How to Import Purchase Orders into QuickBooks Desktop using Dancing Numbers?

by James Antonio

Import Purchase Orders into QuickBooks Desktop

Importing was never so easy but Dancing Numbers made it simple and quick.

Import Purchase Orders automatically. The filters attribute gives you more accurate data to import as you want.

You can easily Import Purchase Orders from Excel to your QuickBooks Desktop directly through Dancing Numbers (Desktop).

This tool is built exclusively for QuickBooks Desktop.

Supported Version: QuickBooks Desktop Premier, Pro, Accountant, and Enterprise Editions.

You can download a free trial of the software easily from the Dancing Numbers Website. Follow the below-mentioned steps to get step by a step installation procedure.

Steps to Import Purchase Orders into QuickBooks Desktop

Now, it’s easier to import with Dancing Numbers with the powerful and simplified wizard. To start the bulk import of your files data to QuickBooks follows the mentioned steps.

First of all click Import (Start) button available on the home screen.

Step 1 – File Selection: For the selection of a file click “Select your file”, you can also click “Browse File” to browse and choose the desired file from the local computer, alternatively you can click the “View Sample file” to go to the Dancing Numbers sample file.

Step 2 – Mapping: Now in the second step set up the mapping of the file column related to QuickBooks fields. Dancing Numbers template file do this step automatically, to use it download the Dancing Numbers template file.

Step 3 – Review and Import: To review your file data on the preview screen, just click on “next” which shows your file data before Importing to QuickBooks.

For more detailed instructions on the steps go through this article.

Import Purchase Orders into QuickBooks Desktop

Mapping QuickBooks Fields

Field Name

Format

Description

Vendor

Text

Vendor/ Service Provider Name

Template

Text

Format/Category  of the transaction

Date

MM/DD/YYYY

The Date on which transactions occurs

Purchase Order Number

Numerical

A Unique number assigned to the transaction

Due Date

MM/DD/YYYY

Date till when payment must be done

Total Amount

Numerical

The Total amount which needs to be paid

Memo

Alphanumeric

Additional Notes used for business

Vendor Message

Alphanumerical

Message or any instructions from Vendors

Is Tax Included

Y/N

Shows if the tax is included or not

Vendor Address Line 1

Text

The First line of Vendor’s Address

Vendor Address Line 2

Alphanumeric

Second Line of Vendor’ Address

Vendor Address Line 3

Text

Third Line of Vendor’s Address

Vendor Address Line 4

Text

Fourth Line of Vendor’s Address

Vendor Address Line 5

Text

Fifth Line of Vendor’s Address

Vendor City

Text

City of the Vendor’s address

Vendor State

Text

State of the Vendor’s address

Vendor Postal Code

Numerical

Zip Code of the Vendor’s Address

Vendor Country

Text

Country of the Vendor’s Address

Vendor Note

Alphanumerical

Any additional or extra notes from the Vendor

Ship Address Line 1

Text

Shipping Address first line

Ship Address Line 2

Alphanumeric

Second Line of Shipping Address

Ship Address Line 3

Text

Third Line of Shipping Address

Ship Address Line 4

Text

Fourth Line of Shipping Address

Ship Address Line 5

Text

Fifth Line of Shipping Address

Ship City

Text

City of the Shipping Address

Ship State

Text

State of the Shipping Address

Ship Postal Code

Numerical

Zip Code of the Shipping Address

Ship Country

Text

Country of the shipping address

Ship Note

Alphanumerical

Any notes or comments related to Shipping

Item

Alphanumeric

Name of the item or product

Description

Alphanumeric

Description of the product or item

Quantity

Numerical

Number of the products

U/M

Numeric

Unit of Measure

Rate

Numerical

Price of the product per Quantity

Manufacturer Part Number

Alphanumeric

A Unique number assigned by the manufacturer

Customer

Text

Name of the customer

Amount

Numerical

Due amount

Unique ID

Internal QuickBooks ID

Unique Number assigned by QuickBooks

Import Settings

To make your file more customizable, the set of tools is available with Import Settings at the top right-hand side corner.

FAQ’s

Many users would have some questions while moving data to your QuickBooks Desktop. Some of the questions are mentioned below:

Que: I want to import Purchase order with Purchase order Numbers from the File. Will it be supported?
Ans: Yes. It will be supported.

Que: Will your application support Multi-Line Transactions?
Ans: Yes. However, the same Purchase Order Number is required to be mentioned in multiple lines to group the lines and the Total is supposed to Match.

Que: I made some mistakes in the Import process and my QuickBooks reports have been corrupted. Can I undo or revert my Import?
Ans: It is possible to undo the import partially/ completely with the Delete feature available.

Que: Does your app support taxes?
Ans: Yes. It supports

Que: I don’t want to create products automatically for my invoices; also I am unable to create products before each upload. Will it be supported?
Ans: Yes. It is. You can do auto-create unavailable products/ services or you can also skip it during the Import process.

Que: My file has some specific date format. I don’t want to change the file. Will your product support all date formats?
Ans: No. It needs to specify the specific date format as MM/DD/YYYY

Que: Do you have any sample templates?
Ans: Yes. We do have. Sample Template

Que: File types supported by your application?
Ans: XLS, XLSX, etc are Supported File Formats

Que: Where to contact if I am stuck?
Ans: Feel free to drop an email to

I want to import Purchase order with Purchase order Numbers from the File. Will it be supported?
Yes. It will be supported.

Will your application support Multi-Line Transactions?
Yes. However, the same Purchase Order Number is required to be mentioned in multiple lines to group the lines and the Total is supposed to Match.

I made some mistakes in the Import process and my QuickBooks reports have been corrupted. Can I undo or revert my Import?
It is possible to undo the import partially/ completely with the Delete feature available.

Does your app support taxes?
Yes. It supports

I don’t want to create products automatically for my invoices; also I am unable to create products before each upload. Will it be supported?
Yes. It is. You can do auto-create unavailable products/ services or you can also skip it during the Import process.

My file has some specific date format. I don’t want to change the file. Will your product support all date formats?
No. It needs to specify the specific date format as MM/DD/YYYY

Do you have any sample templates?
Yes. We do have. Sample Template

File types supported by your application?
XLS, XLSX, etc are Supported File Formats

Where to contact if I am stuck?
Feel free to drop an email to support@dancingnumbers.com or visit our dedicated Support Center at https://www.dancingnumbers.com/support/ for a quick answer.

Features of Dancing Numbers for QuickBooks Desktop

Imports

Exports

Deletes

Customization

How Dancing Numbers Will Help You

 

Dancing Numbers is SaaS-based software that can easily be integrated with your QuickBooks account. You can import, export, and delete lists or transactions from your company file. Using Dancing Numbers you can simplify and automate the process, saving time and increasing productivity. Just fill in a few fields and apply the relevant features to complete the task.

It saves your time and money that you can invest in your business. It has no human errors, works automatically, provides a user-friendly interface (easy to use and learn), and more. You can also have access to the comprehensive features set if you use it to import, export, and delete services.

Supported Entities/Lists

Dancing Numbers supports all QuickBooks entities that are mentioned below:-

Customer Transactions

Invoice
Receive Payment
Estimate
Credit Memo/Return Receipt
Sales Receipt
Sales Order
Statement Charge

Vendor Transactions

Bill
Bill Payment
Purchase Order
Item Receipt
Vendor Credit

Banking Transactions

Check
Journal Entry
Deposit
Transfer Funds
Bank Statement
Credit Card Statement
Credit Card Charge
Credit Card Credit

Employee Transaction / List

Time Tracking
Employee Payroll
Wage Items

Others

Inventory Adjustment
Inventory Transfer
Vehicle Mileage

Technical Details

Devices Supported

  • Windows

Deployment

  • On Premise

Language Support

  • English

Pricing Model

  • Annual Subscription

Customer Types

  • Small Business
  • Medium Business

Pricing

img

Importer, Exporter & Deleter

*See our Pricing for up to 3 Company Files

$199/- Per Year

Pricing includes coverage for users
  • Services Include:
  • Unlimited Export
  • Unlimited Import
  • Unlimited Delete

img

Accountant Basic

*See our Pricing for up to 10 Company Files.

$499/- Per Year

Pricing includes coverage for users
  • Services Include:
  • Importer,Exporter,Deleter
  • Unlimited Users
  • Unlimited Records
  • Upto 10 companies

img

Accountant Pro

*See our Pricing for up to 20 Company Files.

$899/- Per Year

Pricing includes coverage for users
  • Services Include:
  • Importer, Exporter, Deleter
  • Unlimited Users
  • Unlimited Records
  • Up to 20 companies

img

Accountant Premium

*See our Pricing for up to 50 Company Files.

$1999/- Per Year

Pricing includes coverage for users
  • Services Include:
  • Importer, Exporter, Deleter
  • Unlimited Users
  • Unlimited Records
  • Up to 50 companies

Frequently Asked Questions

 
How and What all can I Export in Dancing Numbers?

You need to click "Start" to Export data From QuickBooks Desktop using Dancing Numbers, and In the export process, you need to select the type you want to export, like lists, transactions, etc. After that, apply the filters, select the fields, and then do the export.

You can export a Chart of Accounts, Customers, Items, and all the available transactions from QuickBooks Desktop.


How can I Import in Dancing Numbers?

To use the service, you have to open both the software QuickBooks and Dancing Numbers on your system. To import the data, you have to update the Dancing Numbers file and then map the fields and import it.


How can I Delete in Dancing Numbers?

In the Delete process, select the file, lists, or transactions you want to delete, then apply the filters on the file and then click on the Delete option.


How can I import Credit Card charges into QuickBooks Desktop?

First of all, Click the Import (Start) available on the Home Screen. For selecting the file, click on "select your file," Alternatively, you can also click "Browse file" to browse and choose the desired file. You can also click on the "View sample file" to go to the Dancing Numbers sample file. Then, set up the mapping of the file column related to QuickBooks fields. To review your file data on the preview screen, just click on "next," which shows your file data.


Which file types are supported by Dancing Numbers?

XLS, XLXS, etc., are supported file formats by Dancing Numbers.


What is the pricing range of the Dancing Numbers subscription Plan?

Dancing Numbers offers four varieties of plans. The most popular one is the basic plan and the Accountant basic, the Accountant pro, and Accountant Premium.


How can I contact the customer service of Dancing Numbers if any issue arises after purchasing?

We provide you support through different channels (Email/Chat/Phone) for your issues, doubts, and queries. We are always available to resolve your issues related to Sales, Technical Queries/Issues, and ON boarding questions in real-time. You can even get the benefits of anytime availability of Premium support for all your issues.


How can I Import Price Level List into QuickBooks Desktop through Dancing Numbers?

First, click the import button on the Home Screen. Then click "Select your file" from your system. Next, set up the mapping of the file column related to the QuickBooks field. Dancing Numbers template file does this automatically; you just need to download the Dancing Number Template file.

To review your file data on the preview screen, just click on "next," which shows your file data.

Get Support

The Bulk Import, Export, and Deletion can be performed with just an easy single-click. We offer a simplified process that assures you that you will be able to focus on your core work.

Are you worried about losing your time with error-prone software? Worry no more. Our error-free add-on lets you focus on your work and boost your productivity rate to a considerable extent.

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