastly, enter the QuickBooks Accountant copy dividing date and click on Next once again.

Can you guide me on how can I Export T4 Slips as an XML file and then Submit them Online to CRA?

You need to click open QuickBooks first, and then click on Taxes > and then Payroll tax. Once you have done this, go to the forms section and choose Annual forms. After that, select T4 slips (employer). Now choose the period and select view, this will open the T4 slip in the new tab. You should save or print the slip for record. Now, you need to go back to previous QBO tab and click on submit. Once you click on submit, your T4 slip will be exported as an XML file and will also archive a copy of the same for your record in QuickBooks Online.

Features of Dancing Numbers for QuickBooks Desktop









How Dancing Numbers Will Help You


Dancing Numbers is SaaS-based software that can easily be integrated with your QuickBooks account. You can import, export, and delete lists or transactions from your company file. Using Dancing Numbers you can simplify and automate the process, saving time and increasing productivity. Just fill in a few fields and apply the relevant features to complete the task.

It saves your time and money that you can invest in your business. It has no human errors, works automatically, provides a user-friendly interface (easy to use and learn), and more. You can also have access to the comprehensive features set if you use it to import, export, and delete services.

Supported Entities/Lists

Dancing Numbers supports all QuickBooks entities that are mentioned below:-

Customer Transactions

Receive Payment
Credit Memo/Return Receipt
Sales Receipt
Sales Order
Statement Charge

Vendor Transactions

Bill Payment
Purchase Order
Item Receipt
Vendor Credit

Banking Transactions

Journal Entry
Transfer Funds
Bank Statement
Credit Card Statement
Credit Card Charge
Credit Card Credit

Employee Transaction / List

Time Tracking
Employee Payroll
Wage Items


Inventory Adjustment
Inventory Transfer
Vehicle Mileage

Technical Details

Devices Supported

  • Windows


  • On Premise

Language Support

  • English

Pricing Model

  • Annual Subscription

Customer Types

  • Small Business
  • Medium Business



Importer, Exporter & Deleter

*See our Pricing for up to 3 Company Files

$199/- Per Year

Pricing includes coverage for users
  • Services Include:
  • Unlimited Export
  • Unlimited Import
  • Unlimited Delete


Accountant Basic

*See our Pricing for up to 10 Company Files.

$499/- Per Year

Pricing includes coverage for users
  • Services Include:
  • Importer,Exporter,Deleter
  • Unlimited Users
  • Unlimited Records
  • Upto 10 companies


Accountant Pro

*See our Pricing for up to 20 Company Files.

$899/- Per Year

Pricing includes coverage for users
  • Services Include:
  • Importer, Exporter, Deleter
  • Unlimited Users
  • Unlimited Records
  • Up to 20 companies


Accountant Premium

*See our Pricing for up to 50 Company Files.

$1999/- Per Year

Pricing includes coverage for users
  • Services Include:
  • Importer, Exporter, Deleter
  • Unlimited Users
  • Unlimited Records
  • Up to 50 companies

Frequently Asked Questions

How and What all can I Export in Dancing Numbers?

You need to click "Start" to Export data From QuickBooks Desktop using Dancing Numbers, and In the export process, you need to select the type you want to export, like lists, transactions, etc. After that, apply the filters, select the fields, and then do the export.

You can export a Chart of Accounts, Customers, Items, and all the available transactions from QuickBooks Desktop.

How can I Import in Dancing Numbers?

To use the service, you have to open both the software QuickBooks and Dancing Numbers on your system. To import the data, you have to update the Dancing Numbers file and then map the fields and import it.

How can I Delete in Dancing Numbers?

In the Delete process, select the file, lists, or transactions you want to delete, then apply the filters on the file and then click on the Delete option.

How can I import Credit Card charges into QuickBooks Desktop?

First of all, Click the Import (Start) available on the Home Screen. For selecting the file, click on "select your file," Alternatively, you can also click "Browse file" to browse and choose the desired file. You can also click on the "View sample file" to go to the Dancing Numbers sample file. Then, set up the mapping of the file column related to QuickBooks fields. To review your file data on the preview screen, just click on "next," which shows your file data.

Which file types are supported by Dancing Numbers?

XLS, XLXS, etc., are supported file formats by Dancing Numbers.

What is the pricing range of the Dancing Numbers subscription Plan?

Dancing Numbers offers four varieties of plans. The most popular one is the basic plan and the Accountant basic, the Accountant pro, and Accountant Premium.

How can I contact the customer service of Dancing Numbers if any issue arises after purchasing?

We provide you support through different channels (Email/Chat/Phone) for your issues, doubts, and queries. We are always available to resolve your issues related to Sales, Technical Queries/Issues, and ON boarding questions in real-time. You can even get the benefits of anytime availability of Premium support for all your issues.

How can I Import Price Level List into QuickBooks Desktop through Dancing Numbers?

First, click the import button on the Home Screen. Then click "Select your file" from your system. Next, set up the mapping of the file column related to the QuickBooks field. Dancing Numbers template file does this automatically; you just need to download the Dancing Number Template file.

To review your file data on the preview screen, just click on "next," which shows your file data.

Get Support

The Bulk Import, Export, and Deletion can be performed with just an easy single-click. We offer a simplified process that assures you that you will be able to focus on your core work.

Are you worried about losing your time with error-prone software? Worry no more. Our error-free add-on lets you focus on your work and boost your productivity rate to a considerable extent.

Most Recent Updates

Dancing Number

Kindly Provide The Following Information To Download The Dancing Numbers.