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How to Import Bank Transactions into QuickBooks Desktop?

If you are looking for the process steps to import Bank transactions into QuickBooks Desktop, you are at the right […]

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If you are looking for the process steps to import Bank transactions into QuickBooks Desktop, you are at the right place. Importing Bank transactions directly to QuickBooks Desktop will save you from a lot of manual efforts and errors attached there with. You can easily import bank transactions into QuickBooks desktop from excel.

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Dancing Numbers helps small businesses, entrepreneurs, and CPAs to do smart transferring of data to and from QuickBooks Desktop. Utilize import, export, and delete services of Dancing Numbers software.

You can import bank transactions through the Bank feed feature in QuickBooks. You should go for importing transactions because it will let you process bank and credit card transactions efficiently in a seamless manner and will let you focus on other business-related needs.

How You Can Set up the Bank Feeds Account?

To set up the bank feeds account you are required to perform some steps. These steps help you to do the process correctly and conveniently. Here are the steps that you have to follow to do the setup:

  • Open the QuickBooks Desktop by running it as Administrator
  • Then click on the Banking menu option
  • Further, select the option Bank Feeds
  • Then you have to hit on the option Set up Bank Feeds for an Account
  • After that, mention the Bank name properly
  • Click on the Link your Accounts option and it takes you to another screen
  • Here, select the bank account for which you are doing the setup
  • Now, do follow the instructed steps shown on your screen one-by-one
  • When completed you are done setting up the Bank feeds account.

What are the Ways to Download Bank Transactions to do the Import Process?

There are 2 ways that are used to download bank transactions. These two ways are as follows:

Way 1: If you are using QuickBooks Desktop for Downloading Bank Transactions

  • In QuickBooks Desktop, go to the main menu that is at the top left side
  • Click on the option Banking
  • From the further drop-down menu, choose the Bank Feeds option
  • After that, click on Banking Centre
  • Now you have to search for your bank and select it
  • Then click on the Download Transactions option
  • It takes you to the bank website into a browser window
  • Sign in to your bank account
  • Download the Web Connect files.

Way 2: If you are not using the QuickBooks Desktop to Download the Bank Transactions

  • Firstly, open the Web browser that you are using into your system
  • Now open your bank’s website
  • Sign in to your account using the credentials
  • After signing in to your bank account, download the transactions as the QuickBooks Web Connect file that is in .qbo format.

How to Import Bank Transactions into QuickBooks Account using the Web Connect Files?

After downloading the web connect file, you have to do the process to import bank transactions into QuickBooks. No matter whether you download the transaction using QuickBooks or without QuickBooks; import the file using Web Connect. The steps to do this are as follows:

  • In your QuickBooks, sign in to your bank account
  • After that, download the transactions from the bank account
  • Click on the File menu option
  • Choose option Utilities
  • Further, select the Import option
  • Now, you have to click on the Web Connect Files
  • Open the .QBO file that you have downloaded and saved before into your system
  • Select the bank account then hit on Continue button to proceed further
  • When the import is done in QuickBooks you have to check it
  • To check, click on the Bank Feeds center option to see the list of imported transactions.

In the above article, you get the easy process to import bank transactions into QuickBooks Desktop. Follow the process and then do it conveniently. Still have any glitches then connect with the Dancing Numbers team. The team members are here to help you 24/7 hours with the best assistance.

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+1-347-428-6831 or chat with experts.


Frequently Asked Questions (Faqs)

What if I am Enrolling in a Bank for the first time to Import Bank Transactions into QuickBooks Desktop?

In this case, you have to click on the bank enrollment link. Then apply for the direct connect. Then if it shows that you want any approval from the bank then contact your bank for approval. You can also ask them to get you the sign-in ID and password. After this, sign in to your bank account using that credentials.

How do I get to Know that my Bank Charges any Fee for the Service of Downloading Bank Transactions to Import Bank Transactions into QuickBooks Desktop?

To check that the bank is charging a fee or giving free service, implement the steps below:

In QuickBooks, click on the Banking menu option
Further, choose the Bank Feeds option
Now, click on the Setup Bank Feeds for the account
You have to mention the bank name in the field Enter your Bank’s name
Choose the correct bank and it shows you the information if any it charges any fee.

Is there Anything that I have to do before doing the Process to Import Bank Transactions into QuickBooks Desktop?

Yes, you have to take the backup of your company file so that if any glitches happen then you can restore that backup file.

While Processing Import Bank Transactions into QuickBooks Desktop can I Download the Transactions again?

No, you cannot download transactions into your QuickBooks account with the same company file. To do this, maybe your bank has to reopen the transactions on their side. This way you can easily download the transactions again.

Features of Dancing Numbers for QuickBooks Desktop

Imports

Imports

Exports

Exports

Deletes

Deletes

Customization

Customization

Supported Entities/Lists

Dancing Numbers supports all QuickBooks entities that are mentioned below:-

Customer Transactions

Invoice
Receive Payment
Estimate
Credit Memo/Return Receipt
Sales Receipt
Sales Order
Statement Charge

Vendor Transactions

Bill
Bill Payment
Purchase Order
Item Receipt
Vendor Credit

Banking Transactions

Check
Journal Entry
Deposit
Transfer Funds
Bank Statement
Credit Card Statement
Credit Card Charge
Credit Card Credit

Employee Transaction / List

Time Tracking
Employee Payroll
Wage Items

Others

Inventory Adjustment
Inventory Transfer
Vehicle Mileage

Technical Details

Easy Process

Easy Process

Bulk import, export, and deletion can be performed with simply one-click. A simplified process ensures that you will be able to focus on the core work.

Error Free

Error Free

Worried about losing time with an error prone software? Our error free add-on enables you to focus on your work and boost productivity.

On-time Support

On-time Support

We provide round the clock technical assistance with an assurance of resolving any issues within minimum turnaround time.

Pricing

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Importer, Exporter & Deleter

*See our Pricing for up to 3 Company Files

$199/- Per Year

Pricing includes coverage for users
  • Services Include:
  • Unlimited Export
  • Unlimited Import
  • Unlimited Delete

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Accountant Basic

*See our Pricing for up to 10 Company Files.

$499/- Per Year

Pricing includes coverage for users
  • Services Include:
  • Importer,Exporter,Deleter
  • Unlimited Users
  • Unlimited Records
  • Upto 10 companies

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Accountant Pro

*See our Pricing for up to 20 Company Files.

$899/- Per Year

Pricing includes coverage for users
  • Services Include:
  • Importer, Exporter, Deleter
  • Unlimited Users
  • Unlimited Records
  • Up to 20 companies

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Accountant Premium

*See our Pricing for up to 50 Company Files.

$1999/- Per Year

Pricing includes coverage for users
  • Services Include:
  • Importer, Exporter, Deleter
  • Unlimited Users
  • Unlimited Records
  • Up to 50 companies

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Frequently Asked Questions

 
How and What all can I Export in Dancing Numbers?

You need to click "Start" to Export data From QuickBooks Desktop using Dancing Numbers, and In the export process, you need to select the type you want to export, like lists, transactions, etc. After that, apply the filters, select the fields, and then do the export.

You can export a Chart of Accounts, Customers, Items, and all the available transactions from QuickBooks Desktop.


How can I Import in Dancing Numbers?

To use the service, you have to open both the software QuickBooks and Dancing Numbers on your system. To import the data, you have to update the Dancing Numbers file and then map the fields and import it.


How can I Delete in Dancing Numbers?

In the Delete process, select the file, lists, or transactions you want to delete, then apply the filters on the file and then click on the Delete option.


How can I import Credit Card charges into QuickBooks Desktop?

First of all, Click the Import (Start) available on the Home Screen. For selecting the file, click on "select your file," Alternatively, you can also click "Browse file" to browse and choose the desired file. You can also click on the "View sample file" to go to the Dancing Numbers sample file. Then, set up the mapping of the file column related to QuickBooks fields. To review your file data on the preview screen, just click on "next," which shows your file data.


Which file types are supported by Dancing Numbers?

XLS, XLXS, etc., are supported file formats by Dancing Numbers.


What is the pricing range of the Dancing Numbers subscription Plan?

Dancing Numbers offers four varieties of plans. The most popular one is the basic plan and the Accountant basic, the Accountant pro, and Accountant Premium.


How can I contact the customer service of Dancing Numbers if any issue arises after purchasing?

We provide you support through different channels (Email/Chat/Phone) for your issues, doubts, and queries. We are always available to resolve your issues related to Sales, Technical Queries/Issues, and ON boarding questions in real-time. You can even get the benefits of anytime availability of Premium support for all your issues.


How can I Import Price Level List into QuickBooks Desktop through Dancing Numbers?

First, click the import button on the Home Screen. Then click "Select your file" from your system. Next, set up the mapping of the file column related to the QuickBooks field. Dancing Numbers template file does this automatically; you just need to download the Dancing Number Template file.

To review your file data on the preview screen, just click on "next," which shows your file data.


What are some of the features of Dancing Numbers to be used for QuickBooks Desktop?

Dancing Numbers is SaaS-based software that is easy to integrate with any QuickBooks account. With the help of this software, you can import, export, as well as erase lists and transactions from the Company files. Also, you can simplify and automate the process using Dancing Numbers which will help in saving time and increasing efficiency and productivity. Just fill in the data in the relevant fields and apply the appropriate features and it’s done.

Furthermore, using Dancing Numbers saves a lot of your time and money which you can otherwise invest in the growth and expansion of your business. It is free from any human errors, works automatically, and has a brilliant user-friendly interface and a lot more.


Why should do you change the Employee status instead of deleting them on QuickBooks?

If you are unable to see the option to terminate an employee on your list of active employees on the company payroll, this mostly implies that they have some history. Thus, if you change the employee status instead of deleting it on QuickBooks, the profile and pay records remain in your accounting database without any data loss in your tax payments.


Is it possible to use the Direct Connect option to sync bank transactions and other such details between Bank of America and QuickBooks?

Yes, absolutely. You can use the Direct Connect Option by enrolling for the Direct Connect service which will allow you access to the small business online banking option at bankofamerica.com. This feature allows you to share bills, payments, information, and much more.


Why should do you change the Employee status instead of deleting them on QuickBooks?

If you are unable to see the option to terminate an employee on your list of active employees on the company payroll, this mostly implies that they have some history. Thus, if you change the employee status instead of deleting it on QuickBooks, the profile and pay records remain in your accounting database without any data loss in your tax payments.


What are the various kinds of accounts you could access in QuickBooks?

QuickBooks allows you to access almost all types of accounts, including but not limited to savings account, checking account, credit card accounts, and money market accounts.

Get Support

Bulk import, export, and deletion can be performed with simply one-click. A simplified process ensures that you will be able to focus on the core work.

Worried about losing time with an error prone software? Our error free add-on enables you to focus on your work and boost productivity.

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